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Student Name IDAssignment Title: Online Stud Farm management system
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1.Part One:(15 Marks) 1.1 MOV - Measurable Organisational Value (5 Marks) Identify the desired area of impact - Rank the following areas in terms of importance:Strategy / Customer / Financial / Operational / Social (5 Marks) Rank the area of impact (add in any more area you can think of) Area of ImpactRank (1 to 5) Strategy: Strategy is the most important part of online stud farm management system development project because with strategic alignment the project goals can easily achieved. The project manager should focus on developing a never ending strategic plan. 1 Customer: Regardless of types both internal and external customers help the business to grow their revenue by giving frequent feedback on change management and customer focused progress. 3 Financial: This process combines planning, auditing, controlling, procurement budgeting altogether to achieve the project objectives. 4 Operational: Project operation is another important thing that will help the online stud farm management system to gain success and long terms survival in the competitive market. 2 Social: social support is required for the success of this project. The online system should be promoted through social media. 5 • SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE (Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system). Choose the area of impact you have ranked as no 1.
For that area of impact With reference to your project, identify one or two of the following types of value: Better - is improving quality important to your client? Faster - does your client want to increase efficiency? Cheaper - is cutting costs important? Do more - does your client want to continue its growth? For the online stud farm project the rank one area of impact is the strategy. The identified following two types of values for the strategy are better and faster. Based with the number of frequently changing consumers of the stud farm, the strategy should improve and project manager is responsible to make it better than the existing one. Initially the stud farm had a manual data management system which was not efficient and fast. It is expected that with the successful implementation of the online booking system the overall service will become effectively faster. Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money. StakeholdersExpectation GovernmentTo give the consumers throughout the country an efficient online booking service to prevent customer loss. SuppliersTo supply proper software, hardware and network requirements so that the system can be implemented successfully with all required features External consumersThe external customers are expecting to get a perfect fast and secure online booking system from the stud farm. Resource mangerThe resource manager expects that they are delivering are gathering only the needful resources for the system implementation and all the unwanted resources are avoided to prevent budget overrun. Project team membersThe project team members are expecting to complete the project by reaching its objectives within the estimated time and budget. Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric? The project will reach the target metrics within 7 months . •Part Two: (10 Marks) Scope (minimal 10 items) – 10 Marks Requirements are gathered and documented Design and Develop a online booking system for the consumers of stud farm
Test and Implement the system before final launching Reports are implemented and presented to the project manager Hiring experts after examining their skills Support the system through warranty period of 17 months To design a system prototype before the final launch of the system To create project status report with an interval of 1 week Development of a mobile interface also Incorporating supportive graphical user interface to it Out of Scope The relationship between the project and the program are not defined in the scope of the project No post project maintenance factors are assumed after the implementation of the project Assumptions After analysing the details of the online stud farm management system project it has been found that, the project will be successfully completed within 7 months and the budget estimated for this project is $50,000. Additional budget is also prepared for external resource if required by the project development team. It is also assumed that, that besides online interface there will be a mobile app also to offer the customers anytime and anywhere booking. Constraints For this project triple project constraints are selected that are time, scope and budget. It is expected that, the project will be completed within 7 months with a budget of $50,000. The company will be able to offer a mobile app also besides the online booking system. Due to this the consumers can book as per their requirements any time and from anywhere. Scope Management Plan – 10 Marks Proper resources and stakeholders are signed for the successful implementation of the project within $50,000 and 7 months. Though the project will be completed within this time phase but still a guarantee for 17 months will be given for the online booking system. A mobile app is also developed with supporting GUI to offer the consumers all time booking opportunity.
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Resource Plan (from MS-Project) People (and their roles), plus any extra personnel that is required for the project – Project screenshot. Figure 1: resources allotted for the OSFMS project Source: created by author) Technology - any hardware, network and software needs to support the team and your client. HardwareProcessor, equipments, hard drives, memory and sound cards SoftwareServer side scripting language, data server and database (MySQL), local software (cache), operating system etc. NetworkEthernet, diagnostic tools, bandwidth, TCP/IP, network models etc. Facilities - where will most of the teamwork be situated? Based on the analytical details of the online stud farm management system it has been found that, project teamwork should be always situated onsite. Other - for example, travel, training etc. Travel RequirementsThe travel requirements are always different for different countries. The requirements for travel are as follows: Unexpired passport Unexpired visa
Training RequirementsFor the system developers professional technical training and development programs are required to be arranged. The project team members should attend the training program. Part Three: (15 Marks) Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include: Milestones for each phase and deliverable (4 marks) WBSTask NameResource Names 1.5Milestone 1: Completed initiation phaseproject manager 2.7Milestone 2: Completed planning phaseproject manager 3.7Milestone 3: Completed design phaseproject manager 4.6Milestone 4: Completed development phaseproject manager 5.4Milestone 5: Completed testing phaseproject manager 6.3Milestone 6: Completed closure phaseproject manager Activities / Tasks(4 marks) WBSTask NameDurationResource NamesCost 0OSFMS project schedule210 days$50,402.00 1Project initiation15 days$5,744.00 1.1Requirements collection5 daysoperation manager, project manager$2,280.00 1.2Requirement analysis4 daysoperation manager$704.00 1.3Study project objectives9 daysproject team members$1,080.00 1.4Preparing project goal set6 daysproject manager$1,680.00 1.5Milestone 1: Completed initiation phase0 daysproject manager$0.00 2Planning phase42 days$10,544.00 2.1Scope management plan6 daysfacility manager$1,056.00 2.2Resource management plan9 daysproject sponsors$3,024.00 2.3Cost management plan8 daysfinance manager$1,280.00 2.4Time management plan9 daysmarketing manager$2,016.00 2.5Procurement and contingency management plan8 daysfacility manager$1,408.00 2.6Developing project team10 daysoperation manager$1,760.00 2.7Milestone 2: Completed planning0 daysproject manager$0.00
Figure 2: Gantt chart for the OSFMS project Source: created by author) Part Four: (15 Marks) Assumptions - Document any assumptions you have made about the project (5 Marks) It is expected that the project should be completed within $50,000 The project must be completed within 7 months
The project will reduce the risks and errors and also give high level efficiency in online booking List at least 5 Using the Risk Identification Framework as a basis, identify five risks to the project – Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk. (10 Marks) List at least 5 Ris k ID DescriptionProbabilit y Impac t RateAssigned To Response Strategy Threat or Opportunity 5Lack of communicatio n 80%3 1- HighProject manager The project team members should use open communicatio n during the project development and implementatio n phase. Open communicatio n allows the project team members communicate easily to each other. In this case they are allowed to share their point of thoughts with the rest of the project team members and even with the manager. 1Performance risks 90%5HighHR manager Proper skill measurement examination and measurement metrics should be used before hiring project team members. Training and development program improves the technical skills of the project team members 3Operational risks 70%3Mediu m Project manger The operation manager should take necessary approaches so that the stud farm online management system can give all the operation accurately With proper system operation the online booking system will become much efficient.
