NAIDOC Week Celebration Project Plan

This project plan outlines the comprehensive strategy for managing the NAIDOC Week Celebration at Central Queensland University. The celebration aims to engage the local community, particularly Aboriginal and Torres Strait Islander peoples, in understanding their culture and protocols. The project will involve various activities, competitions, and discussions, all centered around the theme 'Because of her, we can,' highlighting the significant contributions of women to society. The plan addresses key stakeholders, requirements, scope, schedule, cost baseline, risks, tolerances, and lessons learned from previous events. It emphasizes the importance of collaboration, cultural sensitivity, and effective communication throughout the project lifecycle.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus:Insert campus or distance
Tutor:Insert tutor name
Tutorial number:Insert the tutorial number

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
CQUniversity and National Aborigines and Islanders Day Observance Committee (NAIDOC) are
organising the NAIDOC Week Celebration at the main campus of the university. This celebration
is for the local community of Aboriginal and Torres Strait Islander and to understand their culture
and protocols. This is also to celebrate the history, culture and achievements of the indigenous
communities of the Australia. With this celebration, the participants can find a lot of opportunities
and can participate in many activities to support the indigenous communities. There were
several activities such as hosting national flag, NAIDOC poster, quiz competition, art
competition, and discussions and so on. The theme of the week celebration is ‘Because of her,
we can’ and it directly specifies that contribution of women towards the society and nation is
tremendous and it should be celebrated and appreciated enthusiastically. All these activities
should be organised and managed in a better way and therefore School of Engineering and
Technology (SET) committee has proposed the project for the students to manage the NAIDOC
week. This project will help the students and staff members to actively participate in activities
and competitions. This will also help them to engage and to create collaborative relationships
with the local people of the Aboriginal communities.
1.2 JUSTIFICATION
Project of NAIDOC week celebration has expected output of accomplishing the events and
activities in a successful manner. This should be managed under development of various stages
so that the management for celebration can be achieved specifically. There are cost and time
limitations in order to manage the work according to the events and activities decided by the
NAIDOC committee. The outcomes are achievable outputs that will benefit both the committee
and university. However, the benefits are measurable in terms of knowledge, skills and
academic performance. This week celebration will make the students and staff to gain the
information about the history, culture and protocols of the Aboriginal and Torres Strait Islander
community. The output, outcome and benefits reflect the business case of the NAIDOC Week
Celebrations and they are represented below in the table.
Output Outcome Benefits
 Various activities and
competition are
introduced during
NAIDOC week
celebration
 Students and staff gets
actively participate in
the activities and
competition to gather
the knowledge of
culture of the
Aboriginal and Torres
Strait Islander
community
 Students and staff’s
knowledge for
indigenous community
of Australia will
increase
 Helps in measuring the
skills of active
participation of
students by SET for
academic reports
 Engaging of student
with people of
Aboriginal and Torres
Strait Islander
community and
development of
collaborate
relationship
 Healthy environment
during week
celebration and help
the people of the
community to engage
with the students and
staff
 Improvement of
knowledge quality of
students and staff and
their interest in the
project

 With the NAIDOC
week celebration,
School of Engineering
and Technology (SET)
Indigenisation
Committee has set
academic project to
manage the week
celebration
 Student and staff get
opportunities during
the week to show an
active participation in
order to collect the
information regarding
the culture and
protocols of Aboriginal
and Torres Strait
Islander community
 SET can evaluate the
academic performance
of different teams
members and develop
the academic report
 Help the CQ University
to save time and cost
by organising the
celebration within
campus and
volunteers as students
and staff
 Management of the
NAIDOC Week
Celebration under
project management
protocols
 Develop practical
implementation of
project management
protocols and rules as
described by the
PMBOK and Prince2
Books
 The skills of student
and staff for project
management will
increase
 Project management
technique help the
NAIDOC Week
Celebration to
accomplish in a
successful manner
2 STAKEHOLDERS
2.1Key Stakeholder List
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 Project Board
(SET committee)
Sponsor Interest level- High
 Organise academic
project in addition with
NAIDOC week
celebration
 With this project, SET
has provided the
opportunity to the
students for showing
their active skills
Influenced level- high
 Responsible for
generation of academic
project which will provide
opportunities for
respectful engagement
with Aboriginal and
Torres Strait Islander
peoples
 During project, students
are able to make
appropriate collaboration
with community people
 Enhances the
awareness and
understanding in
perspective of
indigenous culture and

