Managing a Successful Business Project

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Unit 6: Managing a Successful Business Project
Managing a Successful Business Project

Table of Contents
Introduction................................................................................................................................3
LO1 .............................................................................................................................................4
P1 Project Aim and Objectives...............................................................................................4
P2 Project Management Plan.................................................................................................5
P3 Producing a work breakdown structure and a Gantt chart..............................................8
LO2............................................................................................................................................10
P4 Carrying out small-scale research by applying qualitative and quantitative research
method.................................................................................................................................10
LO3............................................................................................................................................14
P5 Data Analysis...................................................................................................................14
P6 Communicating appropriate recommendations ............................................................20
LO4............................................................................................................................................23
P7 Reflecting on the value of researching and own learning and performance in this
research................................................................................................................................23
Conclusion................................................................................................................................25
References................................................................................................................................26
APPENDIX I...............................................................................................................................28
APPENDIX II
..................................................................................................................................................34

Introduction
One of the important tasks within organizations is the management of a successful business
project. A business project usually has a significant amount of resources and a big impact on
the company's operation. The work in this project is focused on Greggs Plc. in order to
understand the ramifications of equality and diversity, leadership, operations and marketing
The business plan is conducted using various tools and technologies for analysis, together
with the accompanying research methodology, to achieve the desired results.

LO1
P1 Project Aim and Objectives
Project management is one of the important tasks of a project. The company's role and
progress depend on proper and effective business project management (Aston, 2019). The
research will be based on Greggs Plc. Greggs Plc in the United Kingdom's largest bakery
chain. It specializes in tasty foods like bakes, rollers and sandwiches as well as sweet things
such as bacon or coffee. It is based near Newcastle on Tyne in North Tyneside. Greggs sells
healthy, fresh food that consumers can trust at reasonable prices. The dream is to be a
customer choice for ongoing food with more than 1,850 shops nationwide and serving
millions of customers every week.
Topic
"Gender divide in leadership and the response of companies to maintain equality and
diversity in the workplace."
Equality and Diversity
Equality concerns with equal treatment and equal rights for all residents. Equality means
ensuring that individuals and groups of people are not treated differently or less favorably,
depending on their individual rights, including race, sex, disability, religion or belief, sexual
orientation and age. (The University of Edinburgh, 2019). And the variation between people
and groups of people is taken into account in diversity. Acceptance and reverence are part
of the concept of diversity. It means that everyone is special besides having individual
differences. The dimensions can cover race, ethnicity, gender, gender orientation, socio-
economic status, age, physical abilities, religious convictions, political convictions or other
ideology (Petty and Petty, 2019).
Project Aim
The aim of the research project is to identify the possible impacts of the gender divide in
leadership within a business organization using an example of a business organization.

As an example, women leaders can be founded in a small number in the business world and
the man are occupying almost all the roles in every sector such as education, medicine and
military. This is world problem and I considered that studying the possible impact of the
gender in leadership I can show the emportance of diversity in workplace.
Project Objectives
Business project’s success mostly depends on determining the objectives that are essential
in reaching the goals of the project. The objectives of the research are mentioned below:
 To present the effectiveness of equality and diversity in the workplace in order to
increase organisations productivity.
 To investigate the ways Greggs Plc manage equality and diversity in the workplace to
satiate their employees.
 To analyze the negative effects of not ensuring equality and diversity in business
organization
 To evaluate the need for gender divide in leadership in order to promote equality
and diversity in the workplace.
 To recommend the ways Greggs Plc can response to maintain equality and diversity
in the workplace.
P2 Project Management Plan
A project management plan is the culmination of a project manager's meticulous planning.
According to the Institute for Project Management, It is "standardized documentation that is
approved and used to support all project execution and project management processes".
The project management plan is critical because it guarantees the outcomes, and provides
real value against the potential of the business. It ensures an adequate execution plan on
strategic objectives and also brings task management and guidance. Through it, quality
control and risk assessment can be possible (Aston, 2019).
Project Management Plan
Cost Cost is the total need of the capital to make the project a success. Cost
is needed from the initiation of the project to closing the project.
Managing the cost of the project is very crucial as without effective

cost management biases can arise in the project. Cost allocation in a
project is essential to maintain the workflow of the overall process.
From the perspective of research, researcher has to undergo from the
various activities like collection of information, analysis of data,
determination of results and recommendation of measures. The total
cost incurred to effectively complete research will be £ 150.
For this project, the project manager has to ensure a budget to
conduct the project effectively. The cost of this project can include
employee remuneration, equipment cost, data collection and
analyzation cost and so on. The cost is determined according to the
needs and the requirements of the project. The following is the cost
allocation of the project:
Table 1 Cost Allocation
Description Budget (£)
Hardware cost 50
Software cost 60
Additional materials cost 40
Data collection and analysis expense 50
Information disseminating expense 60
Travel expense 40
Total 300
Scope The project scope includes all the activities that must be conducted to
make the project a success. This project covers the key aspects of
organizational equality and diversity. Scopes of this project includes
planning a successful project plan that contains achievable aim and
objectives. Besides, activities such as a work breakdown structure, a

