Skills and Knowledge Required to Manage Meetings - Desklib

Instructions to Students:
Student
name:
Complete the cover sheet and ensure you accept, sign and date the student
declaration on the Student Learning Management System (LMS).
Read through and follow all instructions provided.
Complete each assessment task/activity.
Submit your assessment to the Student Learning Management System (LMS) by
the due date.
Ensure your submission identifies your name, unit code and title.
You are required to:
Plagiarism is ‘a practice that involves the using of another person’s intellectual
output and presenting it as one’s own’. This includes the presentation of work that
has been copied, in whole or part, from other sources (including other students’
work, published books or periodicals, the Internet, unpublished works or
unauthorised collaboration with other persons), without due acknowledgement.
PLAGIARISM AND COLLUSION
A student found to have plagiarised material will be instantly graded Not Yet
Competent (NYC) and may be subject to one or all of the following:
Referral of the matter to the Academic Coordinator for: an intervention
meeting, issuing of written warning, clarification regarding assessment re-
submission requirements and allocation of additional assessment tasks.
Referral of the matter to the Director for: official disciplinary action by
Frontier Education and/or suspension from the course.
CONSEQUENCES OF PLAGIARISM AND
COLLUSION

Unit description
This unit describes the skills and knowledge required to manage a range of meetings
including overseeing the meeting preparation processes, chairing meetings, organising the
minutes and reporting meeting outcomes.
It applies to individuals employed in a range of work environments who are required to
organise and manage meetings within their workplace, including conducting or managing
administrative tasks in providing agendas and meeting material. They may work as senior
administrative staff or may be individuals with responsibility for conducting and chairing
meetings in the workplace.

F o r a s t u d e n t ’ s
p e r f o r m a n c e t o b e
d e e m e d s a t i s f a c t o r y
f o r t h e w h o l e u n i t o f
c o m p e t e n c e , t h e y
m u s t d e m o n s t r a t e
s a t i s f a c t o r y
p e r f o r m a n c e i n a l l
t a s k s w i t h i n t h i s
a s s e s s m e n t .
I f p a r t o f a t a s k i s n o t
s a t i s f a c t o r i l y
c o m p l e t e d t h e
a s s e s s o r w i l l a r r a n g e
f o r t h e s t u d e n t t o
c o m p l e t e f u r t h e r
a s s e s s m e n t t o
d e m o n s t r a t e
c o m p e t e n c e .
S t u d e n t s a r e
p e r m i t t e d t h r e e ( 3 )
a t t e m p t s t o
d e m o n s t r a t e
c o m p e t e n c y .
O v e r a l l s t u d e n t
p e r f o r m a n c e i n t h e
u n i t i s t o b e r e c o r d e d
a s e i t h e r C o m p e t e n t
o r N o t Y e t
C o m p e t e n t .
A s s e s s m e n t t a s k s
I n t h i s a s s e s s m e n t
t a s k s t u d e n t s a r e
r e q u i r e d t o r e a d t h e
q u e s t i o n s a n d e i t h e r
s e l e c t t h e o n e c o r r e c t
a n s w e r f r o m a n u m b e r
o f a l t e r n a t i v e s o r w r i t e
a r e s p o n s e i n t h e
s p a c e p r o v i d e d .
T h e o v e r a l l r e s u l t
a n d f e e d b a c k f o r
t h i s t a s k w i l l b e
p r o v i d e d o n t h e
a s s e s s m e n t r e s u l t
p a g e a t t h e e n d o f t h i s
d o c u m e n t .
A s s e s s m e n t
- F i r s t h a l f
T h i s a s s e s s m e n t t a s k
c o n t a i n s a s e r i e s o f
p r o b l e m s o l v i n g t a s k s
d e s i g n e d t o a l l o w
s t u d e n t s t o
d e m o n s t r a t e
c o m p e t e n c e i n t h e
u n i t .
S t u d e n t s w i l l b e
a s k e d t o c o m p l e t e
r e l e v a n t t a s k s t h a t
r e q u i r e t h e m t o
c o n s i d e r r e a l i s t i c
f a c t o r s a n d d e v e l o p
p r o d u c t s t h a t w o u l d
b e a s k e d t o c o m p l e t e
i n a r e a l w o r k p l a c e .
P e r f o r m a n c e o u t c o m e
w i l l b e i n d i c a t e d a s
S a t i s f a c t o r y o r
U n s a t i s f a c t o r y .
A s s e s s m e n t
- S e c o n d h a l f
A t t h e s u c c e s s f u l
c o m p l e t i o n o f t h i s
a s s e s s m e n t , a
C o m p e t e n t r e s u l t
w i l l b e a w a r d e d .
T h e o v e r a l l u n i t
r e s u l t a n d f e e d b a c k
a r e r e c o r d e d a t t h e
e n d o f t h i s
a s s e s s m e n t
d o c u m e n t a t i o n .
U n i t o u t c o m e

TASK A – MULTIPLE CHOICE
INSTRUCTIONS:
 Each multiple-choice question has four responses.
 You are to answer all questions.
 There is only one right answer.
1. You are the secretary of your workplace’s health and safety committee. One of your
responsibilities is to organise the regular monthly committee meetings. What type of
meeting is this called?
A team meeting. ☐
A standing meeting. 
A project meeting. ☐
An emergency meeting. ☐
2. The meeting looks into any recent health and safety incidents and their reports, how to
control newly identified hazards, if changes are needed to risk management procedures,
and other health and safety issues. Based on this information, what is the purpose of the
meeting?
Idea generation and planning. ☐
Information exchange and training. ☐
Relationship building and team management. ☐
Problem-solving and decision-making. 

3. Which style and structure is appropriate for the stated purpose and type of meeting?
As it is a committee meeting, a semi-formal format with an agenda and minutes
taken is appropriate. 
As it is a meeting between colleagues in the same workplace, it can be an
informal gathering. An agenda is not needed. ☐
Committee meetings must have a very formal, structured format as there are
legal requirements controlling how and when they are conducted. ☐
The style of the meeting is not important as long as there is a structured,
written agenda identifying the issues to be discussed. ☐
4. Which of the following agenda information will help the other members of the health and
safety committee plan their attendance at the next meeting?
The date, time and location of the meeting. ☐
The name of every participant attending and their role in the meeting. 
Any catering arrangements for the meeting. ☐
A list of individual agenda items and their priority. ☐
5. You have to send out invitations to the meeting. Based on the information provided in Q1
and Q2, who would you invite to attend the monthly health and safety committee
meeting?
The office bearers on the committee – chairperson, vice-chairperson, secretary,
treasurer and the risk manager. ☐
All committee members – office bearers and general committee members. 
All committee members, all health and safety representatives and anyone who
has a role or contribution to make at that meeting. ☐
All committee members, all health and safety representatives and all staff from
the work areas where health and safety risks have been identified. ☐