Governance Plan: National Archives of Australia

Running head: GOVERNANCE PLAN
Governance Plan: National Archives of Australia
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1GOVERNANCE PLAN
Table of Contents
1. Introduction..................................................................................................................................2
1.1 Overview of the client company (National Archives) and its requirement...........................2
1.2 Definition of project governance plan and the scope of the document.................................2
1.3 Key objectives of the governance plan..................................................................................3
1.4 Identification of Project components/key stakeholders.........................................................3
2. Governance framework and structure..........................................................................................4
2.1 Discussion on project’s policies and procedures in compliance with corporate governance 4
2.2 Project governance ensures alignment of project portfolios with organizational goals and
strategy.........................................................................................................................................4
2.3 Organizational and project structure chart for each organizations........................................5
3. Project governance roles, responsibilities and delegation...........................................................6
3.1 Roles, responsibilities and delegations for the key people in the project team.....................6
3.2 Negotiation of governance roles and responsibilities with project stakeholders...................7
3.3 Example of project team member’s position description......................................................7
3.4 Project Governance reporting requirements..........................................................................7
4. Risk and Issue Escalation Process...............................................................................................8
4.1 Identification of various risks and issues at various stages of project development.............8
4.2 Example of project governance conflict..............................................................................10
5. Project Management documentation.........................................................................................10
5.1 List of various project documents........................................................................................10
5.2 Project Management deliverables........................................................................................11
5.3 Review and Endorsement process.......................................................................................12
6. Funding sources and process.....................................................................................................13
7. Impact of project’s governance arrangements on the arrangement of project’s objectives.......14

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1. Introduction
1.1 Overview of the client company (National Archives) and its requirement
The National Archive of Australia provide a service to technically upgrade the Archives
website. The website of National Archive of Australia need to be transfer from CMS proprietary
to common CMS that are available which include Open Source CMS. The website could collect
user data that has contributed some features for photographic collection. The user would be able
to upgrade the stories and website of their own by sharing their migrant experience.
Requirement:
 The exiting website has to be redeveloped
 Software to be used are Common CMS that are open source
 Prototype for the website
 Content review testing of the website
 Final testing, revision and bugs fixes
 Handover the website
 Final documentation of master templates, style guides, guidelines for admin user and
technical specification.
1.2 Definition of project governance plan and the scope of the document
The plan of the project governance is to deliver a primary process which is the part of the
project management process having the governance phase.
The scope of the project is to redevelop the website, host and maintain the services for
the website. The website has a photograph that showcase the Immigration Photographic Archive.

3GOVERNANCE PLAN
The project has the ongoing support and the external host having a service level agreement.
Based on the feedback of the user it will update and post changes that are implemented. It will
deliver the API compatibility, accessibility, and hosting, aesthetic design, CMS, email
notification, user login, navigation and search function.
1.3 Key objectives of the governance plan
The documented governance plan has the primary objectives that has approve and specify
actionable procedures to manage and administer the project that is given. Preparing an effective
governance plan with the use of documentation and procedural templates. The key objectives of
the governance plan are:
1. To empower flexible practices with stakeholders and design the website with quality
deliverables
2. To redevelop the exiting website
3. To test and fix the bugs
4. To evaluate the performance
1.4 Identification of Project components/key stakeholders
The key stakeholders of the steering committee are:
Senior managers: responsible for segment representative of defined outcome.
Analyst: monitor the progress of the project, assess the impact that are potential, view the
feedback that are specify within the segment and improve through suggestion.
Executive sponsor: deal with issues that reach other consensus and bring some
adjustment and changes.