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4Legal risks50%1LowLegal advisor All necessary legal advises should be considered before initiating the project. If proper measurement s and factors regarding risks are not undertaken then the entire may lead to a failure. 6Marketing risks 80%5HighMarketin g manager Social marketing and traditional marketing approaches should be followed during developing the marketing strategies for the online stud farm management system Lack of marketing will not promote the system as a result consumers will not come to know about the service. 2Strategic risks95%5HighBusiness analyst and project manager After internal and external market analysis business strategies should be developed by the business analyst and the project managers. Proper strategies will give competitive advantages and economic and financial success.
Part Five: (15 Marks) A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client. – 3 Marks While developing the online system for the consumers the team’s philosophy is to deliver a zero defect, risk free, secured and effective booking service to the consumers. Develop and describe the following that your project team could implement to ensure quality; A set of verification activities ( - 6 Marks) Verification ActivityWhen? Requirements analysisInitiation phase Architecture designDevelopment phase System prototype designDevelopment phase System designDevelopment phase Module designDevelopment phase CodingDevelopment phase A set of validation activities (-6 Marks) Validation ActivityWhen? Module integrationTesting phase Unit testingTesting phase Integrated testing criteriaTesting phase Integrated testingTesting phase Acceptance criteria analysisTesting phase Acceptance testingTesting phase
Part Six: 550 words (10 Marks) Closure and EvaluationResearching for the closure checklist and project evaluation a. To prepare for this task, you will be required to provide an annotated bibliography. – 3 marks Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project management be adopted by industries other than software development?.Project Management Journal,45(3), 21-34. This journal reflects the role of agile project management in different industries other than the software development projects. It can be said that agile PMM is mainly beneficial for the software development projects but still it can be used in other businesses also. The usages of APM in medium and large sized companies from various industries are mainly undertaken for innovative projects only. However, it is also defined that those companies have to struggle a lot for managing the current project practices Spundak, M. (2014). Mixed agile/traditional project management methodology–reality or illusion?.Procedia-Social and Behavioral Sciences,119, 939-948. The essence of this journal article is focused on project management methodologies such as mixed agile and traditional PM is a reality or an illusions. This is a set of different processes, rules and procedures including best possible PMM practices. Overall it implies that based on the project back ground of the project management methodology should be chosen by the PM. Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity.International Journal of Project Management,33(2), 291-298. This journal is focused on integration of project management and the organizational change management system. It is very much important to create a relationship among these. It determined that organizational change management is the key factor for project success thus the PM should have professional OCM skills. b. Develop a closure checklist that the project team will use to ensure that the project has been closed properly. – 3 marks Refer also to chapter 12 The online system testing (unit and integrated) has been completely completed All the documents are reviewed and approved properly during the project closure phase The traceability matrix (requirements) are all checked by the project manager and developers The facility manager has closed all risks and issues
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The project final document has been hand overed Technical and cultural training are completed c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated. – 3 Marks chapter 12 Measurable organizational values (MOV) are very important factors to be followed by the project managers and project team members. This process helps to reach the overall business goal. The values considered of this project include strategy, finance, customers and operation. All these are maintain and followed professionally thus it is expected that with the launch of the online stud farm online booking system the rate of ROI will automatically increase and the stud farm will get financial profit. MOV should be considered before the beginning of any project.
Part Six:References(10 Marks) Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project management be adopted by industries other than software development?.Project Management Journal,45(3), 21-34. Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project management be adopted by industries other than software development?.Project Management Journal,45(3), 21-34. Heldman, K. (2015).PMP project management professional exam deluxe study guide: updated for the 2015 Exam. John Wiley & Sons. Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity.International Journal of Project Management,33(2), 291- 298. Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity.International Journal of Project Management,33(2), 291- 298. Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts.International Journal of Project Management,33(6), 1377-1392. Kerzner, H. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success.International journal of project management,32(2), 202-217. Sanchez, M. A. (2015). Integrating sustainability issues into project management.Journal of Cleaner Production,96, 319-330. Schwalbe, K. (2015).Information technology project management. Cengage Learning. Spundak, M. (2014). Mixed agile/traditional project management methodology–reality or illusion?.Procedia-Social and Behavioral Sciences,119, 939-948. Turner, R. (2016).Gower handbook of project management. Routledge.