protocols
2 Project Executive
(project team)
Supplier Interest level- high
 Implication of project
methodology so that
week celebration
project can be
accomplished within
specified time and
budget
 Interest in team work
for the
accomplishment of
academic project
Influence level- high
 Project work will affect
the team academic
report on the basis of
work evaluation
 Teamwork evaluation
 Learning and
understanding of culture
and protocol of
Aboriginal and Torres
Strait Islander
community
3 Students and staff Supplier,
user
Interest level- high
 Work as project team
to accomplish project
or as user to gain the
understanding and
awareness of the
Aboriginal and Torres
Strait Islander
community
 Act as volunteer in
managing the events
activities at NOIDAC
Week Celebration will
help in saving cost of
project
Influence level- high
 Gather knowledge
about the culture and
protocols of Aboriginal
and Torres Strait
Islander community
 Get understanding and
awareness about
indigenous Australian
communities
4 NAIDOC
committee
members
Supplier Interest level- high
 Collaborate with
project executives to
organise the events
and activities to
celebrate the annual
NOIDAC week
 Involve in project plan
development in order
to provide the details
of the requirements
Influence level- moderate
 Increase the
awareness and
understanding among
university students and
staff regarding culture
and protocol of
Aboriginal and Torres
Strait Islander
community
5 CQUniversity Interest level- moderate
 Requirement to
conduct the NOIDAC
week celebration at
the main campus
Influence level- high
 Helps the NAIDOC
committee to provide
land for week
celebration at their
campus
 To make the students in
getting knowledge about
the indigenous
communities
6
Aboriginal and
Torres Strait
Islander people
Interest level- Moderate
 Participate in the
activities and
competition at the
week celebration with
better support
 Engage with the
students and staff to
Influence level- Moderate
 Provide support to the
staff and students in
understanding their
culture and protocols

develop appropriate
and collaborative
relationship
Power Interest Curve
 Project Board (SET committee) belongs to A
 Project Executive (project team) belongs to D
 Students and staff belongs to D
 NAIDOC committee members belongs to C
 CQUniversity belongs to B
 Aboriginal and Torres Strait Islander people belongs to B
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
Engagement Assessment matrix of the stakeholders provides the list in which it specifies that which
stakeholder is engaged in the project development and how much they can be affected by project
scope. It also tells about the stakeholders that to what extent they can engage themselves int he
project. This matrix includes the explanation of various terms which will help in categorizing the
stakeholders of NAIDOC Week Celebration Project where they currently exist and where they have
to be actually. The terms related to the Engagement Assessment Matrix are:
1. Unaware: This term is related to those stakeholders who have no knowledge regarding the
impact of the project
2. Resistant: This term is related to those stakeholders who are resistant towards any changes that
can impact the project deliverables
3. Neutral: This term is related to those stakeholders who does not support or resist any change but
have the knowledge of the impact from any changes
4. Supportive: This term if for those stakeholders which supports the project by their active
participation and have information regarding any impact
5. Leading: Stakeholders belong to this terms focuses on the deliverables of the project in addition
to awareness about the project (Reed, et-al, 2009).

