Third-Party Observation Form for Early Childhood Education | Desklib

This is a third-party observation form for Early Childhood Education. The form provides instructions for the supervisor to observe and document the quality of the candidate’s workplace performance. The form includes a checklist that covers various aspects of the candidate’s performance. The form also includes a student declaration and a supervisor declaration. The form is designed to ensure that the candidate has completed the tasks described in the form in the childcare centre.

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact the candidate’s training provider.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next page.

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
Student Declaration
By affixing my signature below I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Student Name: Student Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant to
the units included in subject 8. Provide the details required below to
document your successful completion of each requirement and have your
vocational supervisor confirm your documentation by signing in the space
provided:
Note to the supervisor: By initialing the boxes below, you are confirming
that you have observed the student demonstrating their ability to
satisfactorily and consistently complete all the tasks outlined below according
to the provided description (in blue text), and cope with contingencies related
to the tasks. You are also confirming that they have worked within their work
role and followed organisational policies, procedures, frameworks, and
relevant legislative requirements.
This section will be completed by the candidate: Supervis
or Initial:
1. Consider a work plan that you developed and implement in
your practice, and answer the following questions:
Yes: ____
No: ____
a. What is the title/name/ subject of the work plan?
Improve documentation.
b. What are the client needs addressed by the work plan? How did you
ensure that such needs are addressed?
it aims on fellow educators so as to improve on documentation for better planning and quality
service provison.
c. What are the desired outcomes, objectives and agreed timelines of
the work plan? What are the actions you have undertaken to ensure
that these are met?
the goal is to improve docimentation, the timeline is four weeks, the actions taken include;
educative sessions on importance of documentation and how to documentation.
d. How did you ensure that the work plan is compliant with relevant
guidelines and procedures, and is promoting the work of the
organization?
i ensured that the workplan did not conflict with the goals of the organization. secondly, i was
implementing a procedure that already exists in the organization. I aimed at improving it so as
to ensure services delivered were high quality.

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
e. During the implementation of the work plan, how did you make sure
that:
i. Contingencies are managed:
The plan had outlined time periods that kept the staff on track, i made sure that
the plan was simple. Lastly, regularly update the plan.
ii. Duty of care responsibilities are met:
there was divison of labour which ensured that very individual knew their
duties/roles/ responsibility.
iii. Practices undertaken are ethical and non-discriminatory:
the work plans taken observed the ethical and non-discriminatory measures.
2. Consider the strategies that you develop and implemented
for your work plan to be able to answer the following
questions:
Yes: ____
No: ____
a. Who were the people you consulted with regard to strategies that
maximize work performance and outcomes, and address barriers
and constraints?
the admnistrators and the senior educators.
b. What are the strategies obtained from your consultation? Give at
least two (2) of each:
Strategies
Maximize work
performance and
outcomes
assign specific individuals specific responsibilities.
secondly, set short term goals and evaluate them
regularly.
Address barriers and
constraints
educate the target audince on the importance of
the work plan before evaluating it.
3. Consider a group meeting that you have facilitated in your
workplace for the purpose of improving staff performance,
and answer the following questions:
Yes: ____
No: ____
a. Describe the issues you addressed in the meeting.
poor and inconsistence documentation.
b. Describe the strategies you have proposed in terms of the following
aspects:
i. Maximising staff work performance
with better documentation, this will make working easier as informaton will be
accurately passed from one staff to another.
ii. Collaboration among staff members
better documentation, enhanced

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
iii. Delegating work during team activities or procedures
a well outlined documentation will clearly show where activities had reached
enhancing continuation.
iv. Accurately evaluate work performance
this is through evaluation of the documentation done weekly. evaluated for their
accuracy and consistency.
c. Describe the process the group underwent that enables each
member to agree on procedures and timeframes, and negotiate roles
and responsibilities.
education on the importance of documentation and how poor as an organization we were
doing in that area.
d. How did you, as facilitator, maintain equality of participation and
input by group members?
ensured that each member had a duty/role/responsibility.
e. How was feedback sought and provided during the meeting?
there was a suggestion box and also after every meeting those with concerns or feedbacks
were given a chance to address.
4. Describe how you promote and model compliant practices in
the workplace.
explaining why the activity as important. knowing this enhanced their compliance.
Yes: ____
No: ____
5. Recall a follow-up meeting you had with the staff members
to evaluate the effectiveness of the strategies you have
proposed. Briefly discuss the outcome of the meeting.
this was one week after initiating the practice. the outcomes were positive as
documentation had greatly improved.
Yes: ____
No: ____
6. Recall a meeting you had with staff members to resolve an
issue or disruption in the workplace. (You must be the one
facilitating a resolution to the conflict, NOT participate in
one.) Describe the strategy or solution you developed to
resolve the conflict and avoid such situations from repeating.
there was an issue as some staff members documented while others did not. this
angered them so much to the point that they almost did quit the procedure. i spoke
to those who did not and emphasized the importance of documentation. with this
they promised to improve.
Yes: ____
No: ____
7. Describe how you pro-actively update your skills and
knowledge relevant to your role as an educator.
continous education on leadership. secondly, continous education on child
growth/development and welfare.
Yes: ____
No: ____

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
8. Describe how you ensure that your own leadership practice
aligns with ethical guidelines and organisational policies and
procedures, so that personal or social contact does not
adversely affect your ability to lead a team.
by ensuring that am fair, i observe equality, and non discriminatory when leading.
Yes: ____
No: ____
Observation Checklist
This section is to be completed by the supervisor:
1. I have observed the candidate develop effective relationships
with staff.
Yes: ____
No: ____
2. I have observed the candidate establish effective procedures
to maximize staff work performance.
Identify these procedures and their outcomes:
________________________________________________
________________________________________________
________________________________________________
________________________________________________
Yes: ____
No: ____
3. I have observed the candidate encourage the staff to access
training and development resources to achieve personal and
workplace goals.
Yes: ____
No: ____
4. I have observed the candidate use positive and effective
communication in the workplace.
Yes: ____
No: ____

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
Supervisor Declaration
By affixing my signature below I declare that the candidate, whose name is
recorded above, has completed the tasks outlined in this form according to
the descriptions provided. I further confirm that I have observed the
candidate plan, develop and implement a childcare plan for children in the
centre.
Satisfactory Performance Not Yet Satisfactory Performance
Note: Should you find the candidate’s performance not yet satisfactory, kindly
include comments in the space provided below.
Supervisor’s Name: Signature:
Date:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
Supervisor Qualifications:
Supervisor Comments (optional feedback to student):