Human Resource Officer Responsibilities and Communication Methods

The provided document is an analysis of the responsibilities of a human resource officer in an organization. The officer's role involves conducting various activities to attain objectives and communicate messages within the workplace effectively. The document discusses different methods of communication, such as print media, electronic media, and understanding situations to select appropriate modes of communication. It also provides references to books and journals related to the topic.

Produce documents
in a business
environment

Table of Contents
INTRODUCTION ..........................................................................................................................3
TASK 1............................................................................................................................................3
1.1 Compare the different types of document that could be used to present agreed information,
selecting the most appropriate................................................................................................3
1.2 Compare the different formats that could be used within each of these documents,
selecting the most appropriate................................................................................................4
TASK 2............................................................................................................................................4
2.1 Compare the different formats that could be used within each of these documents,
selecting most appropriate......................................................................................................4
2.2 Research required content................................................................................................5
2.3 Compare different types of technology that can be used to create the documents, selecting
most appropriate in each case.................................................................................................5
TASK 3............................................................................................................................................6
3.1 Select most appropriate format for each document..........................................................6
3.2 Organise structure and layout of each document.............................................................6
3.3 Produce documents...........................................................................................................7
3.4 Proofread each document, correcting any errors..............................................................9
CONCLUSION ...............................................................................................................................9
REFRENCES ................................................................................................................................11

INTRODUCTION
In every organization Human resource department is essential because they conduct
various essential activities such as hire employees, motivating them, provide training and
develop and many more (Botha, Kourie and Snyman, 2014). Organization taken in this report is
Tesco which is founded by Jack Cohen in year 1919 and it is operating its business in retail
industry. Its headquarter is situated in England and they serve their products at UK, Malaysia,
Ireland, India and so on. Topic which are include in this report are explanation of documents
used by management of a company in order to inform messages to its employees in effective
manner.
TASK 1
1.1 Compare the different types of document that could be used to present agreed information,
selecting the most appropriate
There are several type of documents which are used to present information in an
organization, some major of them which are used by Tesco are given below:-
 Training Manual: It can be provide in respective company in the form of formal letter
or electronic medium. It is a kind of book or booklet which will include all instruction
which staffs has to perform for attaining goal.
 Training Form: It is provided in informal manner and print medium at Tesco. It is
describe as a printed document which is used to register an individual for training or any
education course.
 Training Checklist: It is a generally used to analysis what have to do and what an
individual have do. It generally identify difference so that management of respective
company develop strategy to resolve it (Hamilton and Webster, 2018). It can be done
through different type of software as well as through specific template.
By analysing all the above document it can be analysis that training manual is most
appropriate for Tesco.

1.2 Compare the different formats that could be used within each of these documents, selecting
the most appropriate
An organisation can adopt several type of formats for for each of the documents which
they will use to convey message within a workplace. In respect of Tesco formate which they can
adopt is given below:-
 Text: It is define as an objective which can be read by an individual, it can be a book or
another written document which include alphabets and numbers. It can be used for
training manual as well as training form by respective company.
 Number: It is define as arithmetical value, word, figure and so on which help in
identifying particular quantity and so on. The respective formate can be used in
respective company for developing both training manual as well as training form.
 Graphics and charts: It is define as graphical representation of data as well as
information and this can be adopted by respective company in order to present data of
training checklist (Bryant and Poluektov, 2015).
By adopting these formate Tesco able to develop documents in effective manner.
Through which they can communicate each and every message properly as well as it will also
help in analysing situation.
TASK 2
2.1 Compare the different formats that could be used within each of these documents, selecting
most appropriate
While a company select or develop a document they have to consider various factors such
as time duration, purpose, style and many more. This is so because through it they able to
identify which document is most effective for company, evaluation of documents which are
conduct by Tesco are given below:-
 Training manual: The purpose of respective document is that it provide all the
necessary information which help employees in conducting their work in effective
manner (Mewherter and et.al., 2014). It contain information regarding the task and its
style is written in the form of formal or electronic document. Its deadline will be approx 2
weeks.

 Training Form: The purpose of this document is to in-roll an individual in any training
program. It include blocks in which an individual fill their personal information and other
ask information. Its style will be informal and printed form and deadline which can be
provided in this is 1 week.
 Training Checklist: It is provide analysis of gap between what an individual want to
conduct and what they have to do (Barsness and et.al., 2014). It contain information
regarding the gap and style in which this document contain information is different
software and by specific template. Along with this time duration which reduced for this
document is 4 Weeks.
The most effective type of document for Tesco is training manual because through they
able to communicate each and every message in effective manner.
2.2 Research required content
In Tesco management can identify or select data as well as information for documents i.e.
training manual, training form and training checklist by conducting research on internet. Along
with this they can also identify content through past record of respective company.
2.3 Compare different types of technology that can be used to create the documents, selecting
most appropriate in each case
There are several type of technology which can be used by an organization in order to
develop or create documents in effective and appropriate manner. Some major of them which
can be selected by Tesco are mentioned below:-
 Computer software: By adopting this respective company able to develop documents
which are attractive and systemic (Carutasu and Carutasu, 2015). Along with this it is
cost as well as time effective because through it Tesco automatically develop document
according to their selected templates.
 Communication Transfer: It is define as a written documents which is develop by
management in order to transfer any information or data from one individual to another.
Through this employees get the written information and it is little bit time taking.
In respect of Tesco most appropriate technology which can be adopted by them in order
to develop effective document is computer software.