The below given matrix uses the notation as given here:
 CE (Current Engagement): It states about the current position of the stakeholders
 DE (Desired Engagement): It states about the position which is required for the
stakeholders for the success of the growth
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Project
Board (SET
committee)
CE DE
2. Project
Executive
(project team)
CE DE
3. Students and
staff
CE DE
4. NAIDOC
committee
members
CE
5. CQUniversity CE DE
6. Aboriginal
and Torres
Strait Islander
people
CE DE
2.3 Stakeholder Communication (1 mark)
Stakeholders other than the Executive Board should have appropriate medium for the
communication related to the project and this will enhance better coordination between the
stakeholders. In order to determine the appropriate medium, push and pull technique has been used
to determine which method will be appropriate. According to the push and pull technique, some
communication method need to be applied for giving specific information to the stakeholders and
some communication medium are required to discuss or to collect information from the
stakeholders. Many communication methods are project blogs or face-to-face meetings and so on.
The medium of communication selected should be honest, transparent, constant and frequent during
all the activities of project process. All the stakeholders need to participate actively in the
communication channel that is going to be selected.
In terms of NAIDOC Week Project,
 Push technique will be applied between stakeholders when there is a need to provide any
information to the students, staff, Aboriginal and Torres Strait Islander people, NAIDOC
committee and CQ University.
 Pull technique will be applied between stakeholders when there is a need to collect or gather
any information from the Aboriginal and Torres Strait Islander people, NAIDOC committee,
students, staff and CQ University (Parkeravery, 2018).

Communication method PULL or PUSH Justification
1. Face-to-Face meeting PUSH/PULL This method will help in providing the
information of the project requirements and
deliverables to the stakeholders. Here the
participant can part actively in giving advices
for the project and how the project can be
achieved in better way
2. Conference PUSH In this, executive board can also explain the
project theme and scope of project include
budget and schedule estimation. All the
required protocols can be stated here in front of
all the stakeholders.
3. Blog discussion PUSH In this technique, it is easy to gather the data or
idea regarding the project plan and each
stakeholder can post their views on the project
blog with respect to the current events and
activities.
4. Group Voice Mails PULL This is another method which can be used for
the collecting the information from the
stakeholders where they have to share their
voice recording using mails including
suggestions for the NAIDOC Week
Celebration.

3 REQUIREMENTS MANAGEMENT
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
The suggestion given by the Project Executive for having more than one key stakeholder is better
which will represent the Traditional owners of the land for the NAIDOC Week Celebration. The
land is located at the campus of the Central Queensland University. Having more than single key
stakeholders for the traditional owners is appropriate because of several reasons:
 For every decision, there always be a discussion and most favoured decision is finalised
 There will be no single decision maker
 Multiple stakeholders will provide different views on same issue and with this most
appropriate advice is selected in addition to at-least one alternative.
 There will proper collaborative discussion with Project Executive and NAIDOC committee
 Multiple stakeholders can be easily engaged and can be distributed in different stages for
legal process of land allowance for the events and activities
The land requirement of the university is for organising the various events, activities and
competitions to celebrate the NAIDOC Week. There might be the requirement of the
accommodations under the campus area so this must be considered while fulfilling the land
requirement. All arrangements should be considered while finalising the land area. There will be
legal process after finalising the land area. All this condition will decrease the risk related to land
issue during project implementation.
3.1.2 Opening statement style
During the opening of the event, the most appropriate sentence that can be suggested to Project
Board and campus leaders is ‘Acknowledgement of Country’. The other alternative is ‘Welcome to
Country’. The first sentence is more appropriate due to many reasons. Firstly, as the theme states
‘Because of her we can’ describes the contribution and role played by the woman towards the
society and the nation. The selected opening statement is closely related to the contribution given by
the people of the indigenous Australian community such as Aboriginal and Torres Strait Islander
community. Secondly, this statement represents all the person of the country whether they belong to
local community or higher community in addition to it also give respect to all the history, culture
and protocols they posses in their communities. Thirdly, it is used for symbolizing all the people
including the woman in a specific and respectable manner in context to national perspective.
3.1.3 Requirements gathering for each event
The suggestion of analysing previous event and desktop research is appropriate method for
NAIDOC week events which is provided by the senior supplier in context of requirement gathering.
This method will help in gathering the performance report of the project and help in getting an
estimation of the project schedule and budget requirements. This will also provide the changes
appeared in the scope, timeline and cost baseline of the project. Instead of this, various other
requirements can also be researched such as the events that are going to be organised are available
on the official website of the NAIDOC event. Sometime requirements may change with the change
in scope of different project but the perspectives did not changes so considering the points where
the requirements are need and how they are fulfilled must be extracted from the analysis and

