This document discusses the development of an information system for student enrolment in a particular course. It explores the important system capabilities, business benefits, resources required, stakeholder map, feasibility, and proposed outcome. The proposed system aims to automate the enrolment process and improve efficiency.
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Running head: OBJECT MODELLING Object Modelling Name of Student Name of University Author Note
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1OBJECT MODELLING Table of Contents Project Introduction.............................................................................................................2 1. Problem Description........................................................................................................2 2. Important System Capabilities.........................................................................................3 3. Perceived business Benefits.............................................................................................4 4. Resources Required.........................................................................................................5 5. Stakeholder Map..............................................................................................................5 6. Broad Feasibility of the Project [Risks]...........................................................................6 7. Proposed Outcome...........................................................................................................8 Conclusion...........................................................................................................................8 References............................................................................................................................9
2OBJECT MODELLING System Vision Document Project Introduction The project deals aims in development of an information system that will be used for enrolment of the student in a particular course. The project is proposed is proposed for national University, which is a leading institution in Melbourne Australia. The system that is proposed will work for both under graduate and post graduate degree programs. The University offers a number of courses in Information Technology, Accounting, Business, Law, Humanities and Arts. The enrolment system that is proposed and is to be developed, will ensure maximum efficiency in development and management of the student enrolment program. The report discusses the important system capabilities and the perceive business benefits that the organization could achieve with the implementation of this enrolment system. The resources required for the system and the associated risks are further discussed in sections below. 1. Problem Description Manual enrolment of a student in a particular course is both time consuming and is prone to human errors. The proposed system will automate the entire process of student enrolment that will assist the management in enrolment of the student throughout the academic year. The development and implementation of the student enrolment system aims in reducing the human efforts and particularly aims in increasing the efficiency of the entire enrolment process.Apart from that the student enrolment program system that is to be developed will be used in gathering data about students and their preferences, which in turn can be used for improving the business efficiency (Abrahamsson et al., 2017). The following section of this
3OBJECT MODELLING report will be identify the important system capabilities, the perceived business benefits of the new system, the resources required for development of the new system and the stakeholders involved with the system. 2. Important System Capabilities This section of the vision document will discuss the capabilities and the features of the new system that is being proposed. The system that is being proposed will automate the process of gathering students’ credential that is needed to enrol a student in a particular course. The implementation of this system will automate the process of student enrolment as the students will only be allowed to enrol themselves for the program online (Vijayasarathy & Butler, 2016). Thus thissystem hasthe capabilityof reducing thehumanloadand will ensure increasein operational efficiency. The system will further enable the students to choose the major subjects that they want to enrol themselves in. The system will be capable of verifying whether a student has made a correct selection as per their subject specialization and the availability of a seat in that particular course. After a student has successfully registered himself/herself, the system will enable the student to review the selection made by them so that payment can be done in the following stage. In this stage, the students would be able to make changes to their selections if the wish to. The system will then display the courses details of the selected term. From a list of available courses a student can choose among the 3-4 courses. The system will enable the student to choose a class time corresponding to a particular course. The system will be designed in such a way that once a class limit of 40 students is reached, the system will not accept any more
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4OBJECT MODELLING enrolment request in that particular class. The automated system is therefore capable of limiting the class capacity to only 40 students and not more than that. After choosing the class details, the students will be asked to review the details provided by them before proceeding to the payment of the fees (Gousios, Pinzger & Deursen, 2014). If any incorrect details or data is furnished by a student, the system allows its rectification. Therefore, the chances of human error is considerably reduced by the system. The system is capable of accepting payment for the course selected by a student. The automated system will provide all the possible payment option to the student from where the student can choose to pay with master card, debit card or with a designated account number. The student will need to provide the details of their card if paid through card. The system will automatically verify the payment and will provide a payment receipt to the student. The system will be programmed in such a way that it will provide the necessary information about commencement of the academic terms and orientation week bases on the enrolment. The above discussed points indicates the major capabilities of the proposed system. The proposed system is therefore found to be beneficial for National University. 3. Perceived business Benefits The major business benefit of the proposed system are as follows- 1. The system is capable of reducing the human labour as the entire enrolment process is automated by the proposed system. This is a major business benefit of the proposed project.