Gantt chart also are part of the project scopes. As equality and
diversity in the workplace are the most debated issue so the scope of
this project is in a big area.
The scope of current research is wide as this help in determination of
the impact of gender divide leadership over organizational
performance along with different personnel's. The wide nature of
scope of this research not only help to determine the impact but also
contributes in identification of possible preventive measures too.
Time Project time management will be a key step forward. Therefore, time is
an important step for business in each chapter. It makes it effective
and productive to achieve the goals. A 10-week duration and strict
adherence to the time limit will be given for the project. The project
will start on 4th January and will finish on 14th March 2020.
From research perspective the time required will be 2 weeks. The
different activities which are going to be perform in this period of time
includes collection of data, data analysis and interpretation of results.
Quality Quality assurance is one of the main factors in certain processes for
each company. The objective of this project is to achieve a good quality
of research. The research will be conducted maintaining proper legal
barriers, and standards. The goal of the research is to create a clear
understanding of workplace equality and diversity. Studies can also
analyze the relationship between organizational culture and workforce
optimisation.
From the perspective of research, statistical tools will be used to carry
on the research activities along with determining results that are able
to provide authentic and reliable data. This improves the quality of
decision making in last to provide effective re-commendatory
measures.
Communicatio
n
Communication will play a vital role in handling the research. The
survey questionnaire will be sent to the participants through E-mail as
it is the safest and quickest way. If there are any difficulties, the
participants will be contacted directly and will be provided with the
questionnaire firsthand. The outcome of the research will be illustrated
as a report form and the valid and required information will be
provided maintaining a standard structure.
For research perspective, communications tools will be use includes e-
mail, texts, cell phones etc. These will help each to made connection
and complete all exercises properly on time.
Risks In order to implement a successful business strategy, the risks within
the venture must be assessed. There are certain risks associated with
the execution of this project within the timeframe. Some external
factors, including policy and resource management, are also relevant.

Completing the project within the budget and within the required time
frame are the main risks. In this project, the project manager also can
face communication risks through misconceptions. So, to avoid these
kinds of risks the project manager should ensure appropriate risk
management to avoid the possible risks. To avoid communication risks,
the project can use the hybrid communication process and face to face
communication processes also can be used.
The different number of risks associated with the exercise of research
includes lack of knowledge, non-supportive behavior of respondents,
ineffective application of tools, wrong interpretation of data etc. The
negative impact of risks will be ascertained in the form of
inappropriate results.
Resources Both human resource and material resources will be needed to
complete the project. Four researchers will be needed to successfully
complete the research. Resources like laptop, pen, paper, chair and
table are also required. For this research, the financial resource is set
at £1000.
The different amount of resources required for carrying research
activities properly includes researchers, communication tools, funds
etc. All these have their own distinctive role within an organization.
These allows in effective performance of activities along with
attainment of predetermined objectives.
P3 Producing a work breakdown structure and a Gantt chart.
Work Breakdown Structure
It is necessary to maintain their work sequence in an organizational structure for the unique
fragments of time. Project completion in a sequence is efficient in small segments. It is also
effective for the company to assign resources and budget for each action at a time. The
employees can preserve information with a work breakdown structure. The work
breakdown structure is given below:
WORK BREAKDOWN STRUCTURE

Level 1 Level 2 Level 3
1 Widget
Management
System
1.1 Pre-evaluation
of the project
1.1.1 Planning
1.1.2 Determination of requirements
1.1.3 Allocation of cost and resources
1.2 Research
methodology
1.2.1 Analysis of qualitative & quantitative
methodologies
1.2.2 Determining sampling method
1.2.3 Determining research methodology
1.3 Collection of
data
1.3.1 Use of survey method
1.3.2 Collection of information
1.4 Data analysis 1.4.1 Use of statistical tools
1.4.2 Interpretation of data
1.5 Feedback and
recommendation
1.5.1 Concluding results from data
1.5.2 Recommendation to overcome
1.6 Improvement
and finalization
1.6.1 Implementation of recommendation measures
1.6.2 Controlling over activities
Gantt Chart
Gantt diagram is a bar diagram showing a project plan. The diagram lists the functions
performed at the time intervals of the vertical and horizontal axes (Gantt.com, 2019). Before

