Managing Projects

This document provides an overview of project management, including the key characteristics of projects, the five stages of project management, the impact of a good and bad team on project goals, and the knowledge areas related to project management. It also explores the overview and life cycle stages of a specific project, 'The Pandemic Centre', and discusses the importance of managing projects in a well-structured manner. Additionally, it highlights the attributes of a project manager and the benefits of effective project management.

Managing Projects

Table of Contents
INTRODUCTION...........................................................................................................................4
TASK 1............................................................................................................................................4
1. Provide explanation of key characteristics of project.........................................................4
1b briefly explain the reasons why many projects fail and runs over budget........................5
2. Briefly describe each of the Five Stages in Project Management and discuss in few words
the benefits of managing projects in a well-structured manner..............................................5
3. Briefly discuss the impact a good and a bad Team may have in terms of achieving and
managing project goals...........................................................................................................6
4. Knowledge areas related with project management...........................................................6
5. List five attributes or characteristics of a project Manager and briefly discuss any two of the
attributes and give reasons why each is important.................................................................6
6. Network diagram................................................................................................................6
TASK 2............................................................................................................................................7
Overview of the project..........................................................................................................7
Project life cycle stages..........................................................................................................7
Recommendation:..........................................................................................................................14
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15
INTRODUCTION
Project administration signifies the process that assists in increasing work of team that help
in achieving goal in timely manner. It is determined as a aspects that assists in achieving
objectives in timely manner. If project is handle in proper manner than it helps in accomplishing
goal in timely manner. Project is handled to achieve whole objective that help in planning project

in an appropriate manner. It will assist in achieving goal and determine different constant like
budget as well as timelines. Planning and controlling is determined as a two aspects which is
adopted for demonstration process of learning. The present assignment is depending upon case
study named as “Pandemic centre” that is constructed in dockland, London. There are Dockland
communication limited is performed their work in respect of testing, installation and executing
the functions related to it and infrastructure in respect of “The Pandemic centre”. There are
various tasks that are connected to installing IT services related to project and for conference
centre (Artto, Ahola and Vartiainen, 2016).
TASK 1
1. Provide explanation of key characteristics of project
Project administration is important for evaluation initiation as well as examination of task
related to project. There are various attribute related to project administration that is given
below:
 It is determined as a aspect which is used for increasing involvement in project that help
in monitoring and controlling activities related to project during particular phase of time
period. There are various needs which are necessary to deliver in particular period of time
that help in smooth functioning of project.
 It is depend upon rationale which is adopted for handling overall project life cycle which
is presented in more appropriate way.
 The activity related to project must be completed in a timely manner and as per available
budge.
 The rationale related to overall management of project is depending upon handling
purchase life cycle which must be presented in proper way.
1b briefly explain the reasons why many projects fail and runs over budget
There are various reasons of project failure such as poorly defined scope of project,
inappropriate administration of risk, Failure in assessing main assumption which delays in

completing project in timely manner. And if the manager does not make effective policy related
to project them project will incur maximum cost
2. Briefly describe each of the Five Stages in Project Management and discuss in few words the
benefits of managing projects in a well-structured manner
For completing project, it is necessary to determine different stages which is adequate and
they can use resources as per given time (Brulin and Svensson, 2016). There are various phases
which are going to be mentioned below:
Initiation phase are a level in which it is necessary to identify problem in order to
understand the visibility related to project. For this process, DCL help in maintaining proper
feasibility analysis in order to determine the scope of project in an appropriate manner.
Planning phase there is a requirement to make sure that appropriate documentation
determining different components that is related to project administration plan.
Implementation and execution phase in this stage, the plan related to project is
implemented by the team member in order to complete task in timely manner. In this stage, it is
necessary to have adequate communication between members of team in order to control project.
Monitoring it is determined as a last phase of overall project in which it is necessary to
control measure in order to monitor activities that help in achieving goal and objective in timely
manner (Tugan and Sinayuc, 2018).
Closure stage this is the project comes to an end for procedure of achievement of goal
that determine the performance of member of team, appropriate documentation, reviews related
to project, closing project that help in making effective comparison in order to achieve goal in
timely manner.
There are different benefits of managing project in well-structured manner that helps in
saving cost and time and also helpful in completing project on pre-decided period of time.
3. Briefly discuss the impact a good and a bad Team may have in terms of achieving and
managing project goals.
If the member of team perform their work in good way then project is completed in
timely manner otherwise it takes too much time that is consider as a bad team and it delays in
achieving goal and objective in targeted period of time.

