Meeting

This document provides information about a meeting discussing measures to increase sales of a company. It includes meeting requirements, agenda, participants, and more.

Running head: MEETING
MEETING
Name of the Student
Name of the University
Author Note

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Table of Contents
Appendix 1: Meeting requirements form........................................................................................2
Appendix 2: Meeting preparation action plan.................................................................................7
Meeting Agenda...............................................................................................................................8
Invitation........................................................................................................................................10
Bibliography..................................................................................................................................12

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Appendix 1: Meeting requirements form
Meeting requirements form
Chairperson Jonathan Redmond
Department Sales and Revenue Management
Meeting name Measures to increase sales of the company
Meeting details
Date 25th February 2019 Time 12 pm
Location The Conference
room, 5th Floor
Budget $500
Meeting format
Purpose To find ways in which Adept Owl Simulation will be able to improve
the sales
Agenda To understand measures which can be adopted to improve the sales
Participants Internal
Ruth Crabbe
Gareth Singh
Jack Macquarie
Frank Goudie
Peter McKenzie
External
Cameron Royce
Ellen Simon
Speakers Ruth Crabbe
Jack Macquarie
Seating The members will be sitting department wise and as the number of

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arrangements members in the meeting can be comparatively quite low, for this
reason the members will not be required to sit in any orderly manner.
Video or
teleconference
requirements
Not required
Supporting Materials
Pre-reading For the meeting, the annual report of the organization will be
provided with in addition to this, the sales report for the last
5 months with graphical representations and expert
comments will also be provided along with the meeting
invite.
Meeting documentation The meeting minutes and other related documentation will
be distributed in three parts:
Memorandum
Meeting agendas
Meeting minutes
Equipment requirements The equipment’s which will be required can be stated to be
as follows:
Projector
Laptops
Microphone
Table and chairs

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Screen
Internet connection
Telephone
AC and fan
Stationery like notepad and pen
Hospitality requirements
Catering requirements As the meeting might last for a period of 3-4 hours, the
catering requirements can be divided into the following
classifications:
Snacks:
 Juice
 Bottled Water
 Biscuits
 Sandwiches
 Sauce
 Cutlery
Lunch:
 Tuna salad
 Lasagna
 Juice
 Wine
 Desserts

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 Paper Napkin
 Cutlery
 Bottled water
Accommodation requirement The Accommodation requirement will be arranged for one
individual who has flown from another regional office of the
organization. The individual would be required to stay at a 4
star hotel near the company itself.
Other requirements
Special needs of the attendees The attendees are quite health conscious and with respect to
this, they will be required to ensure that all the food which is
provided to the different attendees is made of healthy
products and that the use of excess oil is not made.
Other organizational
requirements for conducting
meetings
The new trainees are generally present in the particular
Conference Room and with respect to this, for the meeting
these trainees will be required to be shifted to another room.
In addition to this, the head of the IT Department, the office
administrator and the peon and other members of the firm
need to be present in order to ensure success in the long run
of the meeting
Applicable conventions for
conducting meetings
The meeting will be discussing the topic related to sales and
revenue only
The meeting shall start in a timely manner

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The meeting will take into consideration , the view point of
all the employees
In addition to this, a minimum of four members are required
to proceed with the meeting and in addition to this, other
members can connect with the company through the medium
of telephone or video conferencing.
Legal and ethical requirements
for conducting meetings
The particular meeting which will take place, will be
required to:
1. encourages competition
2. Sees to it that the rules do not operate to limit
competition by discriminating against the different
suppliers
3. Ensures compliance of industry and legal
requirements
4. Secures and maintains the necessary documents
which will protect the best interests of the
organization
5. Complies by the delegation policy of the
organization
Other specific requirements The other specific requirements of the meeting can be stated
to be as follows:
All members would be required to read the pre meeting
documents

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In addition to this, they will also be required to ensure that,
their opinions are set forward.
Appendix 2: Meeting preparation action plan
Meeting preparation action plan
Meeting name Measures to increase sales of the company
Meeting date 25th February 2019
Chairperson/host Jonathan Redmond
Action required By whom By when
To look out for the costing of
the firm which will assist in
ensuring the overall
achievement of the sales
Ruth Crabbe 3rd March 2019
To predict the sales of the
next five years
Gareth Singh 8th March 2019
To recommend measures
which will assist in increasing
the sales of the firm.
Jack Macquarie 12th March 2019
To form the new pro-forma
financial statements and
budgets
Peter McKenzie 16th March 2019

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Meeting Agenda
Date: 25th Feb 2019 Meeting Title Sales and revenue
Time 12 pm Attendees:
Ruth Crabbe
Gareth Singh
Jack Macquarie
Frank Goudie
Peter McKenzie
Cameron Royce
Ellen Simon
Location Office conference
room
Chair Jonathan Redmond
Minute taker Office admin
Dial in Information 122455677
Meeting Preparation
Please Read For the meeting, the annual report of the
organization will be provided with in addition
to this, the sales report for the last 5 months
with graphical representations and expert
comments will also be provided along with
the meeting invite.
Please bring Any other notes required for the meeting

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Meeting Structure
Item Topic Presenter Duration
1 Open meeting Chair 10 minutes
2 Objective of meeting Chair 10 minutes
3 Apologies Chair 2 minutes
4 Approve minutes of previous
meeting
Chair 15 minutes
5 Action from previous meeting Chair 50 minutes
1. Decision regarding
expansion
2. Internal issues
6 Agenda Items
1. To discuss about the sales Jonathan
Redmond
20 minutes
2. To discuss about the revenue Speaker 1 20 minutes
3. To discuss about the costs Finance manager 20 minutes
4. Employee engagement Speaker 2 20 minutes
7 Any other business Interested parties 20 minutes

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8 Arrange next meeting Chair 10 minutes
9 Close meeting Chair 5 minutes
Invitation
18th February, 2019
Chairperson
Adept Owl Games Company
42 challenge Lane
Richmond VIC 3121
www.adeptowl.cm.au
Dear all,
Kindly note that, the organization has been facing certain problems with respect to the sales of
the company and the revenue earnings of the firm have been dropping consistently since the last
few years. Hence, due to this, I would request you all to attend the meeting which will be

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discussing the issue and finding resolutions to the same. The meeting agenda has been attached
with the invite. Kindly mark your presence.
Yours sincerely
Chairperson
Signature

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Bibliography
Adept Owl Games company Company Information
Manage Meetings BSBADM502