Managing Operations and Projects

Managing Operations and
Projects

Table of Contents
Section 1 Scope management plan .................................................................................................3
1.1 Project description.................................................................................................................3
1.1.1 Project objectives...........................................................................................................3
1.2 Project Scope ........................................................................................................................3
1.3 Assumptions..........................................................................................................................3
1.4 Constraints.............................................................................................................................4
1.5 Project roles and responsibilities:-........................................................................................5
1.6 Project work breakdown structure........................................................................................5
Section 2 Time management plan ...................................................................................................6
2.1 Project Activity/Time/Dependency base table .....................................................................6
2.2 Project Network Diagram.....................................................................................................7
2.3 Project Gantt Chart ...............................................................................................................7
Section 3. Cost Management Plan...................................................................................................8
3.1 Cost breakdown and budget..................................................................................................8
3.2 Project cost baseline .............................................................................................................9
Section 4. Communication management plan ..............................................................................10
4.1 Project stakeholders ...........................................................................................................10
4.2 Stakeholder Communication Plan.......................................................................................10
Section 5. Risk Management Plan.................................................................................................11
5.1 Risk Identification, Analysis and Action Plan....................................................................11
CONCLUSION .............................................................................................................................11
REFERENCES..............................................................................................................................12

Section 1 Scope management plan
1.1 Project description
This is a project of organising graduation ceremony at Bloomsbury institute London. The
graduation ceremony will take place in November 2021 and the project budget is limited to
£7000. This report will hover around comprehensive and realistic project plan which will include
all the details related to organising graduation ceremony. Also this report file will include plan,
strategies and scope related to organisation of graduation ceremony. The project of graduation
ceremony should be completed within 3 months.
1.1.1 Project objectives
 To organise a graduation ceremony in the budget of £7000, within next 3 months
1.2 Project Scope
This project will mainly provide strategies and plans for arrangement of graduation ceremony of
Bloomsbury institute. This project management plan will contain various tools and techniques
for the proper management of following things, cost management, time management, risk
management, resources management and communication management. This project management
plan will also include all the details related to arrangement of visual tools and technologies
required during arrangement of graduation ceremony. Also details related to various teams
working on different department for graduation ceremony such as communication department,
technological department, resources management department will also be covered in this
PMP(Pulido and Ríos, 2018).
1.3 Assumptions
Planning: Planning refers to all the activities or events that are going to happen during the period
of time as well as on the day of graduation ceremony. Assumptions here are that the resources
which we are trying to gather for the event will be easily available in the targeted budget. Also
the team leader and volunteers working on the event in different department will complete assign
task effectively and efficiently. The event should be organised in such a way that it matches the
glory of Bloomsbury institute and also there should be no disruption while whole event is going
on.

Resources: Resources will be all those things which will used while preparing for the graduation
ceremony. Things used for decoration, chairs for sitting, stage preparation, mic and loud
speakers, visual tools, podium etc. are some items which will be counted in resources required
for graduation ceremony. The assumption made here is that all the resources required during the
process will be easily available without any trouble and also within the assigned budget for
resources(Bru and Hella, 2020).
Scope: Assumptions related to scope of this project is that all the deliverables, functions and
responsibilities and roles will be effectively achieved during these 3 months period.
Expectations: Assumptions are that all the objective expected to be achieved by the graduation
ceremony will easily be achieved. All the guests who are presented in the ceremony will love the
event and the event matches the level of institute.
Activities or schedules: Activities like getting seated, academic possession, welcome address,
presentation of awards and certificate and other activities scheduled on the day should be
completed as per time and all the interruption and uncertainties can easily be avoided(Potter,
2018).
1.4 Constraints
Planning: Due to chaos between volunteers all the plans related to activities are not able to
execute is termed as constraints in planning.
Budget: Due to increase in price of resources the budget limit will exceed thus causing
constraints in budget.
Time: Due to some interruption in activities due to any uncertainty the work is not able to
complete within assigned time period which is 3 months.
Scope: Due to failure in execution all the scopes targeted for accomplishment are not able to be
achieved.
Activities: Due to time constraints all the activities scheduled on the day is not able to be
completed.
Scheduling: Due to some uncertainty the schedule get interrupted thus causing constraints on
scheduling
Management: Due to any conflict and lack of coordination management is not able to perform
all the task assigned .