TASK 3
3.1 Select most appropriate format for each document
It is essential for every organization to identify most appropriate formate for develop as
well as designing documents (Jaiswal and et.al., 2013). In respect of Tesco for training manual
they may adopt electronic formate and for developing training form they must adopt print
format. Along with this in order to develop training checklist respective company may adopt
specific template. These all will help them in developing documents in most effective manner.
3.2 Organise structure and layout of each document
Training manual:
To enhance your skill and make you successful
Advance training:
AT
Day:
Time:
Workshop
We will offer you workshops throughout the months to enhance your skills
Day(s): Time:
Push Week
At this we will arrange training and conference sessions for you so that you can get training
through real life examples. This will include conferences
Push Week Dates: Push Week Dates:
Conference Conference
Day: Day:
Time: Time:
Location: Location:
Training Form:

TRAINING FORM
Training course name:
Name of candidate:
Phone number:
Email Id:
Address:
Company Name:
Position:
Payment mode:
 Cash
 Card
 Cheque
Expectation from training:
Training Checklist:
Name:
Skills Date Trained By Signed by
Trainer Employee
Communication
Team leading
Technological
Presentation
3.3 Produce documents
Training manual:
To enhance your skill and make you successful
Advance training:
AT
Day: 2nd August 2019 (Friday)

Time: 10 am to 3 pm
Workshop
We will offer you workshops throughout the months to enhance your skills
Day(s): 2 days (2th August 2019 to 3th August 2019) Time: 9:30 am to 4:00 pm
Push Week
At this we will arrange training and conference sessions for you so that you can get training
through real life examples. This will include conferences
Push Week Dates: Push Week Dates:
Conference Conference
Day: 7th August 2019 Day: 9th August 2019
Time: 9:30 am to 4:00 pm Time: 9:30 am to 4:00 pm
Location: XYZ Hall, London Location: XYZ Hall, London
Training Form:
TRAINING FORM
Training course name: Digital marketing training
Name of candidate: Mr. ABC
Phone number: [phone]
Email Id: [e-mail]
Address: 23 Studio 103 The Business Centre 51 Wellfield Road Roath Cardiff CF24 3DG,
London
Company Name: YTR Ltd.
Position: HR Executive
Payment mode:
 Cash
 Card ✔
 Cheque

Expectation from training: I want to learn digital marketing skill so that I can make my career
in respective area in effective manner.
Training Checklist:
Name:
Skills Date Trained By Signed by
Trainer Employee
Communication 2nd August 2019 Mr. Abc ... …
Digital marketing 15th August 2019 Miss. XTH ... …
Presentation 6th August 2019 Mr. EGV ... …
3.4 Proofread each document, correcting any errors
Training manual:
To enhance your skill and make you successful
Advance training:
AT
Day: 2nd August 2019 (Friday)
Time: 10 am to 3 pm
Workshop
We will offer you workshops throughout the months to enhance your skills
Day(s): 2 days (2th August 2019 to 3th August 2019) Time: 9:30 am to 4:00 pm
2 days (5th August 2019 to 6th August 2019)- Correction
Push Week
At this we will arrange training and conference sessions for you so that you can get training
through real life examples. This will include conferences
Push Week Dates: Push Week Dates:
Conference Conference

Day: 7th August 2019 Day: 9th August 2019
Time: 9:30 am to 4:00 pm Time: 9:30 am to 4:00 pm
Location: XYZ Hall, London Location: XYZ Hall, London
CONCLUSION
By analysing above topic it can be determine and summarise that human resource officer
need to conduct various things in an organisation so that they can attain their objective as well as
goal in effective manner. They also communicate each and every message within a workplace so
that staffs conduct their work properly. For which they may use or adopt various methods such
as print media like notice, electronic media such as message or e mailing and many more. It is
also responsibility of HR office to understand the situation and then select mode of
communication in effective manner.

REFRENCES
Books and journals
Barsness, E.L. and et.al., 2014. Application monitoring in a stream database environment. U.S.
Patent 8,732,300.
Botha, A., Kourie, D. and Snyman, R., 2014. Coping with continuous change in the business
environment: Knowledge management and knowledge management technology.
Elsevier.
Bryant, V. and Poluektov, I., Vertafore Inc, 2015. Apparatus, method and article to manage
electronic or digital documents in a networked environment. U.S. Patent 9,063,932.
Carutasu, N. and Carutasu, G., 2015, October. ERP implementation process and documents.
In International Conference on Management and Industrial Engineering (No. 7, p. 15).
Niculescu Publishing House.
Hamilton, L. and Webster, P., 2018. The international business environment. Oxford University
Press.
Jaiswal, R.K. and et.al., 2013. Automated network configuration in a dynamic virtual
environment. U.S. Patent Application 13/198,861.
Lundgren, M. and Blom, M., 2016. Textual objects and strategizing: the influence of documents
as active objects on strategic recursiveness. Journal of Change Management, 16(3),
pp.223-244.
Mewherter, D.L. and et.al., 2014. Retrieving slide show content from presentation documents.
U.S. Patent 8,904,267.