the project starts, the purpose and goals must be evaluated together with the formulation
of research problems. It is an important task to identify the best methods for research. After
that, the primary and secondary data is collected, and all findings are finalized as not
necessary. The study of the data gathered must be carried out using various tools and time
spent in the field for effective cooperation is expended. Following the completion of the
input, the changes are made. The final phase of the updated report will be discussed.
Tasks Jan 4-
Jan 11
Jan 12-
Jan 18
Jan 19-
Jan 25
Jan 26-
Feb 1
Feb 2
Feb 8
Feb 9-
Feb 15
Feb 16-
Feb 22
Feb 23-
Feb 29
Mar 1-
Mar 7
Mar 8-
Mar 14
Pre-evaluation
of the project
Research
methodology
Collection of
data
Data analysis
Feedback and
recommendation
Improvement
and finalization
Report
submission

LO2
P4 Carrying out small-scale research by applying qualitative and
quantitative research method
Research means systematic research and study of sources or resources or items in order to
identify the truth or draw conclusions. In reality, it is all about finding the truth using
scientific methods through experiment or analysis.
Primary Research
The research that is conducted directly by the researcher is mainly defined as primary
research. This kind of research is related to the collection of raw data and assessing the
perception of the people regarding the current situation (Lab, 2019). In this particular
project, primary research is essential as the data collected needs to be accurate and relative.
Secondary Research
Secondary research involves a review, a summary of existing research and/or synthesis. In
comparison to secondary research, primary research requires data collection while
secondary research utilizes primary sources of research as a source of information for the
study. For this research project, only the relevant data will be collected from trusted
secondary sources like a journal, books, and business report.
Research data
The purpose of conducting a research is to collect relevant data and through it reaching the
desired conclusion. The research data can be either quantitative or qualitative. The
quantitative data are the numerical data that are essential to compare different situations
based on the graphical illustration. On the contrary, qualitative data is related to
understanding perspectives, opinions and other non-measurable data from the participants.
Quantitative Research
Quantitative Research is characterized by means of quantifiable data obtained and
numerical, computing, or computational methods as a formal analysis of phenomena. In

general, quantitative consumer research uses a methodology based on surveys to obtain
input on the ideas and opinions of a community (Nielsen, 2011).
To ensure that reliable and valid findings are obtained, appropriate sample size is used. This
research method is essential for the creation of data table related to research. Collected
data — such as market size, population data and consumer preferences — provide
significant information for business decision-making.
For this research project, a survey questionnaire will be created through which the research
information will be gathered. The random sampling method is effective here as the aim of
the research is to understand the concept of equality and diversity in the workplace.
The qualitative research will help me in understand the importance of the equality and
diversity in the workplace for the employees.
The result of my findings can help the organizations to ensure equality in the organization
and also they will be able to understand better the employee’s necessities.
Qualitative Research
This is more about ' why ' than ' what ' of social phenomena and relies on the direct
experiences people experience as agents of meaning in their everyday lives. A purposeful
sample is a desirable sample based on the population characteristics and the purpose of the
analysis (QuestionPro, 2019). Purpose sampling is distinct from the sampling for
convenience and is also called judgmental, selective, or subjective. Interviews may be
described as a qualitative research technique that includes "intensive communication with a
small number of participants to discuss their views on a particular concept, programme, or
situation. The use of interview has the advantage of understanding the current perspectives
and objectives can be fulfilled.
Sampling and sample size
Sampling process refers to the process of selecting a number of people from a larger
population with an aim to analyze their preference and characteristics. Sampling is essential

for research purposes as it is not possible to reach a large number of people in a certain
time and budget range (Investopedia, 2019). For this research 30 personnel will be selected
and for the sampling method non-random sampling will be used. This process will ensure
the probability to assess relevant information and thus the goals and objectives can be
reached.
Survey Questionnaire Form
The questionnaire survey was planned for research purposes and objectives. However, the
survey questionnaire is an easy means of collecting information on the situation.
Survey Questions
What is your gender? a.
Mal
b.
Fem
Do you consider Greggs Plc as a trustworthy
organization in the food business?
a.
Yes
b.
No
Do you think the organization has equality and
diversity issue?
a.
Yes
b.
No
What is the main problem noticed within the
organization regarding equality and diversity
issue?
a.
Pay
b.
The

c.
Disc
Do you think inequality can harm the quality
of the workplace?
a.
Yes
b.
No
Do you think the concept of equality has
positive impacts on the workplace?
a.
Yes
b.
No
Do you think that organizational culture is
responsible for maintaining equality in the
workplace?
a.
Yes
b.
No
c.
May
Do you agree that inequality can affect the
satisfaction level of an employee?
Strongly
agree
Agree Neutral Disagree Strongly disagree

