NAIDOC Week Celebration Project Plan - CQUniversity

This project plan outlines the comprehensive strategy for organizing the NAIDOC Week celebrations at CQUniversity. The event aims to raise awareness and understanding of the Aboriginal and Torres Strait Islander community, fostering inclusivity and cultural appreciation. The plan encompasses detailed stakeholder analysis, requirement management, a comprehensive work breakdown structure, a detailed schedule, cost baseline, risk assessment, and tolerance levels. It also includes a section on lessons learned from previous events and proposed activities to address them. The project is designed to be executed within a defined scope, budget, and timeline, ensuring a successful and impactful celebration.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
HARSIMRAN JEET SINGH 12050140
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
NAIDOC (and celebrate National Aborigines and Islanders Day Observance Committee) Week
Celebrations are going to organise at the CQUniversity campus during the week of 8 July to 15
July this year. This celebration is done in perspective to enhance the awareness of Aboriginal and
Torres Strait Islander community. During this event, several opportunities were created for the
staff and students of the CQU so that they can actively participate in it. The theme of the
NAIDOC Week Celebration is ‘Because of her we can’. This theme is specified in order to
celebrate the role that she played and will continue to play for an active and significant role in the
community, local, state and national level of work. School of Engineering and Technology (SET)
Indigenisation Committee proposed the project of hosting the week of NAIDOC. With this
project, students and staff are able to engage and collaborate with the Aboriginal and Torres Strait
Islander people in the events. Also, the students and staff get awareness about their culture and
protocols of the community.
1.2 JUSTIFICATION
Project output is the expected output of the project that been developed for the NAIDOC week
celebration. This project is going to manage all the events and activities under appropriate cost
and time limitations so that it will provide growth to both university and the managers of
NAIDOC committee. In addition to this, there will be advantages of gaining an understanding
about the people of the Aboriginal and Torres Strait Islander. Despite of this, outcomes and
benefits can be evaluated only after the project has been executed.
Output Outcome Benefits
 Students and staff get
opportunities during
events at NAIDOC
week celebration
 Easy completion of
different events of
NAIDOC week at the
main campus of the
CQU
 Students and staff are
able to get awareness
and understanding of
the culture and
protocols of Aboriginal
and Torres Strait
Islander people
 School of Engineering
and Technology (SET)
Indigenisation
Committee completes
the academic project
work in addition to
NAIDOC week
celebration
 Staff and student starts
collaborating with the
Aboriginal and Torres
Strait Islander people
and gathers
knowledge about their
cultures
 Advantage of
improving project
quality and interest
among students
 It saves time by
implementing together
both week celebration
and project schedule
 It saves cost of
volunteers that would
be required for week
celebrations
 Students and staff got
engage towards the
indigenous Australian
 Beyond academic
knowledge student and
staffs are getting
 Enhance the
knowledge of the staff
and students
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perspective and culture knowledge about the
culture of the local
community
 Project management of
different events of
NAIDOC week
celebration
 The events organised
at the main campus for
the NAIDOC week
celebration going to
properly implement
 Students got real
practice in project
management as they
will actively participate
in the events
3

2 STAKEHOLDERS
2.1Key Stakeholder List
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 Students and
staff
Supplier,
user
Level of interest- high
 Responsibility to
conduct properly all
the events and
activities of NAIDOC
week celebration
 Actively participate in
the understanding of
the culture of
Aboriginal and Torres
Strait Islander
Level of influence- high
 Gain knowledge about
Aboriginal and Torres
Strait Islander
community
 Understand the culture
and protocols of the
Aboriginal and Torres
Strait Islander
community
2 CQUniversity Sponsor Level of interest- high
 Responsibility to
provide resources for
supporting the
conduction of
NAIDOC week
celebration
 Provide an area to
conduct the NAIDOC
week celebration
Level of influence- high
 Help in enhancing the
knowledge and
understanding
regarding the
indigenous Australian
community of
Aboriginal and Torres
Strait Islander
3 Aboriginal and
Torres Strait
Islander people
User Level of interest-
moderate
 Engage in list of
activities to provide
information and data
related to their own
culture and protocols
 Actively participate in
celebration to make
the week more
productive in a
knowledgeable
manner
Level of influence-
moderate
 Provide more data
related to own
community
 Helps the students in
collaborate work with
them
4 NAIDOC
committee
members
Supplier Level of interest- high
 Responsible for
deciding events and
activities for NAIDOC
week celebrations
 Support the staff and
students in
conducting the events
and activities
Level of influence-
moderate
 Growth of NAIDOC
committee
 Helps in preserving the
culture of indigenous
Australian community
Aboriginal and Torres
Strait Islander
4

