Online Stud Farm Management System - Project Management

Running Head: PROJECT MANAGEMENT
Assignment Item 3: Online Stud Farm Management System
Name of the Student
Name of the University

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Table of Contents
Part One: Measurable Organization Value (MOV).........................................................................2
Part Two: Scope Management Plan.................................................................................................3
Part Three: Work Breakdown Structure..........................................................................................4
Part Four: Project Risk Analysis and Plan.....................................................................................12
Part Five: Quality Management Plan.............................................................................................13
Part Six: Closure and Evaluation...................................................................................................13
Bibliography..................................................................................................................................16

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Part One: Measurable Organization Value (MOV)
Before the start of a project, a standard is set that must be fulfilled at the end of the
project. This particular standard is called measurable organization value or MOV. The MOV for
a project is generally defined by a number of aspects that are described below focussing on this
particular project for the development of online stud farm management system.
Desired Area of Impact: Since Globex is focusing to develop the system in order to
satisfy the needs of the customer, this project can be called as customer centric and hence, the
desired area of impact for the project is customer. Globex wants to exploit the customers’ needs
for enhancing the needs of the business for the company.
In addition to the desired area of impact, there are also some values that are to be fulfilled
by the project. These values are able to define the entire quality of the project are explained as
follows.
Better: The proposed management system is definitely a better option over the existing
systems that are handled manually in the stud farms.
Faster: The manual systems at the stud farms are slow and not very efficient. The new
proposed management system is thousand times faster and very efficient.
Cheaper: The new proposed system will have one time purchase cost and small
maintenance costs whereas the manual system requires monthly expenses on wages as well as
system maintenance.

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Do More: In addition to providing the clients with their business needs, Globex will be
able to get a strong hold on the software distribution and development market.
After these attributes are defined, the outcome of the project will be judged by some
project metrics that are certain sets of values or standards associated with the project. The project
metrics are as follows.
Quality: The developed system must be of the best quality without any major issues, bugs
or interface problems. The user should be able to read the contents and functions of the system
easily so that they can use or manage the same. Without the presence of quality, Globex will not
be able to develop their business and marketing strategy with the online management system.
Service: Another major metric for the project is the service provided by the system. The
system must be able to fulfil the requirements of the stud farm managers and additionally, they
should be able to use with low maintenance and upgrade costs.
The timeframe for achieving the MOV is set at around 10 months within which, the
project will be completed and commercialization will be done.
The MOV of the project proposed by Globex is a high quality online stud farm
management system that will provide the stud farm managers will required services and features
without additional maintenance and upgrade costs once the one time cost for the system is paid.
Part Two: Scope Management Plan
The scope of the project including the out of scope items have been defined as follows.

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 Contract with Virtucon for the development of the system is within the scope of
the project.
 Identification of issues faced by the stud farm managers is within the scope of the
project.
 Development of the new online stud farm management system is within the scope
of the project.
 Development of system marketing strategy is out of scope of the project.
 Plans for future upgrades and mods are out of scope of this project.
Part Three: Work Breakdown Structure
The work breakdown structure of the project is shown as follows.

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Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
Based on the work breakdown structure, the schedule for the project is determined and
shown in the following table.
Task Name Duration Start Finish
Development of Online Stud Farm
Management System
114 days Tue 29-05-18 Fri 02-11-18
Project Planning and Preparation 25 days Tue 29-05-18 Mon 02-07-18
Discussion and Consultation between
Globex and Virtucon
4 days Tue 29-05-18 Fri 01-06-18
Identification of the Business Solution 2 days Mon 04-06-18 Tue 05-06-18
Install a Demo Version of Proposed
System
5 days Wed 06-06-18 Tue 12-06-18
Try on the Demo Version 5 days Wed 13-06-18 Tue 19-06-18
Approve System Design 1 day Wed 20-06-18 Wed 20-06-18
Sign Contract for the Development of the
Stud Farm Management System
2 days Thu 21-06-18 Fri 22-06-18
Develop Project Plan 5 days Mon 25-06-18 Fri 29-06-18

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Approve Project Plan 1 day Mon 02-07-18 Mon 02-07-18
Project Initiation 7 days Tue 03-07-18 Wed 11-07-18
Allocation Funds for the Project 1 day Tue 03-07-18 Tue 03-07-18
Create a List of Requirements 3 days Wed 04-07-18 Fri 06-07-18
Final Review Management System Design 2 days Mon 09-07-18 Tue 10-07-18
Estimate an Overall Schedule for Project 1 day Wed 11-07-18 Wed 11-07-18
Project Execution 63 days Thu 12-07-18 Mon 08-10-18
Procure System Softwares and Software
Platform
2 days Thu 12-07-18 Fri 13-07-18
Procure Hardware Upgrades 2 days Thu 12-07-18 Fri 13-07-18
Upgrade Current Hardware 10 days Mon 16-07-18 Fri 27-07-18
Start Development of Online Stud Farm
Management System
1 day Mon 16-07-18 Mon 16-07-18
Develop the System Architecture 25 days Tue 17-07-18 Mon 20-08-18
Develop Proposed Features 15 days Tue 21-08-18 Mon 10-09-18
Add GUI 10 days Tue 11-09-18 Mon 24-09-18
Test System for Bugs and Errors 6 days Tue 25-09-18 Tue 02-10-18