Do you agree with the fact that companies
should continuously allow the feedback
system to create a diverse workplace?
Strongly
agree
Agree Neutral Disagree Strongly disagree
Do you agree that following the examples
of companies with less equality and
diversity issues can be a solution to the
problem?
Strongly
agree
Agree Neutral Disagree Strongly disagree
In Greggs Plc what
measures have been
taken in recent years
to decrease the
inequality issue?
What do you think is
the main obstacle in
developing proper
strategies to
overcome equality
and diversity issues
within the
organization?
LO3
P5 Data Analysis
Upon collecting the research data, the findings of the project survey must be carefully
analyzed. For data analysis and presentation, some tools such as SPSS and Excel are used.
Data analysis will be done so that data security can be guaranteed or the risk of change is
reduced. Before the final results of the research are reached, data storage problems must
be overcome.
Q1. What is your gender?
Table 2 Gender of the Participants
Frequency Percentage Cumulative
percentage
Male 18 60% 60%

Female 12 40% 100%
Total 30 100%
Figure 1 Gender of the Participants
The gender of the participants is decided with this question. Roughly 30 respondents were
chosen during the conduct of the non-random sampling procedure, 12 female and 18 male.
Q2. Do you consider Greggs Plc as a trustworthy organization in the food business?
Figure 2 Response on Question 2
The question is about determining the business trust that the company has created. We can
see from the findings that about 80% of people think positively about this. The rest of the
participants disagree with the fact.
Q3. Do you think the organization has equality and diversity issue?

Figure 3 Response on Question 3
The question is aimed to determine the equality and diversity issues in the organization. The
hypothesis is proved by the answer to the question: nearly two-thirds of the members agree
that the organization has certain equality problems.
Q4. What is the main problem noticed within the organization regarding equality and
diversity issue?
Figure 4 Response on Question 4
Differences can emerge in the way companies handle equality and diversity depending on
the issue. Gender discrimination, pay gaps, labour stress, lack of opportunities, separation of
sex in leadership etc. may occur. In the situation of Greggs Plc, gender priority is noticed in
the area of leadership.
Q5. Do you think inequality can harm the quality of the workplace?

Figure 5 Response on Question 5
The importance of equality is much on maintaining balance in the workplace. Inequality can
lead to different other issues that can ultimately affect the sustainability of the organization
(Undp.org, 2019). Five per cent agree and 25 per cent disagree with the statement.
Q6. Do you think the concept of equality has positive impacts on the workplace?
Table 3 Response on Question 6
Frequency Percentage Cumulative
percentage
Yes 24 80% 80%
No 6 20% 100%
Total 30 100%

Figure 6 Response on Question 6
The query seeks to evaluate the participants ' views on issues of equality within an
organization. 80% of the participants agree with the fact that it has positive impacts on the
organization.
Q7. Do you think that organizational culture is responsible for maintaining equality in the
workplace?
Figure 7 Response on Question 7
There is a connection between the organizational culture and equality in the workplace.
Good organizational culture can result in better equity among the members of the
organization. 70% of the people agree with the statement. 10% of the participants think
otherwise. 20% of the participant remains in the neutral point.
Q8. Do you agree that inequality can affect the satisfaction level of an employee?

Figure 8 Response on Question 8
60% of the population agrees that inequality will affect employee satisfaction. 10% remain
neutral on this condition and the remaining 30% agree very strongly on the claim.
Q9. Do you agree with the fact that companies should continuously allow the feedback
system to create a diverse workplace?
Figure 9 Response on Question 9
Continuous improvement can prevent different issues within organizations (The Balance
Careers, 2019). Results show that 23.33% of the population disagree, 26.67% agree and
33.33% are neutral about the claim. The rest of the participant strongly agree with the fact.
Q10. Do you agree that following the examples of companies with less equality and
diversity issues can be a solution to the problem?

Figure 10 Response on Question 10
The solution to the equality issue like leadership preference can be reduced by following
other company strategies. In this claim, 50% of people agree, 10% agree on this strongly,
and the others remain neutral.
Q11. In Greggs Plc what measures have been taken in recent years to decrease the
inequality issue?
To reduce the inequality issues and other issues related to it the company has taken steps
over time. From the responses of the participants in the process of the interview some
points have been identified and they are:
Measures were taken by the
organization
1. The initiation of the staff development program.
2. Quality assessment program within the workplace.
3. Risk and inequality issues identification through regular inspection of the
workplace.
Q12 What do you think is the main obstacle in developing proper strategies to overcome
equality and diversity issues within the organization?
The respondents are asked about the possible obstacles to the removal of equality and
diversity issues. Summarizing the responses some points are drawn below:
Obstacles to overcome equality
and diversity issues
1. Personal perception of people.
2. Organizational obstacle.
3. Social and cultural barrier.