research. There are some other alternative that may be applied in required gathering are group
discussions and survey.
 Group discussion helps in gathering the actual requirements from the stakeholders by
documenting each idea in notes.
 Survey of such type of events where indigenous community is appreciated for their
contribution also helps in gathering the requirements of NAIDOC Week Celebration.
3.1.4 Requirements traceability
Requirement traceability is the need of the project board in order to trace the requirements as there
are several campuses of the university where events are going to be organised. They must be
categorized under a document which makes the requirements of each campus as distinct one
through the project life cycle. The requirements should be according to the demand of the stage of
the project plan and stakeholders who are involving in the project. For confirmation of the
requirements, there should be proper agreement under the approval and its status of availability.
Requirements are also prioritized so that they can be handled easily during the project schedule of
NAIDOC event. The structure of the required document include the below given table:
Requirement
_ ID
Campus ID Details Purpose WBS
deliverable
Priority Status Test cases
3.1.5 Requirements prioritization process
The need of prioritizing the requirement helps in gathering them on time and according to the
schedule of the project. This also makes the project board to make available prior to its use so that
no delay can appear during the NAIDOC Week Project. For this MoSCoW technique has been
implemented to prioritize and to manage the requirements of the NAIDOC Week Project and help
the project accomplishment in a quicker way. There are four components of the MoSCoW technique
that will help in prioritizing the requirements and they are:
 MUST: Requirements associated to this term are mandatory for project
 SHOULD: Requirements associated to this term are on high higher priority
 COULD: Requirements associated to this term are preferable in case of demand
 WON’T: The associated requirements to this term are not currently required but may be later
(Brauers and Zavadskas, 2010).
S. NO. Requirements Must(M) Should (S) Could (C) Won’t (W)
1 Planning and scheduling
requirement ✓
2 Requirements regarding the
events and activities of
students, staffs and Aboriginal
and Torres Strait Islander in
addition to their
accommodation
✓

3 Documented notes during
project meetings and group
discussions
✓
4 Confirmation agreement of
land owners ✓
5 Session details of practising
the planned shedule ✓

4 SCOPE
Project scope is developed to provide a service in which it includes the details of the process
involved and the required time to complete the process (Rose, 2013). It also includes the collection
of requirements, description of the service, creation of work breakdown structure and so on. There
are several assumptions and constraints that are associated to the scope of the NAIDOC Week
project.
Assumption for the project
 Maximum resources are available at the university
 No Land revenue is included in the budget estimation
 Meeting and conference resources are available at the campus
 Each stage is approved by the expert
Constraints for the project
 Resources are limited
 Staff and student work for limited hours
 Land is under agreement so it must be used wisely
 Stages must be performed within timeframe and estimated budget
4.1 WORK BREAKDOWN STRUCTURE
1.2. Finalising
Requirements
1.3 Events and
activities
1.1 Planning of
project
1.1.2. Schedule
development1.1.1.
Planning of
project arena
1.2.1.
Requirement
Selection
1.2.2. Final list
of requirement
1.3.1.
Categorizing the
Events and
activities
1.3.2.
Implementation
of events and
activities
1. NAIDOC WEEK
CELEBRATION

4.2 WBS DICTIONARY
The plan of the project of event management for NAIDOC Week has been developed in the
following stages.
< Planning of project arena >
WBS ID 1.1.1.
Description of work NAIDOC week celebration requires a area to implement
and in this stage, the area is selected according to the
demand
Cost Estimate $1960
Start and Finish Dates 26-February-2018 to 11-March -2018
< Schedule development >
WBS ID 1.1.2.
Description of work In this stages, the plan is developed according to the
events and activities of the NAIDOC week and distributed
under the duration of the week
Cost Estimate $980
Start and Finish Dates 12-March -201 to 18-March-2018
< Requirement Selection >
WBS ID 1.2.1.
Description of work In this stage, the requirements are selected according to
the demand of the stakeholders and process of project
Cost Estimate $980
Start and Finish Dates 19-March-2018 to 25-March -2018
< Final list of requirement >
WBS ID 1.2.2.
Description of work In this stage, the listed requirements are finalised on the
basis of discussions and meetings between the
stakeholders and in perspective of budget of NAIDOC
committee
Cost Estimate $1960
Start and Finish Dates 26-March-2018 to 8-April-2018