4. Knowledge areas related with project management
It signifies the scope related to project management, quality management, communication
management, and integration management, time management, cost management well as many
more (Eriksson, Larsson and Pesämaa, 2017).
Project procurement management is determined as an aspect that is related to buying
product and also finishing project as per particular deadline.
Maintaining a project quality this aspect is related to accomplishing goal as well as
objective that help in satisfying its customer during particular phase of time period
5. List five attributes or characteristics of a project Manager and briefly discuss any two of the
attributes and give reasons why each is important.
Project manager signifies various characteristics that assist in increasing skill related to
communication in order to provide proper information and adopt leadership skill that help in
increasing support of team. The different type of attributes is related to project features, shared
vision, and competency capability of delegation to overall member of team. Therefore, their
main focus is to achieve the vision of organisation in timely manner (von Danwitz, 2018).
6. Network diagram
There are various advantages that help in completion or finishing a project in timely
manner. They focus on maintaining a network diagram that involved different stages like
planning, organising as well as illusionary related to workflow. It is necessary to assess the
opportunity and progress related to project.
Justification of time it signifies the method and factor which is linked with
administration of overall activity related to project that is starting with finishing project.
Interdependence of activities it is important activity that help in focusing on performing
these activities in term of predecessors as well as successors. There are various functions that
have a linkage with one another in order to complete project in timely manner.

TASK 2
Overview of the project
In given case study, there are various projects which are adopted for building innovative
infrastructure. The topic related to this project is named as “The Pandemic Centre”. It is
maintained for administration of tasks and activities related to project. For this process, they
focus on implementing role that helps in completing activities in timely manner. Therefore, it is
necessary to have innovative conference room in order to complete the project in most
appropriate manner. There are different activities that must be initiated as per various stages
related to project. The project are allocated to Dockland Communication Limited is depend on
budget of around 20000 pounds in order to complete overall activity. In addition to this, the time
period is around 16 months in which project must be completed (Flouris and Lock, 2016).
Project life cycle stages
For completing project, it is necessary to determine different stages which is adequate and
they can use resources as per given time. There are various phases which are going to be
mentioned below:
Initial phases are a level in which it is necessary to identify problem in order to
understand the visibility related to project. For this process, DCL help in maintaining proper
feasibility analysis in order to determine the scope of project in an appropriate manner. The

project is determined as a feasible for DCL that help in undertaking project which will be useful
in future period of time. The business focuses on identifying potential cost and different benefits
that assists in determining affected individual person and also this stage is helpful in delegating
role as well as responsibilities.
Planning phase there is a requirement to make sure that appropriate documentation
determining different components that is related to project administration plan which is going to
be mentioned below:
 Cost it is determined as a total cost that is needed for completing activity related to
project. It will assist DCL in considering the total requirement related to project that help
in achieving objectives in timely manner.
 Scopes this element will assist in determination as well as documentation of particular
project features, functions, objective that helps in completing or finishing project in
timely manner and also help in achieving goal that must be accomplished in timely
manner. In this level, all deliverable related to project will assist in achieving goal of
project.
 Time this respect is connected to requirement or need of time by team in order to finish
project. There are time period of around 16 month in order to install “The Pandemic
Centre” that help in appropriate communication and infrastructure for increasing
efficiency related to conference meeting (Kerzner, 2019).
 Communication it is important that there is a need of appropriate channel of
communication that helps in appropriate communication or coordination related to
project in order to completed the project in timely manner. It is necessary to adopt
different tool of communication like telephone, intranet as an email that assists in
increasing harmony among all member of team in order to complete project in timely
manner.
 Risk it is connected with risk and shortage of resources such as time and finance related
to project because of internal as well as external factor. All risk which must be assessed
for analysing the risk and taking decision in timely manner.
 Resources it is necessary to determine the resources in order to complete project in
timely manner. It involve facility related to IT communication, equipment that help in
making appropriate communication like telephone, TV, CCTV camera and many more.

