NAIDOC Week Celebration Project Plan - CQU University

This project plan outlines the comprehensive strategy for organizing a week-long NAIDOC celebration at CQU University. The event aims to raise awareness of the Aboriginal and Torres Strait Islander community and foster cultural understanding among students and staff. The plan includes detailed stakeholder analysis, requirement management, scope definition, schedule, cost baseline, risk assessment, and tolerance levels. It also incorporates lessons learned from previous events and proposes activities to address potential challenges. The project is aligned with the theme 'Because of her we can,' emphasizing the significant contributions of women in the Indigenous community.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus:Insert campus or distance
Tutor:Insert tutor name
Tutorial number:Insert the tutorial number

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
CQU University is planning to organise a week celebration of NAIDOC (National Aborigines
Islanders Day Observance Committee) in its campus from 8 July to 15 July of this year. This
week celebration is performed in viewpoint to boost awareness of Aboriginal and Torres Strait
Islanders community. At the time of this event, numerous opportunities are generated for students
and staff working at CQU for making them participates actively. The week celebration of
NAIDOC has a certain theme that is 'Because of her we can'. This particular theme is celebrated
in order to determine the specific role played by her and she will be playing to continue her
significant and active role or responsibility in following community, state, local and working at
national level. SET (School of Engineering and Technology) Indigenization based committee is
used to propose or anticipate the project hosting of NAIDOC week. This project enables staff and
students to collaborate and engage themselves with Aboriginal and Torres Strait Islander people
during this event. This event even aware staff and students regarding their culture and community
protocols.
1.2 JUSTIFICATION
For week celebration of NAIDOC, some of the output of the project is expected to be developed.
This developed project plans to monitor all activities and events in proper time-based limitations
and cost so it delivers growth to managers as well as universities associated with NAIDOC
committee. Along with this it also proves to be advantageous in gaining various understanding
related to people associated with Aboriginal and Torres Strait Islander. After the execution of the
entire project, different outcomes along with its benefits are evaluated.
Output Outcome Benefits
 Both the staff and students
receive several
opportunities at the time of
NAIDOC celebration
week.
 Numerous events held in
CQU campus during
NAIDOC week get
completed easily.
 This event even aware
staff and students
regarding their culture
and community protocols
and helps understanding
people of Aboriginal and
Torres Strait Islander.
 Indigenisation Committee
of SET finishes the work
of academic project along
with work of celebration
week of NAIDOC.
 A lot of knowledge is
gathered by students and
staff regarding the
cultures of people of
Aboriginal and Torres
Strait Islander after their
collaboration.
 It gains the benefit of
enhancing the quality of
the project and student
interest over the project.
 By collectively
implementing project
schedule and celebration
week will save a lot of
time.
 It secures and saves the
volunteer cost which is
needed for week based
celebrations.
 Both staff and student get
occupied in indigenous
Australian culture and
perspective.
 In addition to academic-
based knowledge staff
and students even receive
knowledge regarding
 It enhances the students
and staff knowledge.
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local community’s
culture.
 Management of project
occurring in NAIDOC
celebration week events.
 Proper implementation of
organised events at CQU
campus for celebration
week of NAIDOC.
 Management of project
enables students to
practice real after
actively participating in
occurring events.
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2 STAKEHOLDERS
2.1Key Stakeholder List
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 Committee
members of
NAIDOC
Supplier Interest Level - High
 Accountable for
deciding activities and
events for week
celebrations of
NAIDOC
 Support students and
staff that are
conducting several
activities and events
Influence Level - Moderate
 NAIDOC committee
growth
 Leads to the prevention
of culture of Torres Strait
Islander and indigenous
Australian community
Aboriginal
2 SET committee Sponsor Interest Level - High
 Work for the
academic project is
conducted along with
week celebration of
NAIDOC
 Most of the students
and staff are engaged
in their works on basis
of celebration week.
Influence Level - High
 Knowledge and skills
of students are
evaluated and
teamwork capability is
also examined along
with ability regarding
the active participation.
