Project Management Methodologies for Bucks' Students Union Music Festival

This report discusses the three project management methodologies, network diagram, stakeholders analysis, and risk analysis for Bucks' Students Union Music Festival.

PROJECT
MANAGEMENT

Table of Contents
INTRODUCTION ..........................................................................................................................3
TASK 1............................................................................................................................................3
Three project management methodologies..................................................................................3
TASK 2............................................................................................................................................4
Network diagram, Gantt chart and critical path...........................................................................4
TASK 3............................................................................................................................................4
Stakeholder analysis and work break down structure..................................................................4
TASK 4............................................................................................................................................5
Risk analysis for five various risks that affect project.................................................................5
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................8

INTRODUCTION
Project management is set of procedures, skills, methods and knowledge to achieve
particular objectives accordant to project acceptance criteria (de Carvalho, Patah and de Souza
Bido, 2015). The present report is based on Bucks' students union music festival. It explains the
three project management methodologies, network diagram and stakeholders analysis. It justifies
communication strategies, risk analysis and risk management strategies to reduce potential
problems.
TASK 1
Project management methods
Agile project management methodology-
According to Layton and Ostermiller, (2017) agile project management method is one of
the most popular project management methodology use for managing music festival effectively.
It is best suited for work that is incremental and iterative, agile is kind of procedure where
solutions and demand include through collaborative efforts of self managing, cross functional
groups and their clients. It analysed that this approach is in iterative method to delivering a
specific project throughout their life cycle.
Advantage-
The advantage of this methodology is that, while preparing plan for organizing function,
with the help of agile project manager test and check the procedure of work and activities related
to this continuously.
Disadvantage-
Agile consume more time and have less predictable, while waterfall methodology work
better, it is easy to manage and simple to understand.
Waterfall-
Despa, (2014) discussed that waterfall project approach considered as one of the
traditional project management methodologies, will use in managing the Bucks student's union
music festival. It is linear and systematic design approach where growth and success of project
flows downwards in one direction. It is linear project management method, where consumers and
stakeholder’s needs are collected at starting of project and then a chronological project plan is
developed to accommodate those demands.
Advantage-

The best thing about this approach is that as compare with other approaches, it focuses
most on a defined and clear set of steps. It helps to transfer information in effective manner
which in return cater many benefits.
Disadvantage-
This approach is based entirely on following a set of phase that keeps groups of people
always moving forward, it is the drawback of this method.
Scrum-
Usman, Soomro and Brohi, (2014) stated that scrum is the best project management
methodology, comprised of five values. Scrum methodology goal is to deliver, sustain and
develop complex services or products through accountability, interactive and collaboration
progress. It critically analysed that this model or approach suggest that projects growth via range
of sprints.
Advantage-
Instead of water fall method, project handle use this approach because waterfall project
methodology does not permit much revision or reflection through which individual cannot be
able to identify risks or any further issues which impact on their work.
Disadvantage-
Con of Scrum is that it is not much effective as compare to agile because it need to be
high level and experienced person, lack of experienced or knowledgeable individual scrum
procedure has some risks of scope creep.
Comparison between all above project management methodologies based on advantage
and disadvantages-
Agile is quite beneficial methodology as compare to waterfall and other, it helps to
provide high quality of services and products (Sohi and et.al., 2016). It allows organizer able to
make any changes require in success of work. With the help of testing and regular check-ups
project team will consider any problem which they can solve easily (Anand and Dinakaran,
2016).
On the other hand, waterfall project management methodology is good as compare to
agile and scrum. According to waterfall approach, project team follow each and every single
step, they never move forward until the before stages has been completed. When compared with
other methodologies, it is centring most on defined and clear set of phases.