< Categorizing the Events and activities under schedule >
WBS ID 1.3.1.
Description of work Under this stage, the final events and activities are
selected on the basis of the review and discussion for the
NAIDOC week including cost and duration limitation
Cost Estimate $1960
Start and Finish Dates 9-April-2018 to 22-April-2018
< Implementation of events and activities >
WBS ID 1.3.2.
Description of work In this stage, the schedule activities are practised for once
so that during the celebration week, the events and
activities are carried out successfully and with this need of
improvement can be recognized
Cost Estimate $1960
Start and Finish Dates 23-April-2018 to 6-May-2018

5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
The schedule for the project of the NAIDOC week celebration is developed as follows:
< Planning of project arena >
Activity Description of work Start Date End Date Duration
(days)
1 Analysis and selection of
campus area
26-February-
2018
2-March -
2018
5
2 Review of selected Area 3-March -
2018
4-March -
2018
2
3 Verification of legal approval 5-March -
2018
11-March
-2018
7
< Schedule development >
Activity Description of work Start Date End Date Duration
(days)
1 Distribution of events and
activities under week schedule
12-March -
2018
12-March
-2018
1
2 Collection of review from
stakeholders
13-March -
2018
16-March
-2018
4
3 Finalizing the schedule 17-March-
2018
18-
March-
2018
2
< Requirement Selection >
Activity Description of work Start Date End Date Duration
(days)
1 Research and analyse the
project demand
19-March-
2018
20-March
-2018
2
2 Select the requirements 21-March-
2018
22-March
-2018
2
3 Listing of the requirements
needed
23-March -
2018
25-March
-2018
3
< Final list of requirement >
Activity Description of work Start Date End Date Duration
(days)
1 Organise meetings and
discussion sessions
26-March-
2018
1-April-
2018
7
2 Collection of reviews from
stakeholders on list of
requirements
2-April-2018 4-April-
2018
3
3 Stakeholder approval on final
list
5-April-2018 8-April-
2018
4
< Categorizing the Events and activities under schedule >
Activity Description of work Start Date End Date Duration
(days)
1 Collect and gather listed 9-April-2018 10-April- 2

requirements 2018
2 Categorize each activity under
NAIDOC week
11-April-
2018
15-April-
2018
5
3 Stakeholder approval on
scheduled activities
16-April-
2018
22-April-
2018
7
< Implementation of events and activities >
Activity Description of work Start Date End Date Duration
(days)
1 Sessions of practice of events
and activities
23-April-
2018
25-April-
2018
3
2 Meetings and discussions
sessions
26-April-
2018
29-May-
2018
4
3 Deployment of improvements 30-April-
2018
6-May-
2018
7

6 COST BASELINE (4 MARKS)
Total funding required for the accomplishment of the project is specified by the ‘Cost Baseline’ of
the project (Kerzner and Kerzner, 2017). The project plan developed for the event management of
NAIDOC Week includes the several stages and each stage has requirements. These requirements
also considered under the budget of the project planning. Budget is planned under the context of
both CQ University and the NAIDOC committee. Various sessions of conference were organised to
finalise the budget estimation of the project. In the sheet given below, the blue blocks represent the
weekly fund requirement and the red blocks represent the management reserve that might be
invested in the project according requirement during the project.
Cost per hour= $35
Cost per day = $140 (4 hours per day)
Cost per week= $ 980
Weeks
WBS
id
1 2 3 4 5 6 7 8 9 10
1.1.1 Planning of
project arena
$
98
0
$ 980 $120
1.1.2 Schedule
development
$ 980
1.2.1 Requirement
Selection
$120 $ 980
1.2.2 Final list of
requirement
$120 $ 980 $
98
0
$120
1.3.1 Categorizing
the Events
and activities
under
schedule
$120 $
98
0
$ 980 $120
1.3.2 Implementati
on of events
and activities
$120 $120 $120 $ 980 $
98
0
Total weekly
cost
$
98
0
$ 980 $ 980 $ 980 $ 980 $
98
0
$
98
0
$ 980 $ 980 $
98
0
Cumulative
cost
$
98
0
$110
0
$122
0
$122
0
$110
0
$
98
0
$
98
0
$122
0
$110
0
$
98
0

