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Project Change Management and Communication Plan

   

Added on  2019-09-16

22 Pages3637 Words914 Views
Leadership Management
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ODESSA MOBILE TECHNOLOGY PROJECTProject PlanOdessa Mobile Technology ProjectAuthor:Debbie Whitson Creation Date:7/10/03Last Revised:7/10/03Version:1.0
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ODESSA MOBILE TECHNOLOGY PROJECTTABLE OF CONTENTSINTRODUCTION........................................................................................................................................................................2PURPOSEOF PLAN.......................................................................................................................................................................2BACKGROUND INFORMATION/AVAILABLE ALTERNATIVES......................................................................................................2PROJECT APPROACH...........................................................................................................................................................3PHASE X: SECURE EQUIPMENT...........................................................................................................................................3GOALS AND OBJECTIVES....................................................................................................................................................4BUSINESS GOALSAND OBJECTIVES....................................................................................................................................4PROJECT GOALSAND OBJECTIVES.....................................................................................................................................4SCOPE.........................................................................................................................................................................................5SCOPE DEFINITION..............................................................................................................................................................5ITEMS BEYOND SCOPE........................................................................................................................................................6PROJECTED BUDGET...........................................................................................................................................................6RISK ASSESSMENT..............................................................................................................................................................7INITIAL PROJECT RISK ASSESSMENT...................................................................................................................................8MILESTONES......................................................................................................................................................................11ASSUMPTIONS........................................................................................................................................................................12PROJECT ASSUMPTIONS....................................................................................................................................................12CONSTRAINTS........................................................................................................................................................................13PROJECT CONSTRAINTS....................................................................................................................................................13RELATED PROJECTS..........................................................................................................................................................13CRITICAL PROJECT BARRIERS...........................................................................................................................................13PROJECT MANAGEMENT APPROACH............................................................................................................................14PROJECT TIMELINE............................................................................................................................................................14PROJECT ROLESAND RESPONSIBILITIES...........................................................................................................................14ISSUE MANAGEMENT.........................................................................................................................................................16COMMUNICATIONS PLAN....................................................................................................................................................17ATTACHMENTS/APPENDICES...........................................................................................................................................19APPROVALS............................................................................................................................................................................20Sign-off Sheet............................................................................................................................................................................201
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INTRODUCTIONPurpose of PlanThe Odessa Mobile Technology Project Plan will provide a definition of the project, including the project’s goals and objectives. Additionally, the Plan will serve as an agreement between the following parties: Project Sponsor, Steering Committee, Project Manager, Project Team, and other personnel associated withand/or affected by the project.The Project Plan defines the following:Project purposeBusiness and project goals and objectivesScope and expectationsRoles and responsibilitiesAssumptions and constraintsProject management approachGround rules for the projectProject budgetProject timelineThe conceptual design of new technologyBackground Information/Available AlternativesDebbie: This section should describe the work you have done to date, the choices you had with regard to hardware/software, and an explanation of how you arrived at the decision to use L3 and Tiburon.2
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Project ApproachThis section should outline the way you will roll out the technology, including the highest level milestones. For example: Phase I: Secure agreement with vendors (L3 and Tiburon) Phase II:Order/Install EquipmentPhase III:Install/Test SoftwarePhase IV:Conduct Hardware/Software TestingPhase V:Conduct TrainingPhase VI:Implement ARS/AFRPhase X: Secure EquipmentDefine the phases in more detail.3
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GOALS AND OBJECTIVESBusiness Goals and ObjectivesThe business goals and objectives for this project will focus on implementing mobile technology that:Improves officer, firefighter and citizen safety.Facilitates coordination and information sharing both internal and external to the participating organizations.Enhances the ability and effectiveness of staff to perform their jobs.Facilitates coordinated crime prevention and reduction.Provides high levels of data security.Provides an open, flexible, reliable technology base for the future.Facilitates the electronic capture of data at its source.Is easy to use.Eliminate redundant data entry throughout the organization.Project Goals and ObjectivesSample project goals and objectives:Ensure that end users have input into the design process.Accomplish project business goals and objectives within defined budget and time parameters.Minimize impact to standard business operations within the affected units.Craft a favorable and secure agreement between the Department and the selected vendor.4
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SCOPEScope DefinitionThe Project will introduce new mobile technology; including the following:35 mobile devicesDigital CAD dispatch softwareCar to car messagingInternet access (?)Automated field reporting softwareGPS/AVL for automated dispatchIncluding the following interfaces:CADRMSAFRTLETS/NCIC/NLETSDesired EnhancementsAny?5
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