Online Stud Farm Management System - Project Management

This paper discusses the development of Online Stud Farm Management System by Globlex, team charter, communication plan, learning cycles, and project reflection. It also highlights the skills and knowledge required by the ICT project manager in managing the project effectively. Subject: Project Management

PROJECT MANAGEMENT
Online Stud Farm management system
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Abstract
The paper mainly focusses on the development of Online Stud Farm Management
System by the organization Globlex for providing proper facility of online booking and
payment to the breeders. It is identified that the system that is developed is very much
useful for the breeders. This paper mainly elaborates the team charter including the
skills as well as responsibilities of team members who are mainly involved in the project
for developing the stud farm management system. The paper also focusses on learning
cycles as well as communication plan which are very much necessary to complete the
entire project successfully. Furthermore project reflection is provided that elaborates
the skills, knowledge as well as tactics that are required to be present within the ICT
project manager in context to IT profession for managing project effectively.

Part One:
1. Project Name / Team / Description – (Team work)
Team Name:
Team Members Role Contact No Email
Peraiah Nali Database developer <Please fill> [e-mail]
Sheraz Mohammad Project manager <Please fill> [e-mail]
Arshad Shahid Scrum master <Please fill> [e-mail]
Swagath Reddy System developer and
analyst
<Please fill> [e-mail]
2. PROJECT OVERVIEW – (Individual Work)
The paper mainly reflects on the organization Globlex that mainly aims to develop
online farm management system in order to replace the manual system that the
organization uses in order to handle its business related operations. The development of
Online system by Globlex is quite advantageous as it not only provides the facility of
online booking but also assists in providing effective facility of data maintenance that
further helps in reflecting that the objectives that is associated within breeding within
the both Australian as well as international market is successfully achieved. It is
identified that agile project methodology is mainly utilized within the project for
developing the online stud farm management system successfully.
The report mainly focusses on communication plan, team charter, learning cycles as
well as reflection that mainly discusses about the skills, methodologies as well as
techniques which are mainly required by the ICT project manager within the IT
profession.
3. PROJECT DESCRIPTION & OBJECTIVES
The development of Online Stud Farm management system is quite beneficial for
both the breeders as well as farmers as the system assists in giving effective facility of
making payment as well as booking orders on an online platform. It is identified that
Globlex is providing help to the breeders by generally storing information associated
with breeding. Furthermore, the system that is developed is found to effective in giving
proper opportunity to the breeders in making proper contact with the manager when
necessary. Moreover, the system also have proper mobile features which assists in
giving proper easy as well as quick process of recording.
4. TEAM CHARTER – Team Work
Team Members Role Skills and Knowledge Inventory
Peraiah Nali Database
developer
. They are skilled in developing database and in
addition to this they also have proper technical
knowledge in integration as well as programming.
Sheraz
Mohammad
Project manager The project manager are skilled manager of the
project who have appropriate knowledge about

the project management processes as well as
methodologies for managing the project
successfully within the provided time.
Arshad Shahid Scrum master They are skilled in solving problems and generally
assists in mitigating various types of inevitable
conflicts. In addition to this, they are also
excellent in planning and communication.
Swagath Reddy System
developer and
analyst
They are generally skilled programmer who have
also knowledge in technical skills, system analysis,
testing and more.
Role Roles and Responsibilities
Database
developer
The database developer is the person who is responsible of
developing the database for the online stud farm management
system.
Project manager The project manager takes the entire responsibility starting from the
initiation till the closure phase of the project. They are also engaged
in managing the risks that are mainly associated with the system.
Scrum master They are mainly responsible of providing the facility of operation to
the project team members and assists in resolving challenges as well
as issues by properly securing the resources of the project.
Additionally they are also responsible inn mitigating any type of
obstacles from the project.
System
developer and
analyst
They are responsible of integrating as well as developing disparate
parts of the online stud farm management system including the back
end, financial system, from end as well as the database.
a. Team Communications: Team Work –
Communication
Type
Frequency / Time Location Emails and Document
Storage location
Meeting for
planning
schedule
Weekly Room 2.03 The meeting minutes
that are shared online
are generally stored
within the software of
project management
Initial project
meeting with
the client
Once Room 3.05 Meeting minutes is done
on paper which is shared
through email to the
project team members.
Meeting for the
testing of the
system
Every Thursday Project office The information about
the system testing is
mainly communicated

through email and it is
mainly updated with the
help of Wrike.
Meeting about
the project
budget
Weekly Conference hall The financial budget
that is needed for the
project through
paperwork and shared
with the help of email.
Meeting for
assembling
team
Once before project
initiation
Room 1.5 The meeting minutes are
generally shared
electronically with the
interested project team
members.
b. Team Rules & Expectations
Individual Work
As a project manager, I have gained proper skills as well as knowledge in
resolving conflicts as well as managing the requirements of the project by
proceeding the project as per the initial project schedule. In spite of the fact that
the role that is provided to me is new, I work properly within the project for
finishing it successfully. I have gained positive experiences in context to conflict
management, leadership as well as problem solving. Despite of the proper
planning, I have analyzed that the project success is very much inevitable and
thus some people faces issues as well as challenges in managing the project.
Team Work
Team values
The values of the team include:
 Appropriate cooperation as well as collaboration with team members
 Appropriate communication
 Proper leadership
Code of ethics
 Proper behavior with the project team members
 Stakeholder’s interest must be protected
 Integrity as well as originality
Rules and expectations
The expectations and rules include:
 Appropriate contribution from the project team members
 Legal notice must be provided to the team members if they are absent in
the meeting more than thrice
 Weekly meetings must be attained by 90% of team members

 Signatures – Insert the electronic signature of all the team members here. This will indicate an
understanding and agreement to the rules and expectations as specified in the points above.
______________________ ________________
______________________ ________________
______________________ ________________
______________________ ________________
Signature Date
Part Two:
1. Learning Cycles – I need to see at the least 5 meetings. I have
facilitated 3 meetings. 2 meetings can happen in your own time. –
Team Work
Meeting Date Organiser – organises
the meeting by writing
down the team’s ideas
and then distributes
them to the team for
feedback.
•
Scribe – documents
the ideas and action
points going
forward.
Meeting outcome / your
understanding of the
project from the
meeting
12/04/18 Project manager Project manager Proper idea about
project concepts.
15/04/18 Scrum master Project manager Assigns roles to the
team members
17/04/18 Scrum master Database developer Creates proper
planning about the
project.
20/04/10 Project manager Scrum master Understands the needs
as well as requirements
of the project.
23/04/18 Project manager Scrum master The testing the system
is done and proper
identification of feature.
Part Three:
Communication Plan – Team Work
Stakeholder
name
Information to
be shared
Frequency of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism for
communication
Hardcopy, pdf,
ppt, word, email,
etc
Who What When Where Why How
Database
developer
The database
developer
shares
information if
Whenever
necessary
Office The main purpose
is to mitigate the
technical problem
associated with
Hardcopy, pdf

any technical
issue occur with
the database.
system database
Project
manager
The project
manager
shares
information
about the
design and
development of
the system.
Weekly Office The main purpose
of this
communication is
to develop the
online stud farm
management
system as per the
business objectives
of the organization.
Email, hardcopy
CEO of
Globlex
The CEO
generally
shares about
the fund that is
provided for the
system
development
Monthly This information is
shared so that the
project managers
are capable of
completing the
work within the
expected time.
Hardcopy, pdf
Part Four:
Reflection – Individual Work
I have analyzed after undertaking this project that leaders generally requires proper
skills and knowledge in order to make the entire project successful. I believe that a leader
must have proper capability of managing as well as leading the project effectively by giving
proper direction to the project team members of the organization so that they can perform
their responsibilities as well as job successfully. However from this project I have analyzed
that a single style of leadership never makes project successful as a result a leader needs to
change his style of leadership from time to time so that as per the situation they can work
effectively in completing the work of the project. Additionally I have learnt how to get ideas
from the team members by proper communication.
In the profession of ICT as a project manager I analyzed that proper knowledge as
well as skills is needed for managing the entire project effectively. Appropriate knowledge in
the methodologies of project management is generally needed so that proper project
methodology as per the project type can be used. Additionally, the ICT project manager
must have proper skills in context to project negotiations so that it can be properly applied
within the project. Moreover, excellent in management as well as organizing project is
indispensable for giving proper work opportunity to the project team members.

Part Five: Team and Individual Work
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