Plan and Organise a Graduation Ceremony

Plan and organise a
graduation ceremony

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
PROJECT REPORT........................................................................................................................1
Project Time management...........................................................................................................3
Project Cost Management............................................................................................................5
Project risk management..............................................................................................................6
Communication management......................................................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Project manager has the responsibility to oversee, direct and control the business
operations. It ensures that business operations are running successfully, using minimum
resources and meeting customer requirements and expectations (Adeleke and et.al., 2019).
Project management on the other is temporary endeavour taken to produce unique product or
services. It defines start and the end point which works according to specific goals and objective.
The projects are generally temporary that helps the organisation in meeting goals of organisation
when they are aligned with strategy of organisation. It requires application of skills, knowledge,
tools and techniques to project the activities for meeting project requirements. Bloomsbury
Institute has proposed to organise graduation ceremony. The project needs to be completed
within £7000 and length of project should not exceed 3 months. Report will provide about scope,
time management, cost management, risk management and communication management in
project.
PROJECT REPORT
Project Scope Management
Project Description
Bloomsbury Institute is planning to organise a Graduation ceremony for students. It is
conducted for the ceremony is to take place in the November 2021. Institute requires that project
should not increase above 3 months. Project has to be completed within given time frame and
given budget limit of GBP £7000.
Objectives
 To organise a grand graduation ceremony within 2.5 months
 To meet all the cost of ceremony within £7000 without sacrificing the quality.
 To provide the students with unforgettable experience.
 To build effective customer relationship with students
Project Scope
The project is aimed at providing successful graduation ceremony to students of Institute.
The project will increase the brand awareness of institute and recognition among others. It will
encourage new students (Bierwolf 2017). Providing the complete project packet within the given
time will be challenging task.
Project Assumptions
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 All the resources required will be available on time when required.
 Prices of products and services will not change.
 Project manager and team will be available to carry out the operations.
 All the activities will be carried out on scheduled dates.
 Project team will work with full efficiency and productivity.
 There will be around 50- 100 students along with 80- 120 guests and parents of students
will be participating in event.
Constraints
 It is difficult to carry out within limited time frame.
 The conducting of project in the given budget is difficult as per standards.
 Mismanagement of the tasks may lead to delay and conflicts.
 Completing the project quickly may lead to quality problems.
Roles and Responsibilities
Project Manager – Main person who will control and monitor the whole project. The manager
has responsibility to look at the operations as well as functioning of project. All the major
decisions will be carried out by manager to make project success. The manager has responsibility
to frame strategies and to direct roles and responsibilities of other members that involved in
project (Bredillet, Tywoniak and Tootoonchy 2018). It would ensure that all the resources are
allocated properly as per requirement and operations are being conducted in structured manner.
Investing Director – It has significant role in project management as funds are provided
by the investing director. It holds overall accountability of project ensuring that project is
conducted in required manner. Director ensures that required funds are provided timely to project
for carrying out operations smoothly and timely.
Resource Manager – It has responsibility to provide resources needed for carrying out
operations of business. The resource manager has to forecast about resource requirement in
future to prepare budget and placing the purchase orders. It is essential for ensuring that all the
resources are available on time and also they are acquired within given budget.
Project team – It refers to workforce that will carry out the project work. They have to
perform the given work within required time frame. To meet the given objectives in the required
manner to complete project successfully.
Technician – It has the role of ensuring proper visual arrangements like telecast, lightings, sound
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