Mobile Based Farmer Support Application (MBFSA) - Project Management Assignment-2

This report provides an overview of the Mobile Based Farmer Support Application (MBFSA) project, including team details, project overview, meetings, team communications, team rules, and expectations. The aim of the project is to develop a mobile-based application system that will help farmers in planning their crops and managing their delivery. The report also discusses the team charter, learning cycles, and the communication plan for the project.

Mobile Based Farmer
Support Application
(MBFSA)
PROJECT MANAGEMENT ASSIGNMENT-2
STUDENT ID- Please Insert

Introduction
Globex firm aims in increasing the productivity of the farmers by reducing the time allocated for work. The
Globex firm mainly has two major products, which includes Farm equipment and precision farming. The aim of
the report is to discuss the team details, provide an overview of the project and the meetings that are needed to
be conducted in the project. The report provides the details of the team communications and the meeting details
related to the project. The Globex firm has proposed a project of developing a mobile-based application system
that that will help the farmers in planning their crops every season and manage their delivery. The following
paragraphs of the report provides an idea of the team description, project overview, team charter, learning cycles
and other details of the project.
Part One
Project Name: Mobile Based Farmer Support Application (MBFSA) Project
Team Name: MBFSA Project Team
In order to successfully implement the project, a team of 4 members are formed. The details
of the team members is indicated in the following table-
S.
No
Team Member Name Contact
Number
Email Role
1 A (assumed) Please insert name
of the Team Member
Please Fill Please Fill Project Manager
and Resource
Manager
2 B (assumed) Please insert name
of the Team Member
Please Fill Please Fill Coding and
Testing
3 C (assumed) Please insert name
of the Team Member
Please Fill Please Fill Database
Management
4 D (assumed) Please insert name
of the Team Member
Please Fill Please Fill Scheduling,
financial
analysis and
documentation.
1. PROJECT OVERVIEW
The aim of the project is to develop and design a mobile based farmer support application (MBFSA) that will
help the farmers in planning the crop farming. Globex has always strived to improve the productivity of the
farmers by reducing the time required and the cost. The Globex firm has 30 years of experience in agricultural
business. The proposed mobile-based application will be interacting with the local government on weather
condition and market demand of a particular crop. This will enable the farmers in planning their crop. This
application designing and development will be entirely managed by Virtucon, who is a long standing client of
Globex. In order to ensure that the proposed application meets its objectives, Virtucon has undertaken a
preliminary study to contact the farmers in each geographical area to understand their preferences. A pilot study
has been conducted with the farmers to gather the information needed to implement a project.
2. PROJECT DESCRIPTION & OBJECTIVES
The project is undertaken by Virtucon, a long standing client of Globex. Virtucon is requested to manage the
development of a mobile based farmer support application. It is observed that Virtucon is quite familiar with
various fact finding techniques that will help in gathering required data and information about the project. In this
project a mobile application will be developed that will help the farmers in planning their crops. The main
objectives of this project are as follows-

 To ensure appropriate requirement gathering by interviewing the farmers.
 To develop an application that will be easy to use
 To design an application that will provide the farmers, an idea of the crops on demand in that region.
 To develop an application that is capable of collecting information from the farmers related to their
preferred crops and geographical location.
3. TEAM CHARTER
In order to understand the roles and responsibility of the team members, ta team charter is developed that gives
an idea of the skills and knowledge of the team member. Skills and knowledge of the team members are
indicated in the table below-
Team
Members
Role Skills and Knowledge Inventory
A Project Manager and
Resource Manager
This team member has skills of planning the tasks
and activities of the project and has good
understanding on resources required in a project.
B Coding and Testing This team member has good knowledge about
software coding and is skilled in effective testing
of the software
C Database
Management
This team member has the responsibility of
managing the database of the project developed.
D Scheduling,
financial analysis
and documentation.
This team member has knowledge about the
specific project needs such as scheduling and
financing. This member has management skills as
well.
4. Team Communications
One of the most effective needs of project management is team communication. A communication plan is
developed detailing the frequency, location and the documents storage used in team communication. The basic
communication plan that is developed in the project is indicated in the table below.
Communicatio
n Type
Frequency / Time Location Emails and Document
Storage Location
Meeting Weekly On Project Site Soft copy in Google
drive
Face to face
Meeting
Daily On campus Google Drive
Conference and
telephonic
communication
Bi-weekly Generally in a
location as per
convince
Local Drive
5. Team Rules & Expectations
In order to ensure effective execution of the project, certain specific rules are enforced that helps in achieving
the team goals. This section of the report highlights the team values and code of ethics followed within the team
that is set for the project.
The rules set for the team are as follows-

