WHS Policies and Procedures Assignment

Policy And Procedure Documents
Needed For The WHS

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK...............................................................................................................................................1
Commitment...........................................................................................................................1
Policy......................................................................................................................................1
Objectives...............................................................................................................................2
Roles and responsibilities.......................................................................................................2
Consultation............................................................................................................................3
Hazard.....................................................................................................................................3
Return to work........................................................................................................................4
Emergency management........................................................................................................4
Communication......................................................................................................................4
System evaluation...................................................................................................................4
Management review...............................................................................................................5
CONCLUSION................................................................................................................................5
REFERENCES................................................................................................................................6

INTRODUCTION
Work health & safety refers to effective policies and practice at work place which helps
to ensure safety of workers. It includes implementation of legislations and other safety
equipment which helps to employees for working securely (Cocanour, 2017). The present report
is based on Almo Milk which is the first Australian grown long life almond milk to support 140
Australian Almond growers and work AlmondCo, with cooperation of Australia. This
assignment will focus on essential policy and procedure required for WHS management system.
TASK
Commitment
WHS policies are important to be established and implement in organisation for ensuring
safety of employees while they are working. It includes to implementation of legislations,
effective policies and regulations which must be followed by every employee of a company
which facilitate to improve work health & safety (Campbell, 2016). Meanwhile, legal rules are
mandatory to be applied and relevant punishment policies should be prepared in Almo Milk in
order to make people active to obey safety regulations in proper manner. In addition to this, it is
observed that changing in organisational policies takes place for improving the health & safety
management system by ensuring availability of desired equipments to provide secure working
atmosphere for workers.
Policy
The policy of given organisation is to follow legal rule of Work, Health and Safety
Regulations including desired requirements to ensure security of overall staff at work place. It
includes to focus on several criterion principle, action and authoritative statement that are
common to various health & safety policies. However, it consist to provide training and learning
to safety representatives and also remove them if they are not able to perform their duties
appropriately. Meanwhile, it is necessary to take suggestions from employees regarding actual
requirements of safety like equipments & machines. Moreover, theses needs should be focussed
in every 6 months meeting to establish new safety policy in order to improve health & safety
management system of Almo Milk.
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Objectives
The health & safety objectives are required to be established as they provide correct
direction to focus and perform to fulfil requirements relevant to health & safety at work place.
Almo Milk has several objectives that are given below –
 To determine hazardous factors and eliminate them to improve work pace safety.
 To analyse the availability of emergency resources to deal with accidental situations
ensuring health of employees (Yanga and et. al., 2018).
 To evaluate the aspects of improving work place atmosphere for increasing cooperation
among employees.
The health and safety performance indicators includes the way of working of employees
that shows that they are following desired rules and regulations or not. It consist required
equipments like first aid box, ointments, medicines, fore extinguisher and m,any more which are
necessary for workers to solve minor injuries during work. However, it is necessary to ensure
about emergency exit doors or windows along with their proper condition which is helpful for
employees in critical situations to save them from injury. Considering overall these aspects, the
completion of set objectives can be ensured through evaluating work place condition and views
of labours (Bluff, 2019). It is required to carrying out inspections and audit every year to ensure
about fulfilment of safety measures.
Roles and responsibilities
The role & responsibilities of employer consist duty of care that includes:
 It is necessary to give secure work place, plan and systems of works along with not
exposing any worker to hazards.
 It includes to render data related to risk and hazards of respective jobs.
 It consist to provide proper training, instructions and supervision to make employee can
perform safely.
 It is essential to cooperate and take suggestions from health & safety representatives and
staff regarding their health & safety.
 It is significant to provide personal protective clothing and equipment without charging
on employees.
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 If desired safety instruments are provided by employer then he is responsible for injury or
accident but if worker has not wear protective clothes then they are responsible for
injuries.
Consultation
The health & safety representatives (HSR) should be selected by following appropriate
procedure which facilitate to elect more capable and skilled person who can improve WHS. It
