Third-Party Observation Form for Early Childhood Education | Desklib

The Third-Party Observation Form for Early Childhood Education is a guide for supervisors to observe and document the quality of the candidate’s workplace performance. The form includes a checklist of tasks that the candidate needs to complete, and the supervisor needs to initial and sign. The form also includes a declaration by the student and supervisor, and a section for supervisor comments. The form is relevant to the units included in subject 7 of Early Childhood Education.

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact Compliant Learning Resources at 1300 885 484. We’ll be happy
to help.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next page.

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
Student Declaration
By affixing my signature below I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Student Name: Student Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant to
the units included in subject 7. Provide the details required below to
document your successful completion of each requirement and have your
vocational supervisor confirm your documentation by signing in the space
provided:
Note to the supervisor: By initialing the boxes below you are confirming
that you have observed the student demonstrating their ability to
satisfactorily and consistently complete all the tasks outlined below according
to the provided description (in blue text), and cope with contingencies related
to the tasks. You are also confirming that they have worked within their work
role and followed organisational policies, procedures, frameworks and
relevant legislative requirements.
This section will be completed by the candidate: Supervis
or Initial:
1. Describe an instance in your practice where you discuss
individual children’s health requirements and routines with
families at enrolment and then on a regular basis
A child that we were initiating weaning. I explained to
the mother the nutritional needs and how to initiate
weaning. We discussed regularly on what to feed when
and how to feed the baby.
Yes: ____
No: ____

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
2. Describe a time in your vocational placement where you
needed to raise a concern or ask a question regarding a
child’s health needs to his/her parents/primary
caregiver/family.
Be as specific as possible in your description by including your
purpose or objective in raising a concern or asking a question.
A child that was underweight and frequently on cough
medicine due to a persistent cough. I had to talk with the
parents so as to get to know what was happening.
Yes: ____
No: ____
3. Provide a description of the concerns or questions that you
relayed to the parents/primary caregiver/family?
Give at least two (2) concerns or questions you relayed.
Kindly explain to me the feeding patterns of your child?
So as to assess malnutrition.
Did you complete the immunization schedule? So as to
narrow down to the causes of the cough.
How is the housing and ventilation in your house? So as
to find out the causes of the cough.
Yes: ____
No: ____
4. Describe how you make sure physical spaces are available
for children to engage in rest and quiet activities
Making an environment that is age-appropriate and child
centered.
Having a variety of inviting equipment’s and play
materials accessible to children.
Sufficient and uncluttered space for active play with an
additional cozy space set aside for individual and quiet
play.
Many colorful photographs and pictures including the
children’s own art work displayed at their eye level.
Windows that provide natural light.
Yes: ____
No: ____

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
5. Describe an instance in your practice where you offer a
range of active and restful experiences to children and
support them to make appropriate decisions regarding
participation
When I was in charge of children of different age-groups.
I provided them with a wide range of activities giving
them space to choose the activities they would like to
participate.
Yes: ____
No: ____
6. Describe how you configure groupings of children to
minimise the risk of illness and injuries
The major consideration was age. Different age groups
vary in interests, abilities and level of immunity. I
grouped them into four; below 6 months, 6 months to 1 ½
years, 1 ½ years to 3 years and lastly 3 plus years.
Yes: ____
No: ____
7. Describe an instance in your practice where you arrange
equipment, furniture and activities to ensure effective
supervision while also allowing children to access private
and quiet spaces
This happened when kids chose different activities therefore
needs more space for playing therefore I moved furniture to
create more space and to allow better supervision.
Yes: ____
No: ____
8. Describe how you confirm safety of any drinks, food and
cooking utensils and appliances used as part of the program
For foods and drinks I ensured that the expiry dates were
far and also the foods had been stored well as
recommended by the manufacturers so as to retain the
quality
For the utensils and other applies I ensured that they
were washed and disinfected and stored in a lock and key
cabinets.
Yes: ____
No: ____

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
9. Describe an instance in your practice where you provide
detailed information to families regarding any excursion
being undertaken
A field trip to the park, I explained the importance of the
visit, the requirements, the transport arrangements, the
safety measures and the feeding arrangements.
Yes: ____
No: ____
10.Describe an instance in your practice where you discuss and
practise emergency drills with children, educators and any
other people on the premises
For example, there was a fire outbreak in the nearby
child center. I taught them on what to do in case of an
outbreak and also there was a drill. Yes: ____
No: ____
11.Describe how you ensure emergency equipment in the
facility is available and tested
The equipment’s (fire extinguishers, alarms, rear horses, exit
doors are checked yearly and the broken ones replaced.)
Yes: ____
No: ____
12.Describe how you ensure you and other staff members are
trained in the use of the center’s emergency equipment
Through continuous education on emergency responses
and how to use the emergency equipment’s.
Yes: ____
No: ____

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
13.Describe what measures you put into place to keep records
of pest or vermin, in case an infestation occurs
Kept records of pest or vermin infestation we had.
Kept records of date and the pesticides used for
fumigation done.
Kept records of the responses taken in case of pest
infestation.
Observation Checklist
This section is to be completed by the supervisor:
I have observed the candidate communicate hazards and safety
issues to appropriate persons within the service.
Add your comments here:
_____________________________________________________
_____________________________________________________
_____________________________________________________
Yes: ____
No: ____
I have observed the candidate coordinate emergency responses
including evacuation plans.
Add your comments here:
_____________________________________________________
_____________________________________________________
_____________________________________________________
Yes: ____
No: ____
I have observed the candidate plan and coordinate supervision of
children.
Add your comments here:
_____________________________________________________
_____________________________________________________
_____________________________________________________
Yes: ____
No: ____
I have observed the candidate promote and monitor safety
practices, including administration of medicines and safe handling
of food.
Add your comments here:
_____________________________________________________
_____________________________________________________
_____________________________________________________
Yes: ____
No: ____
I have observed the candidate coordinate appropriate procedures
for handling infections and illnesses, including communicating with
families.
Add your comments here:
Yes: ____
No: ____

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
_____________________________________________________
_____________________________________________________
_____________________________________________________
I have observed the candidate enact strategies to support children
to take increasing responsibility for their own health and physical
wellbeing.
Add your comments here:
_____________________________________________________
_____________________________________________________
_____________________________________________________
Yes: ____
No: ____
I have observed the candidate follow workplace procedures during
simulated emergency situations in the centre.
Add your comments here:
_____________________________________________________
_____________________________________________________
_____________________________________________________
Yes: ____
No: ____

Subject 7 – Third-party observation form
Early Childhood Education
Skills Workbook
Supervisor Declaration
By affixing my signature below I declare that the candidate, whose name is recorded
above, has completed the tasks outlined in this form according to the descriptions
provided. I further confirm that I have observed the candidate plan, develop and
implement a childcare plan for children in the centre.
Satisfactory Performance Not Yet Satisfactory Performance
Note: Should you find the candidate’s performance not yet satisfactory, kindly include
comments in the space provided below.
Supervisor’s Name: Signature:
Date:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
Supervisor Qualifications:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
Supervisor Comments (optional feedback to student):
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________