Managing Projects - Solutions and Recommendation

Running head: SIM335 MANAGING PROJECTS
SIM335 MANAGING PROJECTS
Name of the Student
Name of the University
Author Note:

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Table of Contents
Task 1...................................................................................................................................2
Answer to Question 1......................................................................................................2
Answer to Question 1b....................................................................................................2
Answer to Question 2......................................................................................................3
Answer to Question 3......................................................................................................3
Answer to Question 4......................................................................................................4
Answer to Question 5......................................................................................................4
Answer to Question 6......................................................................................................5
Task 2...................................................................................................................................7
Introduction......................................................................................................................7
Project Life Cycle Stages.................................................................................................7
Elements and process within nine knowledge areas........................................................9
Leadership and administration of control problem........................................................11
Conclusion.....................................................................................................................13
Recommendation...........................................................................................................13
References..........................................................................................................................15

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Task 1
Answer to Question 1
Some of the key characteristics of any given project are
 A project is typically for a given customer.
 Project is completely temporary in nature which has a particular starting point and ending
point.
 Project comes up with unique collection of requirements which needs to be delivered
within project boundaries (Kerzner 2017).
 Project can vary as a cross-functional or in the cross-organization.
Answer to Question 1b
Stakeholder can be stated as the party who comes up with interest in the organization and
can be directly impacted by business. Primary stakeholder in corporation is investors, employees,
customers and lastly suppliers (Meredith, Mantel Jr and Shafer 2017). Stakeholder is mainly of
two types that is internal stakeholder or external one. Internal stakeholders are the people,
interested in firm and mainly comes through direct relationships like investment or employment.
External stakeholder does not work directly with the firm.
Stakeholder analysis can be defined as an important method needed for stakeholder
identification and analysis of need (Heagney 2016). It is required for identifying both primary
and secondary stakeholders. These people come up with interest with issues related to the given
project.

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Answer to Question 2
The main purpose of project initiation document (PID) is all about capturing and
recording some of the basic information (Fleming and Koppelman 2016). It is needed for
defining the project plan. PID should be expanded upon the project mandate and state of the
project. It is completely aimed and planned in order to achieve the reason behind meeting the
aims.
Project initiation document comprises of information which includes a list of document
like
 Goal of project
 Size of Project
 Limitation and risk in project.
Answer to Question 3
Feasibility analysis is merely needed for determining the viability of a given idea. This
merely helps in ensuring the project which is feasible in both the ways that is technically and
legally. It merely highlights that project is valued for an investment and in some cases, project
may not doable (Turner 2016). Project manager makes use of feasibility study so that they can
understand the benefits and drawbacks of project.
Feasibility analysis help in carrying out a cost-benefit analysis of project. It helps in
determining viability, cost, and associated benefits with a project. It is done prior to allocation
financial resources (Marchewka 2016). This stand like an independent project assessment along
with improving the project credibility. It also help the decision-maker to analyze the economic
benefits to the firm.

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Answer to Question 4
Project Management requires the involvement of some principles with a range of subject
which comes up with complex idea and concepts (Kerzner 2017). PMBOK knowledge areas are
merely classified into nine categories like
 Integration Management
 Scope Management
 Time Management
 Cost Management
 Quality Management
 Human resource management
 Communication Management
 Risk Management
 Procurement Management
Integration Management: It can be stated as process and related activities which
required to be identified, define, combine, unified and completely coordinate with various
processes and activities.
Cost Management: Project Manager consider cost management as one of the biggest
challenges in the project (Binder 2016). It can be used for making differences between a
successful project and failure project.
Answer to Question 5
One of the biggest quality of project manager is being a good communicator so that he or
she can connect with all level of people (Papke-Shields and Boyer-Wright 2017). It is the duty of

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project manager to clearly explaining the project goals along with responsibilities, feedback and
expectations. Some of essential skills of a project manager are given below like
 Effective Communication Skills
 Strong Leadership
 Good decision-maker
 Technical expertise
 Inspiring a shared vision
It is very much important to close the project properly so that it can help in avoiding any
unfavorable and adverse scenarios.
Answer to Question 6
Network diagram helps in visualizing project activities and highlights the
interrelationship which exits in between activities and arrow.
 It helps in estimating time for project
 It helps in planning, organization and controlling
 It highlights interdependencies of activities
 It helps in highlighting the workflow of different project activities
 It provides the opportunity for compressing the schedule.
Time estimation of Project: It helps in calculating the overall duration of project till the
end.
Estimation of schedule for project: Project team come up with sequence of activities. At
some, it will be easy to analyze the network diagram which has been accomplished.

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Fig 1: Network Diagram and Critical path for the activities
(Source: Created by Author)
I have drawn the network diagram and calculated the critical path for the following
activities. I have found that the slag of activities like A, C, D, E and G is zero. So this stand out
to be the critical path for this network diagram. I have highlighted the critical path in red.