includes to analyse their skills and capabilities to determine hazards and eliminate them in order
to make work place safe for employees. However, it is required to provide training to determine
potential hazards and inspecting work place for removing risk factors to make it healthy for
workers (Debnath and et. al., 2016). In addition to this, important information is provided to
HSR about hazards in Almo Milk organisation and their responsibility for remaining always
present in risky situation to solve it. Meanwhile, HSR should visit the site of critical injury and
fatality at work place and prepare effective techniques to avoid them for ensuring security &
health of staff members. Moreover, HSR should update WHS management system by responding
problems or feedbacks of employees.
Hazard
The hazardous and risks can be controlled by implementing various strategies such as:
 It includes to engage workers at different level of tasks which helps to solve hazards at
different level of given organisation.
 The hierarchy of controls technique can be implement to determine and evaluate
controlling risks.
 It is beneficial to utilise hazard control plan to implement appropriate way of eliminating
them.
 The plan can be applied at different level of risks including several steps including
effective action items. It includes identify control options, select controls, develop &
update a hazard control plan, select controls to secure employees at the time of
emergencies & non-routine operations, implement selected controls in workplace and
follow up to confirm that controls are effective (Cochran, 2017).
 The implementation of legislations like Work Health & safety Regulations including
various aspects in Almo Milk to secure workers at work place.
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Return to work
The returning procedure of employees after injury consist action of pre information to
reporting manager and then join at fixed date provided by them by depositing discharge papers
of doctor according to specific injury. It is necessary for a workers to provide a medical
certificate of proper health status of an individual which indicates the they are completely finer
to perform their job roles. However, it is beneficial for Almo Milk organisation in terms of
retaining experienced staff, decrease turnover, better employee relationships, better productivity
and reduced cost of production. Employees also get benefited in respect of retaining social
connections, financial security, skill retention and better morale.
Emergency management
The management techniques are required to be applied in order to manage hazardous
condition for securing employees from injuries. It consist explosion, fires, floods, tornadoes,
chemical spills, toxic gas release and many. However, emergency windows and doors must be
there at work place so that workers can immediately get outside of the manufacturing site to save
their lives (Lingard and et. al., 2018). Meanwhile, required resources like fire extinguisher, lab
coats, chemicals plash goggles, gloves etc. should be provided to workers for avoiding injury to
them. Moreover, emergency alarms and other indicating devices of natural hazards must be
established to secure workers.
Communication
The communication is very important to provide instructions to employees for working
safely through following effective practices. It involves to make staff understand about use of
desired gloves, lab coats or aprons so that they always use them and work easily. However, it is
necessary to provide training to staff about utilisation of emergency equipment like fire
extinguisher and make then analyse about meaning ringing different alarms at work place.
Moreover, take feedback from employees about condition of emergency devices and other
aspects which create hazardous situations and put efforts to improve them for making work
place safe.
System evaluation
The inspections of working sites should be conduct quarterly in a year to make sure about
safe and comfortable work place for staff in Almo Milk organisation. It includes to conduct
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meetings of workers, employers and HSRs in order to discuss about present risky factors and
take suggestion from staff to solve them. It consist the problem of gas release, slippery floor,
inappropriate condition of fire extinguisher and not working emergency doors or windows
(Talbot, 2016). However, these aspects are helpful to analyse effectiveness of controls and
recommendations of employees create opportunities to improve safety at work place.
Management review
The inspection has been take place once a year by PCBU for ensuring about appropriate
health & safety condition at work place. It includes to evaluate effectiveness of WHS
management system so that previous useless policies can be removed and new efficient strategies
can be included in method of controlling & preventing hazards at work place.
CONCLUSION
From the above report, it has been analysed that work health & safety is an important
factor that can be focused by management of every organisation. It includes to select well
experienced and skilled HSR in given organisation in order to improve working condition for
staff by ensuring their safety. However, it consist to follow Work Health & safety Regulations to
control and preventing hazardous conditions.
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REFERENCES
Books and journals
Bluff, E., 2019. How SMEs respond to legal requirements to provide information, training,
instruction and supervision to workers about work health and safety matters. Safety
science. 116. pp.45-57.
Campbell, T., 2016. The obligations and risks imposed on directors by workplace laws.
Governance Directions. 68(9). p.530.
Cocanour, C.S., 2017. Informed consent—It's more than a signature on a piece of paper. The
American Journal of Surgery. 214(6). pp.993-997.
Cochran, M.T., 2017, September. Defining Trustworthy Documents to Include Documents in an
Electronic Form. In The European Conference on Information Systems Management
(pp. 47-55). Academic Conferences International Limited.
Debnath, A.K. and et. al., 2016. 2 Regulatory. Ergonomics and Human Factors in Safety
Management, p.31.
Lingard, H. and et. al., 2018. Making the invisible visible. Engineering, Construction and
Architectural Management.
Talbot, A., 2016. Work Health and Safety Act v Australian Border Force Act: Immigration
detention workers caught in the crossfire. Precedent (Sydney, NSW), (135), p.22.
Yanga, N. and et. al., 2018. Pesticide Use Reporting Data in Pesticide Regulation and Policy:
The California Experience.
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