All those resources help project management team in achieving favourable outcome in
future period of time.
Implementation and execution phase in this stage, the plan related to project is
implemented by the team member in order to complete task in timely manner. In this stage, it is
necessary to have adequate communication between members of team in order to control project.
Key Staff project must be successful if there is an adequate amount of member of team in
order to execute project in timely manner. It is significant that employees must be talented as
well as skilled in order to complete the project in timely manner. They emphasized on skilled
subordinate for achieving goal in time manner. Therefore, the management team focuses on
hiring competent subordinate who have a high level of specialisation in networking and as well
as communication (Laudon and Laudon, 2018).
Leadership skill there is various skills that must be prevailed in order to monitoring and
controlling activity related to project. It is necessary to adopt democratic leadership style that
assists in increasing the participation level of member of team. It will assist in increasing
efficiency level in performance of member of team and take decision accordingly. It will assist in
proper involvement of all member of team. The project leader of DCL helps in completing
project in timely manner in order to increase the scope of large project which is completed in
future period of time. By using adequate leadership skill, it is necessary delegate work as per
given level of ability or competence of member of team. It will assist in increasing involvement
of individual person who is related to project and perform their work in order to increase higher
efficiency (Midler, 2019).

Execution in this level, the project manager is responsible for completing project in timely
manner. Work break down structure: It is a Framework that has to be prepared to divide
Work breakdown structure it is determined as a work that must be prepared to divide
overall task in small parts. They can divide the work as per activity and task in order to complete
project in timely manner. For finishing project, it is necessary to divide activities as per
particular function like finance, promotion, marketing, networking that help in completing
project in timely manner. For given project, WBS is going to be mentioned below:
Control it is determined as a last phase of overall project in which it is necessary to control
measure in order to monitor activities that help in achieving goal and objective in timely manner.
The manager of product has a responsibility related to administration of overall activity and
controlling them in order to reduce error. The project manager focuses on maintaining record
that help in achieving goal of project and completed task which is assigned by Project leader
during particular phase of time period (Nachbagauer and Schirl-Boeck, 2019).
Risk assessment Risk analysis is determined as another technique which is determined in
procedure of completion of project. There is two kind of risk which is financial as well as non
financial. There is a larger risk related to project then there is a probability related to failure.
Therefore, it is necessary for manager of project focuses on finish their work with reducing risk.
In new pandemic company, the project must be managed in determining all constraints that help
in managing project in better way. The project manager focuses on managing issues which
involves stakeholder and also handles area that help in providing satisfaction level. There are
various techniques that assist in dealing with risk in an appropriate manner.
Risk register is determined as a tool or technique that is determined as appropriate method
which is adopted for dealing with risk. The risk register signifies a database which is adopted for

handling risk and executing measure related to activity of project. It is useful in satisfying
requirement related to handling risk in an appropriate manner (Ssegawa and Muzinda, 2016).
Risk analysis in context of project related to the Pandemic Centre which is going to be
mentioned below:
RISK REGISTER
Risk Risk
categories
Possibility of
risk
occurrence
Impact of the
risk
Causes Diminution
strategies
High cost Finance 4 5 Risk can be
increased as
financial
resources is
determined as
important
elements that
is determined
as there is a
requirement
of several
equipments
such as
demand of
higher level
of investment
such as
CCTV,
cameras and
many more.
It is the kind
of risk that
must be
handled by
appropriate
execution of
criteria
related to
budget and
activities
must be
provided
according to
need.

Delay
project
Completion
Operational 3 5 The main
view of such
kind of risk is
that there
must be
presence of
incompetent
workforce
and their
knowledge is
not according
to need and
requirement.
It is the kind
of risk that
must be
handled by
manager of
project by
providing
information
related to
deadlines of
projects.
Site
accidents
Human
resource
2 4 Managers as
well as
leaders do
not focus on
performing
work related
to project and
project is not
according to
requirement
or need of
project.
Risk is
handled by
using measure
related to risk
mitigation
like
employees
insurance as
well as make
contact with
member of
team of
project.
Layoffs Operational 3 4 The
occurrence of
risk just
because of
It can be
reduced by
using
different rules