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Task 2
Introduction
The following report is all about new hotel that is Euro Towers, expected to be
constructed in the dockland areas of London. This particular hotel is being constructed as per
Construction Hotel Communication Ltd (HCL). A contract has been given for installing, testing
and IT commissioning. The complete communication infrastructure is there for hotel only. Some
of the aspects highlights the remitting, which is inclusive of provisioning some IT facilities
required for both marketing and booking. In addition, it has TV, and telephone provision for
most of hotel rooms, CCTV and right facilities (Martens and Carvalho 2017). All these
equipment’s are required for both rooms for meeting and center for conference. Hotel
communication Ltd (HCL) comes up with a long history needed for supply IT infrastructure in
the whole hospitality domain. Their overall experience has been lower end at market. This is
very first time that they have been commissioned for working with a five-star hotel.
In the coming pages of report, a list of recommendation has been provided within the
project management process, which helps in successful and timely delivery of project. Different
project life cycle stages have been used for analyzing this particular project. The last section of
report deals with administration and control problems related to life cycle management of
project.
Project Life Cycle Stages
Project life Cycle stages comes up with collection of activities that are needed for
completing project activities and targets (Portny 2017). Project come up various kind of

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dimension and level of difficulty. It comprises of mainly four stages that are initiation phase,
planning phase, execution phase, and lastly monitoring stage.
Initiation Phase: Initiation phase help in defining the processes which are required for
starting this new installation project. The main task of this project initiation stage is all about
defining the list of things which the project should accomplish (Badewi 2016). This stage merely
comprises of two main kinds of activities like developing project charter, identification of
stakeholders. All the required information related to this installation project are provided in the
project charter and stakeholder register. As soon as the project character is approved, then this
project becomes completely authorized.
Project Planning Stage: It comprises around 50% details of this installation project.
Planning stage completely highlights project scope and project objective. It merely starts with the
initiation stage that is charter, scope statement and lastly project manager (Radujković and
Sjekavica 2017). The output of the planning stage works like the beginning of execution stage.
The very last stage of the controlling stage is all about controlling the schedule. The process is all
about monitoring project activity status. It focus on managing the changes within schedule
baseline.
Project Execution Stages: Execution phase comprises of activities which is stated in the
project management plan. It is all about involvement of stakeholder expectation, coordination
with people and resources. This focus on performing other kind of activities which are related to
project output (Enshassi, Kochendoerfer and Al Ghoul 2016). At the execution stage, the result
require a baseline and complete update of project need. Some of the action are required in
execution stage, which affect the project management plan. Majority of human resource

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processes requires the involvement in the execution step. It is all about development of project
team where the main purpose is all about improving the overall performance.
Project Monitoring and Controlling Stage: After this, the monitoring and controlling
stage come into the picture. In the earlier stages, there are various changes and review, which
will help in improving the project performance (Matějka et al. 2016). It is all about regular
tracking, review and regulation of progress which will help in meeting the objective of
installation project in new hotel. It helps in providing deliverables which are as per the project
management plan (Dalcher 2019). The mere focus is all about analyzing the step as it helps in
identifying required changes.
Elements and process within nine knowledge areas
PMBOK highlights different process which are required for making up the project
management process group into nine areas of knowledge. Project management has completely
grown from some few simple principles with wide variety of subjects along with complex
subject (Didehvar et al. 2018). This merely helps in easy understanding of project management.
PMBOK knowledge areas stand out to be as one of the comprehensive document needed by
project manager.
The knowledge areas for this commissioning and IT project help us in analyzing a list of
points like
Project Integration Management: Project integration merely includes different process
and activities required for identifying, defining, combining and proper coordination of different
processes (Niazi et al. 2016). It merely highlights the project management activities needed for
IT commissioning project within process group.

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Project Scope Management: It include different kind of processes which are needed for
ensuring that this IT commissioning project includes all the required work (Abou Chakra, Tannir
and Ashi 2017). This merely helps in completing the project that is installation of IT facilities in
the hotel in successful way.
Project Time Management: It includes the required processes needed for managing this
project in timely way (Dumraka, Baroudib and Hadjinicolaoua 2017). Different steps like IT
facilities needed for marketing and booking, TV and telephone provision should be installed in
hotel rooms.
Project Cost Management: It includes all the required processes which are there in
planning, estimation, and budget, finance, funding, managing, and controlling cost involved in
project (Eskerod and Larsen 2018). All the equipment’s needed for installation in this hotel
needs should be done within cost.
Project Quality Management: It merely includes different processes and activities which
are needed by performing organization (Susanto et al. 2018). The installed equipment’s should
be of best quality.
Project Human Resource Management: It includes different process which help in
organizing, managing, and leading the project team of this IT infrastructure for hospitality sector.
Project Communication Management: It includes different processes which are required
for ensuring on-time and proper planning, collecting, distributing, retrieval, monitoring and
disposition of project details.
Project Risk Management: It includes different kind of ways for conducting risk
management plan, identification, identification, and controlling risk in a project.

