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PPMP20010- Project Audit and Termination Report

   

Added on  2019-10-31

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PROJECT AUDITAND TERMINATION REPORTKERB WORKSAT FISON AVE WESTPPMP20010 Project Audit and Termination Report 1PROJECT INFORMATIONProject Name: Kerb Works at Fison Ave West projectDate: September 10, 2017Project Ownership: Project Contracts / Procurement ManagementPrepared by:Name of Student, Project Manager, ABC ContractorsDistribution List:Head Projects, TMRTejas Mehta, Project Manager, TMR Members of Board, ABC Contractors Local Government, Queensland Project Team, ABC Contractors2AUDITABLE CATEGORIESAuditable CategoryWBS ID and Item DescriptionApplicable metrics1.Performance / Progress (Ruskin & Estes, 1985)1.1Need to assess that whetherthere is any difference between the baseline time schedule and the actual progress achievedNo, there is no differences found, in fact the actual progress is going ahead of baseline scheduleYes, there is difference. Actual is running behind the baseline schedule1.2Need to assess that whetherthere is any difference between the scope as per baseline and any revision in scope quantity of executionYes, difference in scope of work as per contract and the execution are difference. So whether the change control procedure is applied to notifyit to TMR?No difference in scope of work has been identified so far.1.3Was there any need to add extra cost to complete the project compared to the baseline cost estimateNo extra cost is incurred so far to achieve the progressYes, there has been few instances where extra additional cost had to be beared.ENTERYOURNAMEWITHSTUDENT IDPAGE1

PROJECT AUDITAND TERMINATION REPORTKERB WORKSAT FISON AVE WEST2.Compliance (Right Track Associates, 2017)2.1Is the objective of doing the project as written in the charter is being compliedYes the prime objective to complete the project within budgeted schedule, cost by maintaining proper quality standard is being followedNo the objective is missed out and the schedule ad to be extended due to various reasons2.2Has all the stakeholder’s expectations been compliedYes, all the expectations were metNo there were few expectations like, complete the project within the schedule is could not be met2.3Was the change control procedure as set in the project management plan been followed properly and all the points are compliedYes, in case of any changes,the change control procedure was followed properlyNo the change control procedure was overlooked and bypassed to save the time of the project from avoiding going through the time consuming procedure3.Quality (Project Management Knowledge, 2017)3.1Has all the non-conformances identified during the construction and the memo sent are closed and verified by the TMR teamYes, all the identified non-conformances are closed as of dateNo, not all are closed till dated. Few are still open.3.2As per defined quality standards of constructing Kerb works been followed throughout the projectYes, the construction is doneby following all the set qualitycriteriaNo, all the standards could not be followed due to various reasons3.3Could the project efficiency calculating parameters been maintained more than 1 throughout the projectYes the CPI and SPI could be maintained above 1 throughout the project life cycleNo, the CPI & SPI could not be maintained above 1 and had to face the schedule an cost overrun4.Change / Exit(Chartered Institute of Internal Auditors, 2017)4.1There are few items related to the site safety which were purchased as per the contract terms, but are now no more required for the change in route and the items had to be again sent back with additional transport charges to TMR Yes, the extra purchased item been transferred to another site and the change order is raised accordingly toget back the amountNo, such item been kept at site and wait for similar actions, where the items can be utilisedENTERYOURNAMEWITHSTUDENT IDPAGE2

PROJECT AUDITAND TERMINATION REPORTKERB WORKSAT FISON AVE WESTstores for making used at another site of construction4.2Has all the technical specifications of executing the project has been maintained and verified by TMR officialsYes, all the technical specifications were maintained and equally verifiedNo, all the technical specifications could not be maintained4.3The procurement actions arebeing closed as per the set criteria of submitting the proper final documentationsYes, all the procurement documents are submitted as per the requirementNo, all the documents are not submitted yet5.Risk (Rego, 2017)5.1Has all the risks been identified in advanceYes, all are identifiedNo, all could not be envisaged at such an early stage5.2All the identified risks are being assessed properly andproper rank could be obtainedYes, the risks are assessed properly No, few threats were low assessed but are actually having high probability and impact5.3Has all the risks which have been ranked, the response plan is developed and the risks are being mitigated by following the response plan onlyYes, the response plan beenfollowed to mitigate the risksNo, the opportunities are not handled as per the response plan6.Best Practices / Lessons to be Learned(Project Smart, 2017)6.1After the risk response planning is completed, the extra cost or budget need to be kept aside for the unknown risk in addition to the reserve kept for known risksYes the extra management reserve is kept aside for such situationNo, due to cost constraints such extra reserve could not be kept6.2To avoid any last minute rush and ultimately land up in having extra expenditure, early procurement action need to be taken by confirming the orders with a rough estimate but the figures or the exact quantity need to be finalised after the design document is developed to get the concession and secure the delivery tooYes, similar approach is adopted to obtain certainty and lower cost of deliveryNo, such facility could not beachieved6.3All the seasons and its impact must be kept in consideration while conducting the risk planning Yes, all the uncertainties are identified properlyNo, not all could be identifiedyet by the team.ENTERYOURNAMEWITHSTUDENT IDPAGE3

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