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Complete the Development of the System 4 days Wed 03-10-18 Mon 08-10-18
Training 10 days Tue 09-10-18 Mon 22-10-18
Train Current Employees at Globex 5 days Tue 09-10-18 Mon 15-10-18
Develop Marketing Plan for the
Management System
2 days Tue 16-10-18 Wed 17-10-18
Provide Future Upgrade Information 2 days Thu 18-10-18 Fri 19-10-18
System Handover 1 day Mon 22-10-18 Mon 22-10-18
Project Closing 9 days Tue 23-10-18 Fri 02-11-18
Post Project Review 2 days Tue 23-10-18 Wed 24-10-18
Project Documentation 5 days Thu 25-10-18 Wed 31-10-18
Stakeholder Sign Off 1 day Thu 01-11-18 Thu 01-11-18
Closing of the Project 1 day Fri 02-11-18 Fri 02-11-18
For the development of the budget plan for the project, the following resources are
considered along with their standard usage rates.
Resource Name Type Initials Max. Units Std. Rate

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Project Manager Work P 100% $175.00/hr
Manager of Marketing and
Finance
Work M 100% $125.00/hr
IT Technical Manager Work I 100% $125.00/hr
Trainer Work T 100% $50.00/hr
System Integration Expert Work S 100% $75.00/hr
System Developer Work S 100% $75.00/hr
Chief IT Officer Work C 100% $125.00/hr
Data Management and
Control Officer
Work D 100% $125.00/hr
Project Supervisor Work P 100% $125.00/hr
Hardware Upgrades Material H $30,000.00
Development Software Material D $15,000.00
These resources are allocated within the project and the overall budget for the project is
determined using bottom up estimation method as follows.
Task Name Resource Names Cost

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Development of Online Stud Farm
Management System
$125,000.00 [TOTAL
BUDGET]
Project Planning and
Preparation
$38,000.00
Discussion and Consultation
between Globex and Virtucon
Project Manager $5,600.00
Identification of the Business
Solution
Project Manager, IT Technical
Manager
$4,800.00
Install a Demo Version of
Proposed System
Chief IT Officer, IT Technical
Manager
$10,000.00
Try on the Demo Version Chief IT Officer $5,000.00
Approve System Design Project Manager $1,400.00
Sign Contract for the
Development of the Stud Farm
Management System
Project Supervisor, Project
Manager
$4,800.00
Develop Project Plan IT Technical Manager $5,000.00
Approve Project Plan Project Manager $1,400.00
Project Initiation $7,000.00
Allocation Funds for the Project Project Supervisor $1,000.00

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Create a List of Requirements
Manager of Marketing and
Finance
$3,000.00
Final Review Management
System Design
Manager of Marketing and
Finance
$2,000.00
Estimate an Overall Schedule
for Project
IT Technical Manager $1,000.00
Project Execution $59,000.00
Procure System Softwares and
Software Platform
Chief IT Officer $2,000.00
Procure Hardware Upgrades Chief IT Officer $2,000.00
Upgrade Current Hardware System Integration Expert $6,000.00
Start Development of Online
Stud Farm Management System
System Integration Expert $600.00
Develop the System
Architecture
System Integration Expert $15,000.00
Develop Proposed Features
Data Management and Control
Officer
$15,000.00
Add GUI System Developer $6,000.00

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Test System for Bugs and Errors System Developer $3,600.00
Complete the Development of
the System
System Developer, System
Integration Expert, Chief IT
Officer
$8,800.00
Training $4,000.00
Train Current Employees at
Globex
Trainer $2,000.00
Develop Marketing Plan for the
Management System
Trainer $800.00
Provide Future Upgrade
Information
Trainer $800.00
System Handover Trainer $400.00
Project Closing $17,000.00
Post Project Review Chief IT Officer $2,000.00
Project Documentation Project Manager $7,000.00
Stakeholder Sign Off Project Supervisor, Manager of
Marketing and Finance, Data
$6,600.00

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Management and Control Officer,
System Developer, System
Integration Expert, Chief IT
Officer, IT Technical Manager,
Trainer
Closing of the Project Project Manager $1,400.00
Part Four: Project Risk Analysis and Plan
Before analysing the project risks, the assumptions made during execution of the project
are described as follows.
The proposed system will be accepted by stud farm managers.
The development costs and investments can be recovered within 6 to 10 months through
the profits.
The project will be completed within 5 months time frame.
The risks of the project are identified using risk register matrix as follows.
Risk Chance of Occurrence Effect on Project Management Strategy
Financial risk Very High High Estimate appropriate
budget, do not
overspend
Scope risk High Very High Define project scope

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and exclude out of
scope items
No technical support High High The hardware should be
upgraded and updated
software platform
should be used
Bugs and glitches in the
system
High Very High Debug and system
testing
Lack of business Medium High Promote the uses and
features of the
developed system
Part Five: Quality Management Plan
The project team follows one philosophy: team work. The entire team believes if the
team members coordinate with each other, they will be able to overcome any challenges and
complete all their project duties successfully.
The project quality will be determined based on the pre set measurable organization value
(MOV) and the project metrics that have also been defined earlier. To analyse the quality of the
project, the project supervisor must ensure all the requirements and standards for the project have
been made.