Table of Contents INTRODUCTION...........................................................................................................................2 MAIN BODY..................................................................................................................................2 TASK 1............................................................................................................................................2 1. Define the key characteristics of any project...........................................................................2 1b. Explain the reasons why many projects fail and runs over budget........................................2 2. Discusses the Five Stages in Project Management and benefits of managing projects...........3 3. Briefly discuss the impact a good and a bad Team may have in terms of achieving and managing project goals................................................................................................................3 4. List the nine (9) knowledge areas in Project Management and briefly explain the importance of any two of them.......................................................................................................................4 5. List five attributes or characteristics of a project Manager.....................................................4 6. Explain some of the benefits of using a network diagram.......................................................5 REFERENCES................................................................................................................................7 1
INTRODUCTION Projectmanagementreferstoamechanisminvolvingmultipleorganisationssuchas supervision, initiation, preparation, and implementation and monitoring of activities to ensure the timely delivery of the project (Alnaggar and Pitt, 2019). The project manager has a vital duty to accurately identify the objectives as well as goals to complete project inside a giventimeframe. This report consists of two tasks, one of itfocuseson basic project principles and the other one is based on the case study of“Pandemic Center” which required to be built within the Docklands area of London. This study offers insight into project management, project life cycle phases, etc. In addition, the tasks related to this definition will also be demonstrated by the programmes, the time required and the corresponding expenditure. MAIN BODY TASK 1 1. Define the key characteristics of any project There are some important characteristics of any projects which are as follow: The organisation need to build strategies for its users so that they can be supplied with ease in the sense of the services offered to them. Project design is typically of a temporary nature as it includes both a beginning and end point to ensure that the appropriate objectives are achieved. This includes a unique series of needs that must be met within those project boundaries. Each project consists of distinct aims and priorities to be completed within the desired timeline such that a particular result can be achieved. 1b. Explain the reasons why many projects fail and runs over budget Lack of Interest from Management Cost cutting Approaches Lack of Proper Planning Overstaffing of Projects Poor Communication among team members Data Migration by Unskilled Resources Little Testing or Skipping the Testing Phase 2
2. Discusses the Five Stages in Project Management and benefits of managing projects Five stages in project management: Project Initiation: This is the first step of the life cycle of project management, as it includesbeginninganewproject.Keyspecificationsoftheproject.Asummary development plan that provides a timeline and a financial review. Project Planning: It is the process of identifying your goals and scope , objectives and milestones (deliverables) and assigning tasks and budgetary resources to each phase. A successful plan is easily shared with all concerned, and is most useful when revised on a regular basis. Project Execution: This is the process in which the strategy designed in the previous phases of the life of the project is put into effect. The aim of the implementation of the project is to achieve the planned outcomes of the project. Project Performance / Monitoring: It refers to the process of keeping track of all project-related metrics, including the performance of the team and the length of the mission, identifying possible issues and taking the corrective action required to ensure that the project is within its scope, budgeted and meets specified deadlines. Project Closer: It is a mixture of a above phases when implemented to a project: ensuring that all process has been done, ensuring that all accepted project management methodologies have been carried out. Benefits of managing projects: Boost the probability of achieving its objective. Get a fresh outlook on the idea and how it blends into the business plan. Prioritize the resources of the company to ensure that they are used effectively. Precisely describe the scale, the timetable and the budget from the outset. Stay on track and keep expenses and resources on the budget. 3. Briefly discuss the impact a good and a bad Team may have in terms of achieving and managing project goals Good team of any project helps the organization to achieve their project goals and objectives.Forthis,teamshouldhavecommongoals,effectivecommunication,proper guidelines and directions from managers will helps in achieving and managing project goals (COOK and MO, 2019). On the other hand, bad team become the reason of project failure 3
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because poor communication can cause the confusion or conflict among the team members. Lack of direction during project also can impact the performance and final output. 4. List the nine (9) knowledge areas in Project Management and briefly explain the importance of any two of them There are nine areas in project management which are essential and these mentioned below: Project Scope Management Integration Management Time Management Cost Management Quality Management Human Resources Management Communication Management Risk Management and Procurement Management Importance of any two project management areas: Project Quality Management: This allows organizations to determine the needs of their clients in an efficient manner. In the event that, the final product has any defects, consumers would not be pleased, which ensures that daily reviews must be obtained. Project Procurement Management: This is related to the acquisition and purchasing of resources and materials for the execution of the project inside an appropriate manner (Grenci and Hull, 2020). This method must be transparent for better clarity. 5. List five attributes or characteristics of a project Manager Effective communication skills Strong leadership skills Good decision maker Technical expertise Inspires a shared vision 4
Effective Communication: It is one the important and major characteristic of project manager which is required. This skill required because project manager has to guide their staff member and communicate with them regarding project. String leadershipskills: With the help of this skill, project manager able to motivate their team members to perform well, guide them in well manner. 6. Explain some of the benefits of using a network diagram There are some benefits for the organization to using network diagram and some of it discussed below: Network diagrams help in determining the estimatedproject time:Since the project network diagram demonstrates how tasks are interlinked from start of the project to the end of project. Itwould be very useful to measure the total time periodof project. Once the critical path of plan is established, the events along the critical path should give everyone the overall periodof project. Network diagrams assist in planning, coordinating and managing:Since all project tasks are seen in series with the related interrelationships, the project network diagram should support the project manager and team mostly during preparation and coordination of the project. The network diagram can also be useful throughout project implementation as it is an overview of the project activities connected to the connections. 5
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REFERENCES Books & Journals Alnaggar, A. and Pitt, M., 2019. Towards a conceptual framework to manage BIM/COBie asset datausingastandardprojectmanagementmethodology.JournalofFacilities Management. COOK, M. and MO, J.P., 2019, November. Enterprise Approach to Modelling of Risks in the ProjectLifecycleofNavalAviationAssetShipIntegration.InTransdisciplinary Engineering for Complex Socio-technical Systems: Proceedings of the 26th ISTE InternationalConferenceonTransdisciplinaryEngineering,July30–August1, 2019(Vol. 10, p. 419). IOS Press. Grenci, R.T. and Hull, B.Z., 2020. New dog, old tricks: ERP and the systems development life cycle.Journal of Information Systems Education,15(3), p.7. 7