7 RISKS
Risk Register
Risk for every project must be identified so that mitigation strategies can be discussed and prepared
for the prevention from their occurrences. With the help of risk register, threats and opportunities
can be extracted from the project and their likelihood and impact can also be categorized (Costa, et-
al, 2010). Risk register for NAIDOC Week project is given below.
Name Description Likelihoo
d
Impact Response
type
Mitigation strategy
Threat 1. Risk of failure
Land Agreement
Low Impact on
project
approval
High Reduce strategy must be
applied here. There should
be better discussions before
approval
2. Risk of more
absence of students
High Less
collaboration
with
community
people and
project may
get fail due to
unavailability
of users
Low Accept and mitigate strategy
must be applied here.
NAIDOC week must be
celebrated at any cost but
from the next day it should be
made compulsory to attend
the event
Threat 3.Risk of bad
weather condition
Moderate Open events
may get
affected
Low Mitigate strategy must be
applied here. There should
be alternative area selected
for such conditions
4. Event restart Moderate Other events
might get
delayed and
dismissed
Low Reduce strategy must be
applied here. Events should
be practised first in practicing
session in proper manner
such that there should be
less chances of failure.
Opportunity 5. Project will help
in proving getting
awareness and
understanding of
the customs,
history, culture and
protocols of the
Aboriginal and
Torres Strait
Islander community
High Enhance the
learning and
understanding
capability of
students and
staff for local
communities
High
8 TOLERENCES
Tolerance values are those values for which project can be handled within those limits. Beyond the
below given limits of time and cost, project might get fail. So while consider NAIDOC Week
project, following given limits should be strictly followed.
Tolerance Specific Tolerance allowed
Tolerance specified for time 1 to 7days
Tolerance specified for cost $980- $1600

9 LESSONS
Previous lessons learned Proposed activity to address
(in current project)
Work package which
activity will be added
Lesson
Previously there have been
problems with attendance of
students and staff at campus
events. Attendance was low when
students and staff perceived that
the event did not relate to them or
they had little interest in the event
theme.
Motivational lectures can be
organised in between the stages
so that all the staff and students
should attend the NAIDOC Week
to celebrate the week where
culture, custom and protocols are
elaborated. Students and staff
should be encouraged to get
awareness regarding the
indigenous community of
Australia
Work package can be added in
the 1.3.2 where
improvements are
implemented so that NAIDOC
Week can be celebrated with
great enthusiastic and
maximum of the staff and
students get involved in it
Project Submission Approval
The undersigned acknowledge that they have reviewed theAssessment Task 2 and agree
with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]
REFERENCES
 Rose, K 2013,‘A Guide to the Project Management Body of Knowledge (PMBOK® Guide)-
Fifth Edition’,Project Management Journal, 44(3), http://dx.doi.org/10.1002/pmj.21345
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mitigation strategies for the existing building stock: application of LNECloss to the
metropolitan area of Lisbon. Bulletin of Earthquake Engineering, 8(1), p.119.
 Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
 Brauers, W.K.M. and Zavadskas, E.K., 2010. Project management by MULTIMOORA as an
instrument for transition economies. Technological and Economic Development of
Economy, 16(1), pp.5-24.
 Parkeravery 2018, Change Management Communication,viewed 2 May 2018,
http://www.parkeravery.com/pov_Change_Management_Communication.html

 Reed, M.S., Graves, A., Dandy, N., Posthumus, H., Hubacek, K., Morris, J., Prell, C., Quinn,
C.H. and Stringer, L.C., 2009. Who's in and why? A typology of stakeholder analysis methods
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