5 SET committee Sponsor Level of interest- high
 Conduct academic
project work with
respect to the
NAIDOC week
celebration
 Make the staff and
student to engage in
week celebration
Level of influence- high
 Evaluate student’s
skills, knowledge and
capability of teamwork
in addition to active
participation ability
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Project Team Supplier Level of interest- high
 Responsibility to
conduct a project
using a specific
methodology
 Responsibility for
managing all events
and activities on time
and within a specified
budget
Level of influence- high
 SET committee
evaluate the teamwork
for the academic report
 Successful completion
of NAIDOC week
celebration
Power interest curve:
5

B- Students and staff
H- CQUniversity
C- Aboriginal and Torres Strait Islander people
G- NAIDOC committee members
D- SET committee
A- Project Team
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
Terms related to the Stakeholder Assessment Matrix includes the explanation given below:
1. Unaware: stakeholders related to this category don’t have knowledge about the impact of the
project
2. Resistant: Any change in the NAIDOC Week Celebrations can be resisted due to some
stakeholders and this term is related to the stakeholders.
3. Neutral: This belongs to those stakeholders who don’t support or resist any change but have
knowledge about the impact of the project
4. Supportive: The stakeholders associated with this term are active towards the impact of the
project and give their support to accomplish it in every possible way
5. Leading: Stakeholders who actively participate in the project deliverables and aware of the
impact of the project.
Notations used in the matrix below include:
CE: Current Engagement
DE: Desired Engagement
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Students and
staff
CE DE
2. CQUniversity CE DE
3. Aboriginal
and Torres
Strait Islander
people
CE DE
4. NAIDOC
committee
members
CE DE
5. SET
committee
CE DE
6. Project Team CE DE
2.3 Stakeholder Communication (1 mark)
Communication between various stakeholders always needs a specific medium that will help
university and NAIDOC committee. The best-used technique is the use of a combination of push
and pulls communication methods. There involve various methods of communication but face-to-
face is exhibited the most effective communication technique. The best of techniques depends upon
the understanding of the message delivered. The communication must be honest, transparent,
frequent and should be constant through the entire project. All the stakeholders need to provide their
active role in the communication efforts. Below given tables illustrates some of the methods that
can be used at the NAIDOC week celebrations.
PUSH techniques are used in favour of providing specific knowledge to the students, staff and other
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stakeholders of the project.
PULL techniques are used in context to gather or collect the information from the stakeholders
(Parkeravery, 2018).
Communication method PULL or PUSH Justification
One-to-one meeting PUSH This is done to provide details of the project
to the staff, students and other
stakeholders. The details include the theme,
number of events, duration of the events,
duration and budget estimation and so on.
Webinar PULL This is an effective method as it will help in
getting knowledge regarding the project and
discussing what will be correct steps to
accomplishing the project.
Project Blog PUSH This is effective for the collecting
information or ideas from individual
stakeholder. Every staff and students can
share their idea with respect to the events
and activities that are going to happen at
NAIDOC week celebrations
Group voicemails PULL This is another effective technique for the
collecting ideas in terms of individual
perspective. Sharing of ideas with respect
to the events and activities are done by the
staff and students for NAIDOC week
celebrations
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3 REQUIREMENTS MANAGEMENT
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
Traditional owners of the land belong to the CQ University of the main campus and the NAIDOC
week celebrations are to be done on the main campus. The owners of the land can be considered as
the primary stakeholder but it comes under the university itself. Week celebrations require various
requirements of making the events and activities to occur. There should be proper discussion
regarding the land requirement of the university among the various stakeholders such as NAIDOC
committee and project managers. This should be documented in terms of the legal agreements. The
events also require the arrangements for accommodation under the campus area only. The
requirements fulfilment also depends upon funding provided by the sponsors. During the
