Lessons Learnt in Project Management: Framework and Strategies

PMMP 20008 – Initiating and Planning Projects Assignment 3
PPMP20008
2019 TERM 2 ASS_3
LESSONS LEARNT
Name: Insert full name
Student Number Insert student number
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert tutorial number
Notes to the Author
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PMMP 20008 – Initiating and Planning Projects Assignment 3
1. INTRODUCTION
The engagement in a continuous learning process for reflection of someone’s action is
called as reflective practice. It can also be defining as the critical attention on the
theories and values that reflects every day’s learning process. Therefore, it leads to
insight development. It simply means the leaning process from the experiences
happening. Reflective practice helps in planning for the coming activities and then
delivering them differently in the next time (Hadzaman et al., 2015). The practitioners
involve themselves in a loop of continuous self-evaluation, and self- observation to
keep track of the actions and reciprocal reactions. It can be stated that reflective
capacity changes with ageing, however, an environment of education can affect it too.
The purpose of the lessons learnt process in project management are vast like
during the entire project life cycle new opportunities, scopes for improvement can be
found and implemented later. As all the process are documented at every stage of the
project process, thus, the root to any problem can be detected easily (Ramingwong &
Ramingwong, 2014). It allows the practitioners to implement improved process, keep
track of risks that may occur in future.
This assignment discusses about the framework of lesson learnt, like the planning
of the process to gather information and making their document. The comparison of
the planning to gather the lessons with the actual process. The learnt lesson will be
explained in brief along with improvement strategy in lesson 1. The lesson 2 will be
discusses the conflict in dealing, the lesson learnt, and improvement strategy. The
lesson 3 will be similarly discussed with the goal of dealing with multiple task, the
learnt lesson and strategy to improve.
2 LESSONS LEARNT: FRAMEWORK
2.1 Lessons learnt framework explained
The framework for the lesson learnt are as follows; it has three parts such as Inputs,
process and output. In the first part of Input it has six phases:
 Lesson log- The lessons are recorded throughout the process of the
project.
 Plans- The final plans are compared with original plans; therefore, the
changes can be identified along with the possible risks.
 Progress report- It shows the changes in the planning process.
 Change log- The change requests are recorded in this log; the
changes must be managed well for future references.
 Issue log- It records all the issues that occurs during the lessons.
Lessons must be learned with maintaining the nature and frequency
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PMMP 20008 – Initiating and Planning Projects Assignment 3
of the issues came up during the process.
 Risk register- Risk is always present in any management process,
thus, documents will be reviewed and eventually responses will be
implemented.
In the process part, all the information from the first part must be gathered and no
specific techniques or tools are required for the management purpose (SHOKRI-
GHASABEH, & CHILESHE, 2014).
In the last part of output, all the process of the project is reviewed carefully that
may positively effect on the future of the project efficiently (PRAVEEN ET AL., 2014).
2.2 Lessons learnt process: How I planned to gather, and document lessons
learnt
STEPS WHEN WHO HOW
(i) Identify The identification of
the learnt lessons
by me at every
stage of the project
starting from the
initial stage, the
processing stage
and up to the final
stage of the project.
The involvement of
some of my
classmates in the
process of project
for identifying the
lessons learnt.
The identification of
the lessons learnt
by dividing the
lessons into several
group on the basis
of the nature of the
parts and then
identified the
important once one
at a time.
(ii) Document The documentation
of the lessons
learnt had been
done at every stage
of project.
The documentation
process had
involved me as well
as my professor.
With the help of the
professor all the
documentation was
completed (Botero
et al., 2014).
The documentation
had been done on
an online platform
for efficient
process, and less
time consumption.
(iii) Analyse I planned to
analyse all the
lessons at the end
of every stage of
the project for
maintaining efficient
analysis of the
lessons learnt.
I planned to involve
some of my
classmates in the
analysis process
under the
supervision of the
professor.
The planning to
analyse the lessons
learnt were on the
basis of SMART
analysis method.
So that the process
of analysis run
smoothly.
(iv) Store The planning to I planned to take I planned to store
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PMMP 20008 – Initiating and Planning Projects Assignment 3
store the learnt
lessons at the end
of each stage.
Thus, the storage
will be one after
another and correct
in order.
help from my
professor in order
to store the
individual lessons
learnt in the online
data base.
the lessons by the
online methods of
manual input into
the data base and
updating it at every
stage (Golkar
2016).
(v) Retrieve The lessons can be
retrieved any time
from the online
storage system
(Wilker et al., 2015).
The lessons can be
retrieved by me,
class mates and
the associate
professor.
The lessons can be
downloaded from
the online platform
whenever required.
2.3 Lessons learnt process: What actually happened?
STEPS WHEN WHO HOW
(i) Identify The actual
identification of the
lesson learned
commenced as
done by me only. It
started at the initial
stage and ended in
the last stage.
As planned earlier,
the team members
were involved in the
identification
process, therefore it
went according to
the plan.
The identification
process was done
by me as planned
earlier.
(ii) Document I documented the
lesson learnt as
planned earlier in
every stage of the
project.
I planned to engage
my friends for the
process of
documentation
however not
everyone was
willingly
participated (Javed
et al., 2013).
Therefore, the
process of
documentation was
not smooth as
planned earlier.
I planned to
document all the
lessons learnt into
an online platform
however, due to
slow internet
connection,
unavailability of
space or technical
errors at times.
(iii) Analyse As I had planned to
analyse the lessons
at the end of every
stage, it went
according to the
The planning to
involve may the
professor and class
mates assisting me
therefore the
In actual also the
lessons learnt were
analysed as
planned earlier by
the SMART
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