instability in
working
condition.
Brexit
resulted in
arising issues
and problems
related to
operational
activities.
and regulation
implemented
by
government
in related to
completing
project in
timely
manner.
Automation
Issues
Technical 4 3 Risk is
occurs when
there are
several
inappropriate
methods in
context of
handling
work.
Risk is
reduced by
appropriate
recruitment of
staff and
competent
worker and
competent
staffs.
Closure stage this is the project comes to an end for procedure of achievement of goal
that determine the performance of member of team, appropriate documentation, reviews related
to project, closing project that help in making effective comparison in order to achieve goal in
timely manner. If there is any kind of unused resources related to finance that must be utilised in
order to complete project in timely manner (Szentes and Eriksson, 2016).In this level,
effectiveness must be measured as per goal that is considered by team member and taking review
of project which is necessary for achieving aim in timely manner. The budget related to project
must be assigned as per requirement of project and completed it in future period of time.

Recommendation:
For completing and finishing a project, there is a requirement of various rules as well as
technique so that DCL can assist in achieving objective of project. There are various tools and
techniques that are helpful in completing project which is going to be mentioned below:
Benchmarking these aspects is connected to making appropriate comparison of price as
well as performance related to project that help in increasing efficiency level of project in order
to achieve benchmark. There is adoption of benchmarking technique that assists in bringing
quality and standard in project.
Key performance indicator there is various measurable values that it helps in completing
the project in timely manner. There are several indicators that must be focused to increase key
performance indicator in order to achieve success related to project. There are various aspects
such as increasing efficiency, performance of member of team, accomplishing objective that is
related to time and budget during particular phase of time period.
Therefore, there are various stages that are followed by DCL that help in timely installation,
testing and commissioning of infrastructure in Pandemic Centre that is helpful in achieving
objectives in timely manner. DCL will also assists in completing or finishing project that help in
increasing overall efficiency related to project.
CONCLUSION
On the basis of above given report, it has been analysed that project administration
signifies the process that assists in increasing work of team that help in achieving goal in timely
manner. It is determined as a aspects that assists in achieving objectives in timely manner. If
project is handle in proper manner than it helps in accomplishing goal in timely manner. Project
is handled to achieve whole objective that help in planning project in an appropriate manner. It
will assist in achieving goal and determine different constant like budget as well as timelines.
Planning and controlling is determined as a two aspects which is adopted for demonstration
process of learning. There are various tasks that are connected to installing IT services related to
project and for conference centre.

REFERENCES
Books and Journals
Artto, K., Ahola, T. and Vartiainen, V., 2016. From the front end of projects to the back end of
operations: Managing projects for value creation throughout the system lifecycle. International
Journal of Project Management, 34(2), pp.258-270.
Brulin, G. and Svensson, L., 2016. Managing sustainable development programmes: A learning
approach to change. Routledge.
Eriksson, P.E., Larsson, J. and Pesämaa, O., 2017. Managing complex projects in the
infrastructure sector—A structural equation model for flexibility-focused project
management. International journal of project management, 35(8), pp.1512-1523.
Flouris, T.G. and Lock, D., 2016. Managing Aviation Projects from Concept to Completion.
Routledge.
Kerzner, H., 2019. Innovation Project Management: Methods, Case Studies, and Tools for
Managing Innovation Projects. John Wiley & Sons.
Laudon, K.C. and Laudon, J.P., 2018. Management information systems: managing the digital
firm. Pearson Education Limited.
Midler, C., 2019. Crossing the Valley of Death: Managing the When, What, and How of
Innovative Development Projects. Project Management Journal, 50(4), pp.447-459.
Nachbagauer, A.G. and Schirl-Boeck, I., 2019. Managing the unexpected in megaprojects: riding
the waves of resilience. International Journal of Managing Projects in Business.
Ssegawa, J.K. and Muzinda, M., 2016. Using RBM approach in managing projects beyond the
development sector. International Journal of Managing Projects in Business.
Szentes, H. and Eriksson, P.E., 2016. Paradoxical organizational tensions between control and
flexibility when managing large infrastructure projects. Journal of Construction Engineering and
Management, 142(4), p.05015017.
Tugan, M.F. and Sinayuc, C., 2018. A new fully probabilistic methodology and a software for
assessing uncertainties and managing risks in shale gas projects at any maturity stage. Journal of
Petroleum Science and Engineering, 168, pp.107-118.
von Danwitz, S., 2018. Managing inter-firm projects: A systematic review and directions for
future research. International Journal of Project Management, 36(3), pp.525-541.