5OBJECT MODELLING 2. The system is capable of storing all the essential data about a student. The system can be easily used by the administrative department of National University to gather data related to the student in each term (Berger & Lafferty, 2017). This offers a significant business opportunity as the areas in which the students are showing maximum interest can be easily identified. Thus, the implementation of this system can help the organization to offer customized educational services and can further help the organization in bringing in certain improvements in those areas. 4. Resources Required The resources required for the project are as follows- 1. Software->todesignandimplementthesystemand tointegratethesoftware developed with the existing system (Laudon & Laudon, 2016) 2. Hardware -> to install and integrate the system with the existing system, 3. People-> a software coding team, technical engineer and software designer is needed for development of this system. 4. Financial-> for implementation of the system, funding will be provided by National University. The estimated cost of developing the system is $200,000 that includes the labour cost and the cost of materials and the equipment needed. 5. Stakeholder Map The main stakeholders associated with this project are as follows (Adamson et al., 2016)- 1. National University 2. Project Contractor
6OBJECT MODELLING 3. Software Development Team 4. Business Analyst 5. Project Manager 6. Students The importance and the impact of the above identified stakeholders in the project is represented in the stakeholder Map below (Eskerod & Jepsen, 2016)- Stakeholders MapColor Code Unaware Resistant Cautious Supportive Leading 5 4 3 2 1 12345 ProjectContractor Business Analyst Students Software Development Team Interest Power Keep Satisfied Project Manager National University Manage Closely MonitorKeep Informed Figure 1: Representing the Stakeholders’ Map for the Proposed Project
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7OBJECT MODELLING The stakeholder map in the figure above represents the main stakeholders of the project and divides them in four distinct quadrant according to their importance and contribution to the proposed project. 6. Broad Feasibility of the Project [Risks] This section of the vision document will access the feasibility of the proposed project. The feasibility study is segregated into technical feasibility, economic feasibility, legal feasibility and operational feasibility. Technical Feasibility:The project is technically feasible as the software system that is being proposed is a common software that is being implemented in different organizations (Harrison & Lock, 2017). The system requirements are quite minor and hence the project is technically feasible. Economic Feasibility:The entire project will be funded by National University and therefore the project is economically feasible (Heldman, 2018). Furthermore, the proposed system will reduce human load as well. Legal Feasibility:The project is legally feasible as it is a project owned by an organization and is funded by the organization (Mukherjee & Roy, 2017).). Hence, there are no legal complications in the project. Operational Feasibility:The project is expected to improve the operational process of National University (Schwalbe, 2015). Furthermore, the entire project will be managed by a well experienced software team and therefore, the project is operationally feasible.
8OBJECT MODELLING However, there are certain risks in undertaking and implementation of this project, which are as follows- 1. The project would result in complete change in the existing process resulting is risks of data loss. 2. The system will handle the payment process of the University and therefore, the system is associated with certain transactional risks. The system should be secure enough to handle the entire payment process. 3. National University is funding the entire project and therefore, budget risk can arise as there are no other sponsors associated with the project. The above discussed points indicate the three major risks related to the project. The risks however can be mitigated by following a planned approach of project implementations. 7. Proposed Outcome The proposed project is expected to be successful and the Enrolment system that is to be developed will be able to handle the entire enrolment process that used to be carried out manually (Heagney, 2016). The system is expected to provide business benefits to the University and will be helpful in automating the entire enrolment process. Conclusion A vision document is prepared in order to analyse the feasibility and the requirement of the proposed project. The enrolment System that is proposed has the capability of automating the entire student enrolment process. The vision document gives an idea of the system requirements, project feasibility and the capability of the proposed system. A stakeholders’ map is indicated in
9OBJECT MODELLING the document to describe the engagement of the stakeholders associated with the project. The vision document concludes with the proposed outcome. The project is expected to be successful in management of the entire enrolment process of National University.
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10OBJECT MODELLING References Abrahamsson, P., Salo, O., Ronkainen, J., & Warsta, J. (2017). Agile software development methods: Review and analysis.arXiv preprint arXiv:1709.08439. Adamson, B. C., Learmonth, Y. C., Kinnett-Hopkins, D., Bohri, M., & Motl, R. W. (2016). Feasibility study design and methods for Project GEMS: Guidelines for Exercise in Multiple Sclerosis.Contemporary clinical trials,47, 32-39. Berger, A., & Lafferty, J. (2017, August). Information retrieval as statistical translation. InACM SIGIR Forum(Vol. 51, No. 2, pp. 219-226). ACM. Eskerod, P., & Jepsen, A. L. (2016).Project stakeholder management. Routledge. Gousios, G., Pinzger, M., & Deursen, A. V. (2014, May). An exploratory study of the pull-based software development model. InProceedings of the 36th International Conference on Software Engineering(pp. 345-355). ACM. Harrison, F., &Lock,D.(2017).Advancedprojectmanagement:astructuredapproach. Routledge. Heagney, J. (2016).Fundamentals of project management. Amacom. Heldman, K. (2018).PMP: project management professional exam study guide. John Wiley & Sons. Laudon, K. C., & Laudon, J. P. (2016).Management information system. Pearson Education India.
11OBJECT MODELLING Mukherjee,M.,&Roy,S.(2017).Feasibilitystudiesandimportantaspectofproject management. Schwalbe, K. (2015).Information technology project management. Cengage Learning. Vijayasarathy, L. R., & Butler, C. W. (2016). Choice of software development methodologies: Do organizational, project, and team characteristics matter?.IEEE software,33(5), 86-94.