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Project Procurement management: It includes different processes which are necessary
for purchasing or even acquiring different product and services (Kerzner 2017). In some cases, it
require the result from outside the project team of IT commissioning.
Leadership and administration of control problem
The point can be noted that leadership stand out to be vital for project success.
Leadership is all about motivating large number of people. The point is also clear that
managership is almost equal to get most of the things done (Meredith, Mantel Jr and Shafer
2017). The point can be concluded that it is very much important to change fundamental
principle into the required concept of project management.
Project management stand out to be structured and flexible way of producing a new
result. The success of this merely depends on two aspects like first planning and secondly
producing. It stand out to be genesis for overall success of project life cycle. For this IT
commission project, the planning phase of project comprises of project leaders which conduct
project team and other stakeholders (Heagney 2016). It is done in either of the ways like formal
and informal decision making so that they can have required goal and objectives. The whole
process requires the involvement of high degree of interaction and formulation of some
organization strategies. It stand out to be bit time taking and challenging. Development of
technical requirements require a number of interactions. It is very much true for the outset for
understanding need of customer. Some of the vital issues are visioning, intelligence gathering,
development of compelling reasons and right strategies (Fleming and Koppelman 2016). All the
issues for an important aspect for developing team for this IT commissioning project at this
hotel.

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Every project is considered to be quite different and completely unique from other. This
particular project can fail as a result of similar kind of issue (Turner 2016). This particular
project of installation, testing and commission of IT infrastructure at this hotel can fail if it is not
complete with both time and budget. The point should be noted that a project can easily fail if it
is not delivered with the expected result and quality. Some of the controllable problem associated
with management of project life cycle are
Poor Planning: It is all about not giving priority in effective way and lack of proper plan
for business. It focus on not segmenting it down the whole stages of development.
Problem of People: It merely leads to unresolved conflicts that merely has detrimental
effect on this IT equipment’s installation project (Marchewka 2016). Project manager needs to be
expert in communication skill so that he or she can keep within board and agreement.
Changing requirements: It is very much important that all the project requirements of
this hotel project are clearly stated and starts from the beginning. After the starting of work,
change in requests which can result in missing project deadlines.
Lifecycle problem: This particular problem arises as a result of poor planning or making
changes in requirement (Kerzner 2017). All the beginning techniques of testing should be
rigorous in nature so that they can avoid any kind of repetitive errors.
Inefficient process of Commission: It is very much important to keep most of the
individual informed with respect to project status. In this project, inefficient communication will
ultimately lead to error and huge delay.
Inadequate Funding: This particular problem comes into picture as result of changing
requirements.

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Approval of stakeholders: Stakeholder management deals with ability to look for
individuals who are affected by successful outcome of project (Binder 2016). It is the duty of
project manager to provide a suitable working environment where different project stages can be
taken into account.
Conclusion
The above pages help us in concluding that this report is all about installation, testing and
communication of IT and communication infrastructure for hotel. Senior management is all
about analyzing the contract which is successful as it is hoped that this sector will be best source
for growth of business. It stand out to be beneficial for the company in the upcoming days. A
project manager has been appointed for HCL (Hotel Communication Limited). The project
manager comes up with list of facilities for some blue-chip organization. In the above pages of
the report, a snapshot has been provided regarding this project prior to its committing. From the
perspective of project manager, an outline has been given for different activities need for new
initiative. It will merely help in project completing within time and on budget. The analysis help
in providing some detail action, system which should be placed and professional actions are
needed by project manager. In the above pages of report, project life cycle stages has been
described in details along with elements within the provided nine knowledge areas. The next part
deals with control problems related to managing project life cycle. Hotel commission Ltd (HCL)
comes up with a long history regarding the supply of IT infrastructure in the domain of
hospitality.
Recommendation
For this given project there is a list of recommendation like

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 To have a better risk management plan for tackling any accident in the near
future.
 The project seem to be hazardous in nature and occurrence of each can have a
negative impact on plan, scope, budget and deliverable.
 For this project, installation of new or untested technology the whole process
stand out to be bit risky one. So, there is need for proper preparation for any
potential risk.
 There is need for identification of any kind of risk faced by business as it help in
reducing the negative impact on outcome and enhances the chances of overall
success.

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References
Abou Chakra, H., Tannir, A. and Ashi, A.T., 2017. Validating the integration among project
management knowledge areas in Lebanon. International Journal of Innovation, Management
and Technology, 8(1), p.38.
Badewi, A., 2016. The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), pp.761-778.
Binder, J., 2016. Global project management: communication, collaboration and management
across borders. Routledge.
Dalcher, D., 2019. Moving beyond project delivery: Reflecting on the life cycle concept as way
for organising project work. PM World Journal, 8.
Didehvar, N., Teymourifard, M., Mojtahedi, M. and Sepasgozar, S., 2018. An investigation on
virtual information modeling acceptance based on project management knowledge
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Dumraka, J., Baroudib, B. and Hadjinicolaoua, N., 2017. Exploring the association between
project management knowledge areas and sustainable outcomes. On Engineering, Project, and
Production Management (EPPM2016), p.36.
Enshassi, A., Kochendoerfer, B. and Al Ghoul, H., 2016. Factors affecting sustainable
performance of construction projects during project life cycle phases. Factors Affecting
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Eskerod, P. and Larsen, T., 2018. Advancing project stakeholder analysis by the concept
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