3 Aboriginal and
Torres Strait
Islander people
User Interest Level - Moderate
 They are engaged in
activities list so as to
provide data and
information
depending on their
protocol and culture.
 The weeks can be
made productive
Actively participate in
the celebration to
make the week more
productive in a
knowledgeable
manner
Influence Level - Moderate
 Depending on
community more data is
provided.
 Allows students to
collaborate their work
with them so to better
understand their culture.
4 CQU University Sponsor Interest Level - High
 They are responsible
to supply supporting
resources for
celebration week of
Influence Level - High
 Enhances the
understanding and
knowledge concerning
the Torres Strait
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NAIDOC to be
conducted.
 Provides a large area
for NAIDOC week
celebration
conduction.
Islander and indigenous
Australian community
of Aboriginal.
5 Staff and student Suppliers
and user
Interest Level - High
 Perform duties to
properly conduct all
activities and events
of week celebration of
NAIDOC
 They participate
actively for a better
cultural understanding
of Aboriginal and
Torres Strait Islander
Influence Level - High
 Knowledge regarding
Aboriginal and Torres
Strait Islander
community are gathered
and gain.
 A better understanding
of protocols and culture
of the Aboriginal and
Torres Strait Islander
community
Power interest curve:
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2.2 Stakeholders Engagement Assessment Matrix
Assessment Matrix for engagement of stakeholders includes several terms that are described below:
 Neutral: It is carried out by those stakeholders who never resist or supports project directly
but have project impact knowledge.
 Unaware: This category stakeholder lacks with the knowledge regarding the project impact.
 Supportive: Associated stakeholders would generally be active regarding the project impact
and provide great support for its accomplishment in all ways possible.
 Leading: Stakeholders are aware regarding the project impact because of their active
participation.
 Resistant: Modifications made in celebration week in NAIDOC can be better resisted
because of stakeholders present.
Matrix-based Notations that are used are described below:
DE: Desired Engagement
CE: Current Engagement (Doloi, 2012)
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Committee
members of
NAIDOC
CE DE
2.SET
committee
CE DE
3.Aboriginal
and Torres
Strait Islander
people
CE DE
4.CQU
University
CE DE
5. Staff and
students
CE DE
2.3 Stakeholder Communication
A specific type of medium is required among stakeholders for better communication which could be
beneficial to both the NAIDOC committee and university. The combination of pull and push
technique for communication proves to be the best method used. Several communication techniques
are present but techniques of face-to-face most effectively demonstrate communication methods.
The techniques are defined well according to the better understanding of the delivered message.
Communication taking place should be transparent, honest, constant and frequent completely
through the project. Stakeholders play an active and vital role in making efforts for better
communication. The table provided below demonstrate several methods used at week celebrations
of NAIDOC.
For the method of collecting entire information from stakeholders and gathering it, PULL
techniques are used.
For the method of delivering certain knowledge to staff, students and different stakeholders of a
particular project, PUSH techniques are used.
Communication method PULL or PUSH Justification
Voicemails of teams PULL It is a useful method for gathering ideas
according to the perception of an individual.
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It includes idea sharing by staff and students
on the activities and events taking place in
celebration week of NAIDOC.
Blog of Project PUSH It is also an effective method used for
information gathering from the stakeholder.
Every student and staff can share its idea for
the occurring activities and events which are
taking place at NAIDOC celebration week.
Individual meeting PUSH It delivers details regarding the project to
stakeholders, staff and students. The details
comprise of a number of events, theme,
event duration, estimation of budget etc.
Webinar PULL It is an effective technique as it provides
knowledge of project and discusses the right
methods for project accomplishment.
(Welch and Jackson, 2007)
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3 REQUIREMENTS MANAGEMENT
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located
Traditional landowners which belong to the main campus of CQU university and celebration week
of NAIDOC is also carried out in the main campus. The landowners are represented as primary
stakeholders that are generally university people only. A lot of requirements are made for
celebration week for the occurrence of events and activities. A Clear discussion must be done
regarding requirements of the land of the university among different stakeholders that are managers
of project and NAIDOC committee. They are even documents just like a legal agreement.
Occurring events require proper arrangements regarding accommodation in campus area only. The
fulfilment of these requirements entirely depends on funding provided by sponsors of the event. At
the time of celebration week, both staff and students used to stay in campus so as to manage
activities and events according to several effective techniques. This even includes numerous
practices which decrease the risk occurring in events at the time of implementation of projects.
3.1.2 Opening statement style
Aboriginal and Torres Strait Islander community decides and develops several protocols and culture
that defines two different opening statements that are 'Acknowledgement of Country' and 'Welcome
to Country'. These particular statements are provided to specify contribution towards indigenous
Australian community and national locality. The selected theme 'Because of her we can' describes
the specific role which she plays continuously for the activeness of the community.
'Acknowledgement of Country' is used specifically by different executives that emphasize people's
contribution towards the country.
3.1.3 Requirements gathering for each event
Methods for gathering and collecting of requirements for every event are performed in perspective
of two introduced methods which are defined below:
 Survey: depending upon past occurred events surveys are performed which are examined
that enables to gather the all requirements needed for the event occurrence.
 Interview: This method includes numerous sessions of the interview that are organised to
gather the reviews of various stakeholders who possess an past experience of celebration
week of NAIDOC. By examining previous occurred activities and event's one receives an
idea regarding the requirements of the proposed project. It provides knowledge gaining
regarding its protocols and culture. Even the NAIDOC committee members can enrol
themselves for a session of the interview so to better explain regarding requirements.
3.1.4 Requirements traceability
Requirement traceability is a type of matrix in form of a grid that is developed for requirement
linking of projects. The requirement should be in such a form that it satisfies project demands. They
are implemented in such a way so that business value can be extracted depending on terms that are
relevant to objectives of the project. All project related requirements throughout the lifecycle of the
project can be easily traced using requirement matrix along with approval. The document must be
presented in the form of the provided structure defined below.
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3.1.5 Requirements prioritization process
The requirements prioritization is set using the technique of MoSCoW. This enables gaining a
certain growth against several competitors. This will prioritize requirements depending on several
terms defined below:
 Could: It determines the requirements whose uses are preferred in several cases.
 Must: It determines the requirements that are mandatory.
 Won’t: It determines the requirements needed in future.
 Should: It determines the requirements having high priority.
S. NO. Requirements Could (C) Must(M) Won’t (W) Should (S)
1 The practice of week
celebration must be performed
at least once before the start.
✓
2 During several discussions,
various reviews need to be
collected.
✓
3 NAIDOC committee and CQU
University together work for
land areas.
✓
4 Basic facility and convenience
needs to be provided to staffs
and students along with people
of Aboriginal and Torres Strait
Islander
✓
5 With respect to NAIDOC
committee requirements need
to be gathered.
✓
(Akbar, Haris and Naeem, 2008)
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4 SCOPE
The scope of project is considered as needs for requirements for project accomplishment. The main
deliverables are demonstrated in provided WBS (work breakdown structure) described below.
Assumptions for week celebration of NAIDOC of project
 University provides all main resources like chairs and tables.
 Land usage is not included in the project budget.
 University provides all facilities of resources like pens, notepads etc.
Constraints for week celebration of NAIDOC of project
 Limited area
 Staff and Students
 Limited resources
4.1 WORK BREAKDOWN STRUCTURE
4.2 WBS DICTIONARY
The entire project is distributed among several stages or sets with provided duration. WBS
dictionary will thoroughly explain these sets or stages.
<Preparation of Area>
WBS ID 1.1.1.
Description of work The work is defined as the preparation of area which
is required for week celebration of NAIDOC
Cost Estimate $500
Start and Finish Dates 11-February-2018 to 17-February-2018
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1. CELEBRATION
WEEK OF NAIDOC
1.3 Activities and
Events
1.2. Necessity1.1 Preparation
1.1.2.
Preparation of
Schedule
1.1.1. Preparation
of Area
1.2.1.
Determining
Requirements
1.2.2. Gathering
Requirements
1.3.1. Activities
and Event
Selection
1.3.2. Activities
and Event
Implementation

< Preparation of Schedule >
WBS ID 1.1.2.
Description of work The work here is distributed among several activities
and events in the whole NAIDOC celebration.
Cost Estimate $ 500
Start and Finish Dates 18-February-2018 to 24-February-2018
< Determining Requirements >
WBS ID 1.2.1.
Description of work The work here is to determine the requirements for
several event and activities.
Cost Estimate $1000
Start and Finish Dates 25-February-2018 to 10-March-2018
< Gathering Requirements>
WBS ID 1.2.2.
Description of work The work here is to gather all collected requirements
that are associated with celebration week of
NAIDOC.
Cost Estimate $500
Start and Finish Dates 11-March-2018 to 17-March-2018
< Activities and Event Selection >
WBS ID 1.3.1.
Description of work The work here is to select several activities which
need to be implemented while week celebration of
NAIDOC. It even verifies duration and time.
Cost Estimate $1000
Start and Finish Dates 18-March-2018 to 31-March -2018
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< Activities and Event Implementation >
WBS ID 1.3.2.
Description of work The work here is to practically implement the
activities and events that are planned to be performed
and also update them with found improvements.
Cost Estimate $1500
Start and Finish Dates 1-April-2018 to 21-April-2018
(Cho and Gibson, 2001)
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5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
The celebration week of NAIDOC develops a project which plans several activities and events in it.
This project is distributed in following stages so as to better implement it in CQU University.
<Preparation of Area>
Activity Description of work Start Date End Date Dura
tion
(days
)
1 Chose an area in main campus of CQU
University
11-February-
2018
12-February-
2018
2
2 NAIDOC committee will verify the
area
13-February-
2018
14-February-
2018
2
3 Verification by Legal approval
regarding the event organised
15-February-
2018
17-February-
2018
3
< Preparation of Schedule >
Activity Description of work Start Date End Date Dura
tion
(days
)
1 Activities and events are scheduled in
the week specified.
18-February-
2018
19-February-
2018
2
2 Verification with the NAIDOC
committee
20- February
-2018
21- February -
2018
2
3 Legal approval of the schedule of
event organisation
22- February
-2018
24- February -
2018
3
< Determining Requirements>
Activity Description of work Start Date End Date Dura
tion
(days
)
1 Requirements are determined 25- February
-2018
27- February -
2018
3
2 NAIDOC committee based validation
takes place along with adding budget
28- February
-2018
2-March-2018 3
3 Stakeholders approval 3-March-
2018
10-March-
2018
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< Gathering Requirements>
Activity Description of work Start Date End Date Duratio
n
(days)
1 Gather all collected requirements 11-March-
2018
11-March-
2018
1
2 Activities management 12-March- 14- March- 3
13

2018 2018
3 Stakeholders approval 15- March-
2018
17-March -
2018
3
< Activities and Event Selection >
Activity Description of work Start Date End
Date
Duration
(days)
1 Activities and Event selection occurring
while week celebration of NAIDOC.
18-March-
2018
20-
March-
2018
3
2 Activities and Event are scheduled
deciding the duration.
21-March-
2018
24-
March-
2018
4
3 Stakeholders approve these activities and
events
25-March-
2018
31-
March-
2018
7
< Activities and Event Implementation >
Activity Description of work Start Date End Date Duratio
n
(days)
1 Practising of activities and events 1-April-
2018
4-April-
2018
4
2 Practises done are reviewed and area of
improvement are considered
5-April-
2018
8- April-
2018
4
3 Improvements are implemented 9- April-
2018
21- April-
2018
13
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6 COST BASELINE (4 MARKS)
Cost baseline defines complete require funding regarding the project. It even includes some extra
funds that were initially required. They are created against several activities scheduled and consider
different packages of work from both NAIDOC committee and CQU University. The details
regarding the development of project are gathered and then discussed while helps in estimating the
cost of a project. The table represented below describes the required funds per week where red
coloured part determines extra funding in more requirements case. The red coloured block
determines the reserve management that are necessary for cost baseline.