celebration week, students and staff can also stay within the campus to develop an effective
technique to carry out the events and activities. This also involves practising such events so that less
possible risk can occur during the project implementation.
3.1.2 Opening statement style
‘Welcome to Country’ and ‘Acknowledgement of Country’ are the two opening statements that
would involve in the culture and protocols decided by the Aboriginal and Torres Strait Islander
community. These statements are used for the specifying the contribution to the national locality
and indigenous Australian community. The theme was selected is ‘Because of her we can’ and it
specifies the role that she played and will continue to play for active community.
‘Acknowledgement of Country’ is specific to be used by the executives and it symbolizes the people
and contribution towards and for the country (Korff, 2017).
3.1.3 Requirements gathering for each event
Method of requirement gathering for each event should be done in context of two methods and they
are:
1. Survey: Survey can be done on the past events and examining them would help to gather the
requirements that are needed for the current event.
2. Interview: In the interview method, various interviews sessions can be organised to collect
review from different stakeholders who have experience from the past NAIDOC week celebrations.
The evaluation of previous events and activities will help to get the idea regarding the project
requirements. This will help in getting the knowledge in an approximate manner (Business
Queensland, 2016). In addition to it, members of the NAIDOC committee can also be involved in
the interview sessions to explain more about the requirements.
3.1.4 Requirements traceability
This matrix of requirement traceability is a type of grid which is developed to link the requirements
of the project. The requirements should be involved such that it will satisfy the demands of the
project. Its implementation is done in order to extract the business value of each term relevant to the
project objectives. All the requirements needed for project throughout the project lifecycle can be
traced with the help of this matrix in additional to their approval also (Project-Management, 2017).
The document should be in the form of structure given below:
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Requirement
ID
Associated
ID
Description Objective WBS
deliverable
Priority Test cases
3.1.5 Requirements prioritization process
MoSCoW technique will be used for setting prioritization of the requirements. This will help in
gaining growth against the competitors. It helps in prioritizing the requirements in terms of
following terms:
1. MUST: It is related to the mandatory requirement
2. SHOULD: It is related to requirement whose priority is high
3. COULD: it is related to the requirement which is preferred to use in some cases
4. Won’t: This is related to the requirement which may be required in the future (Lessing, 2014)
S. NO. Requirements Must(M) Should (S) Could (C) Won’t (W)
1 Collection of requirements
should be in context to
NAIDOC committee
✓
2 Basic convenience and facility
must be provided to the
students, staffs and Aboriginal
and Torres Strait Islander
✓
3 Proper reviews should be
collected during discussions ✓
4 For area, CQ University and
NAIDOC committee work
together
✓
5 Practice of the celebration
week must be done at least
once prior to the start
✓
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4 SCOPE
Scope is defined as the requirements needed for the accomplishment of the project (Rose, 2013).
The major deliverables are stated in the work breakdown structure below.
Assumptions of the project NAIDOC week celebration
 Most of the resources such tables chairs are provided by the university ‘
 Use of land does not include in budget of the project
 Use of resources such as notepad, pens and other regular facility is provided by university
Constraints of the project NAIDOC week celebration
 Limited resources
 Students and staff
 Limited area
 Limited resources
4.1 WORK BREAKDOWN STRUCTURE
4.2 WBS DICTIONARY
The project has been divided into the given set of stages, sets and duration. This dictionary will
provide the given set of explanation.
< Area Planning>
WBS ID 1.1.1.
Description of work This task is related to the planning of area required for the
NAIDOC week celebration
Cost Estimate $700
Start and Finish Dates 19-February to 25-February-2018
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1. NAIDOC WEEK
CELEBRATION
1.3 Events and
activities
1.2. Requirement1.1 Planning
1.1.2. Schedule
Planning1.1.1. Area
Planning
1.2.1. Selection
of requirement
1.2.2. Collection
of requirement
1.3.1. Selection
of Events and
activities
1.3.2.
Implementation
of events and
activities

