Project Management Plan for Hybrid System Implementation

Project Management
Task 1 & 2
5/31/2019

Project Management
Table of Contents
Task 1....................................................................................................................................................2
Answer 1...........................................................................................................................................2
Answer 2...........................................................................................................................................2
Answer 3...........................................................................................................................................2
Answer 4...........................................................................................................................................3
Answer 5...........................................................................................................................................3
Answer 6...........................................................................................................................................4
Answer 7...........................................................................................................................................4
Task 2: Project Management Plan.........................................................................................................5
Executive Summary...........................................................................................................................5
Introduction.......................................................................................................................................5
Project Background.......................................................................................................................5
Project Goals & Objectives............................................................................................................6
Project Methodology.........................................................................................................................6
Project Phases – Scope, Schedule & Resource Management.............................................................6
Project Initiation............................................................................................................................6
Project Planning.............................................................................................................................7
Project Execution...........................................................................................................................8
Project Control...............................................................................................................................9
Project Closure............................................................................................................................10
Project Budget.................................................................................................................................11
Risk Management............................................................................................................................16
Risk Identification, Analysis, Evaluation, and Treatment............................................................17
Stakeholder Analysis.......................................................................................................................17
Communication Modes....................................................................................................................18
Conclusion.......................................................................................................................................18
References...........................................................................................................................................19
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Project Management
Task 1
Answer 1
Some of the key characteristics of a project are listed below:
 A project has a specific start and end date and it is temporary in nature.
 A project is carried out for a specific customer that may be an individual or a group.
 There are certain specific requirements that are to be provided as the outcome of the
project.
 A project can be cross-functional in nature.
 There are specific end-goals and objectives associated with the project.
Answer 2
There are five key stages involved in Project Management.
The first is the initiation stage and it is the one in which the initial project activities, such as
analysis of the business case, kick-off meeting, and feasibility analysis are carried out. There
are certain deliverables that are provided in this stage, as project initiation document and
project charter.
The second stage is project planning stage and it includes the project planning and analysis
activities. There are different areas in which the planning processes are carried out, such as
project scope, schedule, and costs. There are other project areas, such as risks, quality,
communication, resources, and stakeholders that are also planned in this stage and a project
management plan is prepared.
The third stage is the execution stage in which the planned activities are executed.
The fourth is the control stage in which quality reviews and validations are conducted.
The last is the closure stage of the project in which the final activities, such as evaluations,
reflections, and documentations are conducted with the submission of a closure report
(Brioso, 2015).
Answer 3
The purpose of the Project Initiation Document (PID) is to provide the internal and external
stakeholders of the project with the basic information of the project. The document is
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Project Management
submitted to the project client to get a formal approval and go-ahead on the project. The
project management and the team members carry out the rest of the project activities only
when it is signed off by the client and the sponsors.
The three basic items that are included in the PID are:
 Project Goals: The details of the project goals are included as SMART project goals.
The project tasks and activities are conducted so that the project aims can be
achieved.
 Project Risks: The details of the project risks are included in the PID to provide the
project team and management with an idea of the areas that they must focus on. The
high-level risk details are included in the document.
 Project team details: The names and contact information of the members selected in
the project team is included in the PID. The details are covered so that the team has an
idea of their selection in the team and the sponsor also gets the information.
Answer 4
The nine knowledge areas of project management are project cost management, schedule
management, resource management, risk management, stakeholder management,
communication management, quality management, scope management, and integration
management.
Risk management is one of the knowledge areas that are extremely significant and beneficial
as it provides the details of the risk areas of the project. There are guidelines included to
manage the risks so that the project continuity is not changed. There are phases that are
involved so that the risks can be managed as risk identification, risk analysis, risk evaluation,
risk treatment, risk control, and risk closure (Selim, Hagag, and Yousef, 2018).
Schedule management is another area under project management that is beneficial and
significant as it provides information on the timeline management. The project timeline shall
be known to the employees so that they may carry out the project tasks and activities
accordingly. The project deliverables are provided as per the timeline to achieve enhanced
client satisfaction score (Nguyen and Chua, 2014).
Answer 5
There are several responsibilities that are assigned to the Project Manager. It is essential that
the Project Manager has the characteristics to manage these tasks and activities. The essential
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