WBS
id
Activity name 1 2 3 4 5 6 7 8 9 10
1.1.1. Preparation of
Area
$500
1.1.2. Preparation of
Schedule
$50
0
1.2.1. Determining
Requirements
$300 $200
1.2.2. Gathering
Requirements
$10 $10 $50
0
1.3.1. Activities and
Event Selection
$700 $300
1.3.2. Activities and
Event
Implementatio
n
$10 $10 $10
0
$500 $900
Total weekly
cost
$500 $50
0
$500 $500 $50
0
$500 $500 $50
0
$500 $500
Cumulative
cost
$510 $50
0
$310 $210 $50
0
$710 $300 $10
0
$500 $900
(Sokhansanj and Turhollow, 2002)
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7 RISKS
Every project is associated with several risks that need to be analysed which includes examination
of scope, stakeholders, stages and steps of project, duration, time and users for of NAIDOC
celebration week.
Risk Register
Name Description Likeliho
od
Impact Response
type
Mitigation strategy
Threat 1. Project
interruptions
Average The
celebration of
NIADOC gets
postpone or
interrupted
because of bad
management
of activities
and events
More the
time taken
more will be
the price
 Decided duration
requires regular
follow up.
 Using consecutive
stages task
durations are
managed in case
of delays.
2. Budget flooded Large Leads
financially to a
loss for CQU
and committee
of NAIDOC
Price  Accurate planning
and management.
 Enhancing
managers skills.
Threat 1. Chosen
incorrect
requirement
Small Selecting
avoidable
requirements
will raise the
project price
and flood the
decided
budget.
Price and
time taken
 Requirements
must be chosen
depending upon
the demands
keeping the
budget in view.
 The sound
discussion must
be performed
regarding the
selection of
requirement.
2. Meetings
delinquency
Small Wrong
information
gathered
related to
factors like
cost, duration
and scope.
Price and
time took
 Meeting held are
documented and
recorded properly.
 Complete
stakeholder
involvement.
Opport
unity
1.Gaining
knowledge
regarding
protocols and
culture of the
community of
Aboriginal and
Torres Strait
Islander
Large Enhances the
learning’s of
students as
well as
university staff
on basis of
indigenous
community
Knowledge
and
excellence
(Zhi,1995)
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8 TOLERANCES
Tolerances are additional limits which receive complete project support for better accomplishment.
The project limitations comprise of several applied budget and time-based limits which are defined
below.
Tolerance Specific Tolerance allowed
Tolerance specified for the time 2 to 3 days
Tolerance specified for cost $1200- $1400
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9 LESSONS
Previous lessons learned Proposed activity to address
(in the current project)
Work package which
activity will be added
Lesson
Several stages are described in
which the task is decomposed.
Numerous lessons are gained
and learned by continuously
practising in activities along
with events. To determine
several errors that can occur
while celebration week of
NAIDOC these events and
activities are practised on a
regular basis. It even generated
space for improvement at every
single stage.
Practising these events and
activity provides lessons
regarding ‘Activity as well as
event implementation of
events’. This event is occurred
before week celebration of
NAIDOC so to gather an idea
regarding the implementation
of activities as well as events in
CQU main campus effectively.
The work-based package is
added to stages of a project
that are organised before
NAIDOC discussion so
major errors and issues get
detected regarding team or
group of project and
NAIDOC committee.
Project Submission Approval
The undersigned acknowledge that they have reviewed the NAIDOC project Assessment Task 2
and agree with the information presented in this document.
Signature: Date:
Print Name:
Title:
Organisation:
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project management, 13(4), pp.231-237, viewed 4 May 2018,
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