4. Lack of sufficient resources within the workplace, both financial and
human resource.
5. Lack of knowledge on the sustainability of working together and gender
equality.
P6 Communicating appropriate recommendations
The value of equality and diversity was never greater as corporations sought to attract,
maintain and deliver the most eligible individuals to their customers. The idea of
demonstrating the diversity of workers makes great economic and ethical sense (Elford,
2012). Organizations will try to recruit people from all genders, ages and races while
creating a diverse group of people. Nonetheless, there should be no disparity in physical
properties. It helps staff to place them on the table through a range of ideas and skills.
Research is carried out to give the company a recommendation on the issue of equal
treatment. In this phase, the research result must also be in the form of a report in order for
the details about the subject to be addressed and the approaches pursued by the
businesses to deal with the issue.
The following recommendations can be effective in maintaining an optimal working
environment within the organization:
Greggs Plc can provide equal opportunities to all the employees rather than focusing on the
sexual orientation of the employees. They must ensure same opportunities for all their
employees without taking into consideration their sexual orientation. This is a factor which
does not affect their productivity.
The organization can lose quality people if they do not respect each person orientation.
The organisation can promote equality and diversity supported policies such as the equality
act 2007 to promote equality and diversity in the workplace. The law must be respected and
the employees as well. Even if the law protect them, the organization have the same
responsibility, they must ensure the equality inside their workplace.
Another recommendation for Greggs Plc, is that they can ensure equal opportunity in the
area of leader selection and promotion system to promote equality and diversity in the
organisation. If they adopt this strategy, they may attract quality people, which also will

bring new ideas for the organization. The respondands agree that the diversity is important
inside the organization and thy agree that the organization should give opportunities for all
the people.
Greggs Plc can conduct a lunch program so that the employees can interact more in order to
demote discrimination and promote the function of equality and diversity. This only an idée
for making the employees to interact and fins out more things about each other, this may
be a good idea because they can become friends and work in a friendly environment.
According to my findings, the organizational structure and equality in the workplace are
connected. 70% of my respondents agree that the organisational structure is very important
for maintain and ensuring the equality inside the organization.
Greggs Plc can ensure policies to make the workplace collaborative in order to promote
equality and diversity in the workplace. Once the organization is promoting equality and
diversity, the employees are aware of the policies and the discrimination is reduced.

LO4
P7 Reflecting on the value of researching and own learning and
performance in this research.
The importance of equality and diversity in the workplace is crucial in case of maintaining
balance. If all workers are in the same category, companies can’t continue to grow. Diversity
means that the company is responsive and far more competitive to new ideas and
technologies. Men and women must participate in order to improve the organization's
efficiency (Marshall E-Learning, 2019). The participation of all members of the company
should enhance organizational efficiency. Research on strategies to address issues of
equality and diversity is therefore very important to businesses.
The project is carried out with proper legal conduct, and only the most relevant information
is assessed through the research. Goals and objectives for carrying out the research project
were developed maintaining efficiency. In addition, a project plan was drawn up with
various aspects. Careful data collection and evaluation tracking were performed. The
financial approach is taken strictly into account. The quantitative and qualitative approach
to this analysis is used with primary and secondary information to increase precision.
I found important insights from the research undertaking, including the study methods,
structured work process and many other urgent topics. I also learned in the analysis of how
analytical instruments can be used and how knowledge about the job through software can
be evaluated. I have developed a barnstorming approach by analyzing the selection of
appropriate information and by reviewing this information to improve my analytical
strength. This program is very positive to me both in terms of individual and academic work.
It was a struggle for me in the time management and I needed support in
implementing time management strategies. I gained insights into the viability of a research
project through the research project. I am going to develop my time management skills and
hope it will be more effective in the future.

Conclusion
Within today's increasingly complicated environment, companies work with greater data,
shorter business periods and more customers. The developments in today's era have made
it possible for companies to use people properly. In the development strategy, equal
opportunities and diversity are therefore relevant. This revolutionizes the output of
businesses. This work has been very much informed of the market impact of equality and
diversity.


References

APPENDIX I
Template for evidence collection to be attached with the report by the learner:

APPENDIX II
Template for Performance Review to be attached with the report by the
learner: