Developing an Online Stud Farm Management System for Globex Corporation

This document outlines the development of an online system for managing stud farms in New South Wales and other parts of Australia. The system will allow online booking and tracking of horses. It includes a team charter, learning cycles, communication plan, and reflection.

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Part One:
1. Project Name / Team / Description – (Teamwork)
Team Name: User-Friendly Solution Providers
Team Members Role Contact No EMail
Vidhi Patel Project Manager provide provide
Ramandeep kaur System Manager provide provide
2. PROJECT OVERVIEW – (Individual Work)
The Globex Corporation requires developing a system of IT which they will use for developing
the foundation of the clients by supplying services to all the farms of the stud in the New South
Wales and the other farms in Australia. Since Virtucon is the oldest association of Globex thus
Globex handed over or simply gave the project to Virtucon. The managers and the farmers of
the farms to solve many problems that they are facing now while managing the statistics
foundation using the register of the hardcopy, spreadsheet etc. This IT will be helpful in tracking
the necessary information about the horses.
3. PROJECT DESCRIPTION & OBJECTIVES – Individual work
The main aim for the development of the IT system is to give support to the New South Wales
and the other Australian farms and will help them to handle the booking of the horses online
and will allow them to easily track the details about the horses. Since this system of the stud
farm will enable online booking, the breeders of the farm will be able to book their farm site and
the workers for managing the system. The new concept has been found out by the Globex
Corporation and Globex handed over the project to its old consultant Virtucon.
Some of the functions of this system IT system are stated below:
(1) Supporting stud’s functions and activities which are related to breeding
(2) Supporting all the functions which are related to booking in the stud farm along with
breeding
(3) Supporting all the activities and access from any software or hardware system like
the Internet of Things
Advantages of developing the system are:
(1) The horses can be easily booked by the interested customers and they will get all
the I formation about the horse they will choose if they want
(2) The system requires developing a unique identification code and storing all the
information on the web with the code for the newborn horses in the farm
(3) The system should supply the data to the buyer of the horse containing information
about the horse and the treatments done to them
(4) Generation of online payment receipts and the system should also help in the filling
of the BAS and the GST

4. TEAM CHARTER – Team Work
Team
Members
Role Skills and Knowledge Inventory
Vidhi Patel Project Manager For the management of the team, the skills in
communication, leadership, risk management and
negotiating should be increased.
Ramandeep
Kaur
System Manager They should have a good skill in communication, proper
coding and time management is also required to be
done. They should have some knowledge of idea about
the networking (Arora, 2017).
Role Roles and Responsibilities
Project
Manager
They should communicate with members and the workers of the farm to find
out the requirements in the system for the functioning of the system, required
for managing the project and for developing the IT system.
Software
Expert
The progress report should be made on a weekly basis and the requirements
should be translated into the coding for the development of the IT system.
a. Team Communications: Team Work – (I need to see at the least 5 meetings listed
here)
Communicatio
n Type
Frequency /
Time
Location eMails and Document Storage location
Face to face /
Audio
Conferencing
As per
schedule
Virtucon
Meeting
Room
The hard copies are stored in the Document
Control Centre and the soft copies of the minutes
of meeting are stored in the Virtucon Central
Sever.
Face to face Weekly Shop The hard copies are stored in the Central
Document Control Centre.
In person Daily Virtucon
Meeting
Room
The hard copies are stored in the Document
Control Centre and the soft copies of the minutes
of meeting are stored in the Virtucon Central
Sever.
Face to face /
Video
Conferencing
Monthly Globex
Meeting
Room
For the storage of the soft copy of the minutes of
meeting, the Globex Central Server will be used.
Face to face /
Video
Conferencing
Weekly Virtucon
Meeting
Room
The hard copies are stored in the Document
Control Centre and the soft copies of the minutes
of meeting are stored in the Virtucon Central
Sever.

b. Team Rules & Expectations
Individual Work
Experience in team working: For delivering a superior quality product, many workers
are required to be engaged in the work so that they can share
their information among themselves and can hand over the
project within the time (Seetharan, 2015).
The last project of mine was not delivered on time due to the
gap in the communication among the workers and the whole
team was discouraged due to this situation.
Team’s objective: Well-mannered and effective communication among the team
members and the fewer chances of the arrival of any conflict among
the members of the project.
Leanings from my experience: The team members or the team workers are required to
have knowledge about the project to be done and should have a good communication
skill. For the management of the team in a better way, the role of the leader will be
played by the project manager.
Team Work
o Team values: should work with a positive attitude and should always keep on
encouraging the other members and should sustain a healthy relationship with the
other workers of the team (Crowe Associates Ltd., 2018). They should never try to
prove themselves as superior and the others inferior
o Code of ethics: the behavior of the workers of the team should remain proper in the
place of work. Always put honesty first and the value of the product than the self-ego
(Product Engineering Processes, 2009). They should not try to hide any information or
any document from the other worker. They should focus on their work to make a high-
quality project which will raise the name of their organization
o Rules and expectations: all the workers should attend the meetings. They should
come with the entire document they have and should share their thoughts and ideas in
the meeting. Before leaving the conference hall, they are ought to sign in the MoM.
___Vidhi Patel___________ ________________
______________________ ________________
__Ramandeep Kaur_______ ________________
Signature Date

Part Two:
1. Learning Cycles
Meeting Date Organiser Scribe Meeting outcome
18th March
2018
Vidhi Patel
(The Project
Manager)
Ramandeep
Kaur (The
System
Manager)
The pastoral section should be the client’s
main target.
The IT system designed and adapted is
required to be as per the standards of
Australia.
19th March
2018
Ramandeep
Kaur (The
System
Manager)
Vidhi Patel
(The Project
Manager)
The breeders should get the opportunity to
book the farm of the stud and the manager
as well using the online system.
20th March
2018
Vidhi Patel
(The Project
Manager)
Ramandeep
Kaur (The
System
Manager)
The online stud farm management system
or the OSFMS should be accessible from all
the IOTs or the Internet of Things.
21st March
2018
Ramandeep
Kaur (The
System
Manager)
Vidhi Patel
(The Project
Manager)
The newly developed system of the OSFMS
should be free from the dangers and any
kind of errors with the features of finance
depending on the requirement.
22nd March
2018
Vidhi Patel
(The Project
Manager)
Ramandeep
Kaur (The
System
Manager)
The birth certificate with the treatment
reports of each horse of the OSFMS is
required to be contained.
2. Learning Records:
The Facts (Kotnour, 1999) The Assumptions The Questions
The newly developed and
adapted IT system should meet
the standards of Australia.
For the continuation of the work
of project management, Globex
will pay in full to the Virtucon.
When is the project to be
delivered?
The breeders should be able to
book the farm of the stud as well
as the manager through the
online booking system.
There will be no requirement of
searching the customers a d
the clients for preparing them
which is also not Virtucon’s
scope
What are the qualities that
are required to be
maintained in the project?
This OSFMS should be
accessible from all the Internet of
Things hardware.
Once the guarantee period is
over Virtucon will not take any
responsibility for maintaining
the online stud farm
management system
How much cost is required
for the development of the
online stud farm
management system?
The newly developed system of Team members shall remain in How can the justifications

the OSFMS should be free from
the dangers and any kind of
errors with the features of
finance depending on the
requirement
the organization until the
completion of the OSFMS
implementation project
The workers of the team are
required to be present in the
association until the end of the
project of the online stud farm
management system’s
execution.
for the authenticity of the
project be maintained as
per the requirements?
The birth certificate with the
treatment reports of each horse
of the OSFMS is required to be
contained.
3. The Action Plan for the Questions:
The Questions Action By whom By when
When is the project to be
delivered?
Evolving a schedule for
the project and then
sharing it with the
Globex to get approved.
The Sponsor / Vidhi
Patel (The Project
Manager)
Before
Initiation Stage
What are the qualities
that are required to be
maintained in the
project?
Recognition of the
international and the
Australian standards.
Vidhi Patel (The
Project Manager) /
Ramandeep Kaur (The
System Manager)
During
Planning
Stage of the
Project
How much cost is
required for the
development of the
online stud farm
management system?
Identification of the
budget of the overall
project and then
evolvement of the
schedule’s cost
The Sponsor / Vidhi
Patel (The Project
Manager)
During
Planning
Stage of the
Project
How can the
justifications for the
authenticity of the project
be maintained as per the
requirements?
Evolvement of a list
containing all the
requirements of the
stakeholders and then
rectifying it by the
Globex.
Vidhi Patel (The
Project Manager)
During
Initiation Stage

Part Three:
Communication Plan – Team Work
Stakeholder
name (Ray,
2017)
Information to be shared Frequency of
information
exchange
Location of
information
exchange
Purpose of communication Mechanism for
communication
Hardcopy, pdf,
ppt, word, email,
etc
Who What When Where Why How
The
Sponsor
The reports of all the
projects on cost, time,
risk, and scope
Once in a
Month
Meeting Room
of the Globex
For appraising the
project and for
keeping it upgraded
Ppt, word,
hardcopy
The
Coordinator
s of the
project (from
Client)
The reports of all the
projects on cost, time,
risk, and scope
Once in a
Month
Meeting Room
of the Globex
For appraising the
project and for
keeping it upgraded
Ppt, word,
hardcopy
The Client
Team
The reports of all the
projects on cost, time,
risk, and scope
Once in a
Month
Meeting Room
of the Globex
For engaging them Ppt, word,
hardcopy
The Team
of
Consultant
The reports of all the
projects on cost, time,
risk, and scope
Once in a
Month
Meeting Room
of the Virtucon
For engaging them Email, Word,
and Pdf
Vidhi Patel
(The Project
Manager)
The project should
be reported at every
stage as per the
stakeholders
Once in a
Month,
Week and
Day
Meeting
Globex’s room
For appraising the
project situation and
for gathering the
issues in the project
from the stakeholders
Hardcopy, pdf,
ppt, word,
email, etc
Ramandeep
Kaur (The
System
Manager)
Reports should be
made weekly on the
project to be
delivered
Once in a
Week and
Day
The meeting
room of
Virtucon and
email
Sending the report to
the project manager
for rectifying the
project
Hardcopy, pdf,
ppt, word,
email, etc
The
Manager of
Stud Farms
Development of
monthly report
Once in a
Month
At their office For engaging them Pdf
The
Owners /
Breeders
Development of
monthly report
Once in a
Month
At their office For engaging them Pdf

Part Four:
Reflection – Individual Work
When I was making the solution for the task for directing the members of my team to maintain the
quality and time of the project and while managing all the meetings, each team members helped me
and gave me a homely feeling. I understood that for the development of a good project, the
communication skills are needed to be very powerful as if any lacunas are left behind while
communicating and sharing any incorrect information then the whole project may get adversely
affected. The workers who cannot do their work up to the mark should not be discouraged the other
workers who are working properly should be encouraged for their work. I feel, that the project manager
who lacks the communication and leadership skill and leadership skills are the brains responsible for
the failure of any project (Aston, 2017).
As we should deal with the experienced people in the IT sector, the project manager, who will be
playing the leadership role in the project should be highly experienced and should be able to make
quick decisions. The project manager should also encourage others for their excellent job and if anyone
does not work properly, the project manager should not blame the person. According to me in the ICT
project, a project manager needs to contain all these qualities and if there is a lack of any of these
qualities in the project manager, the project may get failed. In the field of ICT project management, the
project manager did to handle many human resources who are highly skilled in their knowledge and
experience, so managing them properly is the key issues ribbons for decides the success factor of a
project. Therefore, the project manager of any ICT project management group should possess very
strong leadership skills for making the project successful (Landau, 2017).
Part Five:
References
Arora, S. (2017, March 24). Top Data Analytics Skills Required to Become a Data Analyst. Retrieved
April 20, 2018, from Digital Marketing & Data Analytics Blog:
https://www.digitalvidya.com/blog/data-analytics-skills/
Aston, B. (2017, January 8). 7 Essential Project Management Skills for 2018. Retrieved April 20, 2018,
from The Digital Project Manager: https://thedigitalprojectmanager.com/project-management-
skills/
Crowe Associates Ltd. (2018). Creating Team Values. Retrieved April 20, 2018, from http://www.crowe-
associates.co.uk: http://www.crowe-associates.co.uk/teams-and-groups/creating-team-values/
Kotnour, T. (1999). A learning framework for project management. Project Management Journal, 30(2),
32-38.
Landau, P. (2017, July 11). 10 Essential Project Management Skills. Retrieved April 20, 2018, from
ProjectManager.com: https://www.projectmanager.com/blog/project-management-skills
Product Engineering Processes. (2009). Team Codes of Conduct. Retrieved April 20, 2018, from
http://web.mit.edu: http://web.mit.edu/2.009/www/codeOfEthics/codeOfEthics.html
Ray, S. (2017, November 22). What Is a Project Management Communication Plan? Retrieved April 20,
2018, from ProjectManager.com: https://www.projectmanager.com/blog/project-management-
communication-plan

Seetharan, A. (2015, March 10). The Human Side of Project Management. Retrieved April 20, 2018,
from LinkedIn Corporation: https://www.slideshare.net/AchchuthanSeetharan/the-human-side-
of-project-management