 Any issues in the project team will be communicated to the entire team
 The team should regularly report the progress to the project manager.
The expectations from the team are as follows-
 It is expected that the project team will maintain honesty and integrity in their work
 It is expected that the team will be able to implement the project as per project schedule
Team values
Identification of the team values helps in identifying whether a team member is right or wrong in their work.
Identification of team values is essential in ethical decision making. The most significant team values of the
team formed include dependability, reliability, consistency, loyalty and honesty.
Code of ethics
The code of ethics associated with the project team are indicated below-
 Honesty and integrity in work processes will be followed
 Transparency in decision making process will be followed by the project team
Please fill with the individual signature of the team members
Signature
Date

Part Two
1. Learning Cycles
Meeting 1
Role Objectives Date/Time&
Attendees
A (Project
Manager and
Resource
Manager)
The objectives of this meeting is to discuss the
specifications of the applications to be developed.
Team
Members,
Globex
Outcome of the meeting: The Meeting will help in finalizing the
project specification and the requirements
Meeting 2
Role Objectives Date/Time&
Attendees
B (Coding and Testing) The objectives of this meeting is to discuss
the project technical needs and the
technical specifications of the project
Globex and
Virtucon, Team
Member
Outcome of the meeting: This meeting is important to identify the technical specifications
of the project. The project plan will be documented in this phase.
Meeting 3
Role Objectives Date/Time&
Attendees
C and D
(Database Management
Scheduling, financial
analysis and documentation)
This meeting is important for
discussing the schedule and
Outcome of the meeting:
2. Team Learning Record
The team learning record provides an idea of the facts and assumptions associated with the project. The team
learning cycles provides the necessary idea of the learning principles of the project team.
What we know
(Facts)
What we think we know
(Assumptions)
What we don’t know
(Questions to be Answered)
The project involves
development of an
application that will help the
It is assumed that the project
has clear specifications and
there is no chance of scope
The unforeseen project risks

Learning Cycle1
Project Scope Analysis
Development of project plan
Identification of Project requirements
Determination of Project Scope
farmers to plan their crops creep in the project.
The resource requirements of
the project will be minimized
as the project is handled by
Virtucon and their team
It is assumed that the
Virtucon team will be able to
complete the project within
the set budget
Any unforeseen budget
issues
Learning Cycles-
Figure 1: Representing team Learning Cycle 1

Learning Cycle2
Supervision of Project Progress
Project budget and cost review
Coding
Reviewing the project needs
Figure 2: Representing team Learning Cycle 2

Part Three
Communication Plan
A communication plan is prepared in order to effectively manage the communication process in Virtucon
Globex project.
Stakeholde
r name
Information
to be
communicate
d
Frequency of
communicatio
n
Location
of
informatio
n exchange
Communicatio
n Purpose
Mechanism
for
communicatio
n
Who What When Where Why How
Globex Project
specifications
Once in a
month
Project site To discuss the
project needs
and
specifications
of MBFSA
project
Hardcopy and
pdf
Virtucon Project Plan Bi weekly Virtucon
office
To discuss the
pathway of
project
implementation
Pdf and email
Project
Team
Project
progress
Daily The
project site
To discuss the
status and the
progress of the
project
Word
document
Coder Technical
issues
Weekly Project site To discuss the
technical issues
associated with
Hardcopy
Business
Analyst
Business
issues
associated
with the
project
Monthly From place
of
convenienc
e
To discuss the
business
requirements of
the project
Pdf and word
document

Part Four
Reflection
The MBFSA project has been a great learning experience for me as it has helped me in understanding the
project requirements in an effective manner. This project and this particular assignment has helped me in
identifying the project objectives and the role and responsibilities of project team members. This assignment has
helped me in understanding the concept of code of ethics and code of professional conduct. I believe that this
project will help me in effective planning and implementation of the proposed application as well.
Conclusion
The report gives an idea of the description and overview of the proposed project. The team charter provides an
idea of the team meeting details, location of the meeting and the communication vehicle. A communication plan
is developed in order to ensure effective communication among the project team members. Effective team
communication is necessary to communicate the issues and project progress with the team. The report further
provides a brief reflection of the experience gathered from working as a team.

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