< Schedule Planning>
WBS ID 1.1.2.
Description of work This Task is under the division of the duration of NAIDOC
week under decided events and activities
Cost Estimate $ 1400
Start and Finish Dates 26-February-2018 to 11-March-2018
< Selection of requirement >
WBS ID 1.2.1.
Description of work Under this task, the requirements are selected for the
events and activities
Cost Estimate $1400
Start and Finish Dates 12-March-2018 to 25-March-2018
< Collection of requirement >
WBS ID 1.2.2.
Description of work $1400
Cost Estimate This task involves the collection and gathering of all the
required associated with the project NAIDOC Week
Celebration
Start and Finish Dates 26-March-2018 to 8-April-2018
< Selection of Events and activities >
WBS ID 1.3.1.
Description of work This task involves the final selection of activities that are
going to implement during the NAIDOC week along with
verification of time and duration
Cost Estimate $1400
Start and Finish Dates 9-April-2018 to 22-April-2018
11

< Implementation of events and activities >
WBS ID 1.3.2.
Description of work This task involves a generalized practice of the events and
activities which are going to be performed and then
required improvements can be updated
Cost Estimate $2100
Start and Finish Dates 23-April-2018 to 12-May-2018
12

5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
The project of the NAIDOC Week Celebration is planned for events and activities and this project is
divided into below-given stages to implement the project under CQ University.
< Area Planning>
Activity Description of work Start Date End Date Duration
(days)
1 Selection of the area in the main
campus
19-February-
2018
19-
February-
2018
1
2 Verification with the NAIDOC
committee
20-February-
2018
21-
February-
2018
2
3 Legal approval of the verification of
event organisation
22-February-
2018
25-
February-
2018
4
< Schedule Planning >
Activity Description of work Start Date End Date Duration
(days)
1 Scheduling of events and activities
(within the week specified for
celebration )
26-February-
2018
28-
February-
2018
3
2 Verification with the NAIDOC
committee
1-March-2018 4-March-
2018
4
3 Legal approval of the schedule of
event organisation
5-March-2018 11-
March-
2018
7
< Selection of requirement >
Activity Description of work Start Date End Date Duration
(days)
1 Selection of requirement 12-March-
2018
13-
March-
2018
2
2 Validation in context to NAIDOC
committee including budget
14-March-
2018
18-
March-
2018
5
3 Approval from all stakeholders 19-March-
2018
25-
March-
2018
7
< Collection of requirement >
Activity Description of work Start Date End Date Duration
(days)
1 Gathering of the selected requirement 26-March-
2018
29-
March-
2018
4
2 Managing the activities 30-March- 1-April- 3
13

2018 2018
3 Approval of the stakeholders 2-April-
2018
8-April-
2018
7
< Selection of Events and activities >
Activity Description of work Start Date End Date Duration
(days)
1 Selection of events and activities going to
happen during NAIDOC week
9-April-
2018
10-April-
2018
2
2 Scheduling the events and activities for
the duration
11-April-
2018
15-April-
2018
5
3 Approval of events and activities from
stakeholders
16-April-
2018
22-April-
2018
7
< Implementation of events and activities >
Activity Description of work Start Date End Date Duration
(days)
1 Generalized practice on scheduled events
and activities
23-April-
2018
29-April-
2018
7
2 Review of practised sets and collection of
improvement
30-April-
2018
6-May-
2018
7
3 Implementation of improvements 7-May-
2018
12-May-
2018
7
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6 COST BASELINE (4 MARKS)
The cost baseline provides the total funding required for the project. It involves the extra fund
required initially. It is developed against scheduled activities and work packages are considered
from the side of both CQU and NAIDOC committee. This cost is estimated by gathering and
discussing the project development. Below given are the funds required per week and the red part
describes the extra funding required in case of requirements. The red block represents the
management reserve which will be required with the cost baseline.
The per hour cost of working is $20 and then one-day cost is $ 100.
Weeks
WB
S id
Activity
name
1 2 3 4 5 6 7 8 9 10 11 12
1.1.
1.
Area
Planning
$70
0
1.1.
2.
Schedule
Planning
$70
0
$70
0
$10
0
1.2.
1.
Selection of
requirement
$10
0
$70
0
$70
0
1.2.
2.
Collection
of
requirement
$70
0
$70
0
$10
0
1.3.
1.
Selection of
Events and
activities
$10
0
$10
0
$70
0
$70
0
1.3.
2.
Implementa
tion of
events and
activities
$10
0
$10
0
$10
0
$70
0
$70
0
$70
0
Total
weekly cost
$70
0
$70
0
$70
0
$70
0
$70
0
$70
0
$70
0
$70
0
$70
0
$70
0
$70
0
$70
0
Cumulative
cost
$70
0
$90
0
$80
0
$80
0
$80
0
$70
0
$80
0
$90
0
$70
0
$70
0
$70
0
$70
0
15

