Observation Form for Early Childhood Education Assessment

This is an observation form for early childhood education assessment. The form guides the supervisor to observe and testify that the candidate has completed the tasks described in this form in the childcare centre. The form includes 12 tasks related to childcare, such as meeting individual clothing needs, implementing movement and physical experiences, preparing children for changes, and supporting children through transition and change. The form also includes a candidate declaration and supervisor declaration.

Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your
role as an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience
and qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have
the relevant VET qualification/s, Certificate III in Early Childhood Education
or Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the
tasks described in this form in the childcare centre, and to document the
quality of the candidate’s workplace performance by completing the
observation form that begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If
the candidate cannot answer your questions about the observation
form, contact the candidate’s training provider.
Make specific, written comments about the candidate’s performance, as
well as ticking the boxes and initialling the requirements met. These
comments are valuable evidence of the candidate’s competency—where
they are not provided, the candidate’s assessor may contact you directly to
get more information about the candidate’s performance.
Complete all parts of the checklist, including signing the observer
declaration on the last page of the form. Once done, return the completed
checklist to the candidate.
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The checklist begins on the next page.
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Candidate Declaration
By affixing my signature below I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Candidate Name: Candidate Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant
to the units included in subject 5. Provide the details required below to
document your successful completion of each requirement and have your
vocational supervisor confirm your documentation by signing in the space
provided:
Note to the supervisor: By initialing the boxes below, you are
confirming that you have observed the candidate demonstrating their
ability to satisfactorily and consistently complete all the tasks outlined
below according to the provided description (in blue text), and cope with
contingencies related to the tasks. You are also confirming that they have
worked within their work role and followed organisational policies,
procedures, frameworks, and relevant legislative requirements.
This section will be completed by the candidate:
Supervis
or Initial:
1. Describe how you meet individual clothing needs and
preferences of children and families within scope of
service requirements for children’s health and safety
To meet individual clothing needs and preferences of children and family within
the scope of service requirement for children's health and safety, I will share all
the important information about children names with parents. I will also respect
and make sure that children clothing to their needs and requirement while
considering the environment.
Yes: ____
No: ____
Date: _____
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2. Describe how you consistently implement movement and
physical experiences as part of the program for all
children
I will consistently implement movement and physical experience as a part of the
programme for all children by making it as a daily routine and taking children
for playing active games together. Along with this I will also provide children
with the equipment which encourages physical activities and take them to places
like community baseball field, basketball courts or public parks.
Yes: ____
No: ____
Date: _____
3. Describe an instance in your practice where you prepare
children for changes in a supportive and timely manner
As an instance in my practice where I prepare children for a change in a
supportive and timely manner is a situation when I provide them time to prepare
in which I put them in a small group and allow them to express them self by
valuing their concern.
Yes: ____
No: ____
Date: _____
4. Describe how you assist in developing meaningful
routines, including those that minimise distress at
separation of the family and child
To develop meaningful routines including those that minimise stress and
separation of the family and children I will create a routine of group playing and
encourage mindful reunion. Along with this I will also make separations after
naps of feedings and acts as a consistent primary caregiver and also make efforts
to engage children in sports to relieve their stress.
Yes: ____
No: ____
Date: _____
5. Describe an instances in your practice where you observe
families and children for signs of stress/distress on
arrival
There was an incident in which I want to save that child showed the sign of
stress due to separation from the family in that situation I immediately acted as a
caregiver and engage with the children in a small sports activity.
Yes: ____
No: ____
Date: _____
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6. Describe an instance in your practice where you begin
interaction with the child while family is still present to
minimise abruptness of separation
During my practices I faced an instance in which started interacting with child
by communicating with child in a soft manner and tried to build sense of
belongingness to minimise abruptness of separation.
Yes: ____
No: ____
Date: _____
7. Describe how you encourage the family to take as much
time as needed to have a relaxed, unhurried separation
from their child
I will take child to the room and point out all the activities that will be available
to them and conferred them with some soft words with positive behaviour and
make them field ensure that their child will feel safe and come.
Yes: ____
No: ____
Date: _____
8. Describe how you respond to child’s distress at
separation from the family in a calm and reassuring
manner
I will acknowledge their feelings and will show empathy with some
warm hug and soft words.
Yes: ____
No: ____
Date: _____
9. Describe an instance in your practice where you use oral
communication skills in order to interact calmly and
positively with families and children
I faced a challenge in which I used my oral communication skills and shared soft
words to interact with children and families in a positive and calm manner.
Yes: ____
No: ____
Date: _____
10. Describe how you ensure the smooth transition of
new arrivals
Ensure the smooth transition of new arrival by using play and children's interest
and taking use of visual with positive feedback with transitions.
Yes: ____
No: ____
Date: _____
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11. Describe how you support children through
transition and change
I will support children through transition and change by providing them positive
feedback and providing efficient support during their change process. I will also
guide them and will try to build physical and emotional support that will help
them during the process.
Yes: ____
No: ____
Date: _____
12. Describe how you managed at least two (2) toilet
accidents in the centre
I will manage at least to toilet accidents in the centre by helping child change
clothes and provide verbal reassurance to the child and make sure that children
experience safe and hygienic practice. I will also take use of respective
procedure as well as practice in order to promote capacity and learning building.
Yes: ____
No: ____
Date: _____
Supervisor Declaration
By affixing my signature below I declare that the candidate, whose name
is recorded above, has completed the tasks outlined in this form according
to the descriptions provided. I further confirm that I have observed the
candidate plan, develop and implement a childcare plan for children in the
centre.
Satisfactory Performance Not Yet Satisfactory Performance
Supervisor’s Name: Signature:
Date Completed:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
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Supervisor Qualifications:
Supervisor Comments (optional feedback to candidate):
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