Meeting Agenda and Procedure for Curlew Ltd Co.

Question One
Curlew Ltd Co.
Sunday, April 15, 2018
1100 hours
This meeting was called by the C.E.O to discuss the company’s strategic
plan for the second quarter in response to the release of the first quarter
financial results.
Facilitator: Nolla Williamson, Company Communication Director.
Attendees: All staff members of Curlew Ltd Co.
I. 2 Minutes
II. 5 Minutes
III. 5 Minutes
IV. 30 Minutes
a) Discuss the financial position of the company in response to last quarter release.
b) Discuss the loopholes in the company’s last quarter strategy.
V. 30 Minutes
a) Introduce new strategy for the revival of the company financial performance.
b) Introduce departmental reshuffle in effect to the implementation of the new strategy.
VI.

Question 2
The structure of the meeting will be determined by a number of factors including
but not limited to the purpose, the attendees, and the context among others. This will help
in the smooth running of the meeting. For this meeting, the purpose is to facilitate the
communication between the executive and the lower level management in response to
unimpressive financial results in the previous quarter and to come up with a long lasting
solution on the same. The structure should, therefore, be as formal as possible with a clear
distinction between the lower level management and the C.E.O. the formal structure will
help in question and ease handling of response and most questions will be raised by the
junior staffs being directed to the CEO. As a result, the meeting will be held in the
boardroom and will entail an opposite facing setup rather than a roundtable meeting, this
set up will help in the distinction between junior and senior staffs.
Question 3
1. Ensure the venue meeting is booked in advance.
The guidelines from the organization structure state that the meeting must be
available for attendance and be able to accommodate the attending numbers.
2. Ensure that the attendees have all the necessary gadgets and that any electronics to
be used during the meeting is working.
3. Ensure that all the requested documents are furnished to attendees before meeting
time. The guidelines and procedure for the organization discourage late distribution
of papers.
4. Then we should get apologies for the meeting absentees.
Question 4

For meeting procedure I will have:
 Introduction: the meeting should be well introduced and all members play their role
respectively.
 Summary of meeting deadlines: we should have the previous meeting in place, and
members get the reminded of the last meeting. They will be free to raise a matter
arising from the meeting.
 Document agenda: all members should have agenda on hand to actively participate
in the meeting.
 Attachment: Any necessary thing that needs to be present at the meeting need to be
available, this includes the policies and the constitution if they are necessary.
 Minutes: There should be the secretary who will properly record the minute for
future reference and good record keeping.
 Action item: every item that is necessary for the meeting is supposed to be present
at the meeting place.
 Chair reports: the chair is always supposed to give some information on the
proceedings of the organization. The chair can also give the report from outside
partners to the meeting
 Record management: the minutes should be recorded and be easily read, be clear
and succinct for all the members.
 Meeting preparation: all that is necessary for meeting preparation, need to be put in
place before the meeting, this includes, the venue of the meeting, items necessary
among other. The information about the venue and other things need to be well
informed to members in time.