7 RISKS
Analysis of the risk associated with the project involves the evaluation of the project stages, time,
scope, duration, stakeholders and users of the NAIDOC week celebration.
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Threat 1. Project delay Average NAIDOC week
celebration can be
delayed and
events got
mismanaged
Increase in
duration
will
increase
the cost
 Proper follow up of
specified duration
 If any task delayed then
the duration should be
managed in consecutive
stages
2. Budget overrun High Provides financial
loss to both CQU
and NAIDOC
committee
Cost  Proper management and
proper planning
 Improvement in skills of
manager
Threat 1. wrong selection of
requirement
Low Unnecessary
requirement
selection can
increase the final
cost of the project
and will lead to
budget overrun
Cost and
duration
 Requirements should be
selected in context of
demand under specified
budget
 Long discussion should
be followed for
requirement selection
2. misconduct of the
meetings
Low False collection of
information and it
can be related to
any factor. It may
be scope, cost, or
duration
Cost and
duration
 Proper documentation of
the meetings
 Proper involvement of
each stakeholder
Opportuni
ty
1. Develop
knowledge about the
culture and learning
of the Aboriginal and
Torres Strait Islander
community
High Help in improving
the skills and
learning of
students and staff
regarding the
indigenous
community
Learning
and quality
8 TOLERANCES
Tolerance values are the extra limits that the project will support to accomplish in a different
manner. The limits for the time and budget that has been discussed and will be under the limitation
of the project are presented here.
Tolerance Specific Tolerance allowed
Tolerance specified for time 1 to 2 days
Tolerance specified for cost $1000- $1200
16

9 LESSONS
Previous lessons learned Proposed activity to address
(in current project)
Work package which
activity will be added
Lesson
The task has been divided into
some of the stages. Learning of
the lessons is accomplished with
the help of practising the events
and activities. These activities
and events are practised at the
specified time so that error
regarding the project of
NAIDOC Week Celebration. It
also involves improvement in
any of the stages required.
The proposed activity for the
lesson learning is the
‘Implementation of events and
activities’ and have the WBS
ID as 1.3.2. This activity is
scheduled prior to the
NAIDOC Week which will
help in getting an idea about
the activities that going to
implement at the main campus
of the CQU
The work package that will
be added to the project
stages will be schedule
discussion prior to the
NAIDOC so that any major
issue can be discussed with
the NAIDOC committee
and the project team.
Project Submission Approval
The undersigned acknowledge that they have reviewed the NAIDOC project Assessment
Task 2 and agree with the information presented in this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]
17

REFERENCES
 Business Queensland 2016, Surveys, focus groups and interviews, viewed 2 May 2018,
https://www.business.qld.gov.au/starting-business/planning/market-customer-research/
researching-customers/surveys-focus-groups
 Korff, J 2017, Welcome to Country & Acknowledgement of Country, viewed 2 May 2018,
https://www.creativespirits.info/aboriginalculture/spirituality/welcome-to-country-
acknowledgement-of-country
 Lessing, E 2014, MoSCoW Analysis, viewed 2 May 2018, http://business-analysis-
excellence.com/moscow-analysis/
 Parkeravery 2018, Change Management Communication, viewed 2 May 2018,
http://www.parkeravery.com/pov_Change_Management_Communication.html
 Project-management 2017, Requirements Traceability Matrix, viewed 2 May 2018,
https://project-management.com/requirements-traceability-matrix-rtm/
 Rose, K 2013, ‘A Guide to the Project Management Body of Knowledge (PMBOK® Guide)-
Fifth Edition’, Project Management Journal, 44(3), http://dx.doi.org/10.1002/pmj.21345
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