As compare to above methodologies, Scrum is suitable for buck’s students’ union music
festival project (Mauro and et.al., 2017). It has adaptive and flexible structure that will be
changed according to the situations in order to achieve success of music festival. Innovation and
creativity is the advantage of Scrum methodology that helps to organized function in effective
manner. Due to less flexibility water fall is not appropriate for current case study. It critically
evaluate that with this method work is done by creating team simultaneously more than
sequentially.
TASK 2
Network plan, Gantt chart and critical path
Gantt chart-

Path 1: 1 + 2 +4 + 9+ 10 + 21+22
= 69 days
Path 2: 1 + 2 +5 + 9+ 10 + 21+22
= 70 days
Critical path-
It consist of longest sequence of actions from beginning of project to finish that should be
accomplished to assure work is finished by a fixed time period. In context of above critical path,
path one is appropriate for project manager as it help them to obtain desired outcome within 69
days.
TASK 3
Stakeholder analysis and work break down structure
Stakeholder matrix is project management technique used to analyse the different
stakeholders of project and also used to identify their actions which is essential to match
their goals with music festival project (Paletto, Hamunen and De Meo, 2015). It is used
while designing and planning a new project, it helps to define the interest of external and
internal stakeholders in work that impact on success of music festival. It is focuses on two
variables interest and power that influence each and every activity of planning function.

Keep Satisfied- Employees
 Project manager is accountable for
satisfying their workers.
 In this stage, employees are the internal
stakeholders of project.
Manage closely- Customers
 Consumers are the external
stakeholders.
Monitor-
 Project manager monitor the supply of
resources by suppliers, supplier or
distributor of products holds power to
increase price of services.
Keep informed-
 Government is external stakeholders,
they made impact on project
completion and planning procedure the
most. Without permission project
manager will not be able to organize
music function in place where they
want to arrange.
Keep satisfied- Low interested and low power-
Project manager must satisfy their applicants while doing work, because it helps to
motivate and retain with business for longer. Employees are internal stakeholders, who are able
to make all arrangements in music festival. They hold power to change the entire function and
activities according to demand, their interest of work are highly beneficial for completing task
on time.
High power and low interested-
Consumers have power to modify procedure according to needs and place demand for
additional activities that influence music function the most. Project manager will work more
closely to clients and manage their needs effectively.
Keep monitor-
They are expert on business by increasing prices; they are less interested on success of
work more than focus on earning money.
Keep informed- High power and high interest
Manager keep informed to government about what they want to do, and take their
approval for further planning.
Work break down structure-

Communication strategies-
Project manager communicate with its team members or workers with the help of face to
face communication. It makes people able to convey message easily and directly with less
confusion. They can use this strategy to communicate with government and suppliers in regards
to organizing and managing music festivals.
In order to interact with consumers, project manager will use chat as communication
method that place clear conversation between both of them.
TASK 4
Risk analysis for five various risks that affect project
Risk analysis is procedure and action taken by project manager to determine and analyse
potential problems that negatively impact on initial stage of planning music festival (Chien, Wu
and Huang, 2014). With the help of risk analysis team consider the issues in order to help
management of project avoid those risks. While conducting specific task or project, handler can
identify varied types of risks that affect on work and create barriers to obtain desire outcomes.

Risks Risks explanation Impacts Risk management
strategies
Legal risk Regulatory and legal
obligations include litigation
brought against work impact
on project progress towards
success.
It is arise from above
terms including litigation
and contract risks brought
against project (Stanley
and et.al., 2019). It is
associated with
employment or labour law
and other which direct
impact on success of work
in negative manner like
above risks.
Project manager
comply each and
every step of planning
music function
according to
government rules and
environmental
sustainable policies.
Technical
risk
Technology is use in every
stage of planning an music
festival, without using
technology affectively
project team will not provide
better outcomes (Yang and
Kim, 2019).
Changes in current
technologies have affect
on a project, entire work
or system when an
implementation does not
work as anticipated
(Dalenogare and et.al.,
2018). With all above risk,
project manager consider
this one also and assure
that team monitor
technological changes in
market.
They must trained
workers to make them
friendly with current
technologies that they
can use manage while
planning.
Operational
risk
Poor planning and
implementation issue such as
production, resource
This type of risk includes
risks from poor process
and implementation issues
Project manager with
the help of team make
plan effectively, set

distribution etc. include in
operational risk that directly
affect success of plan (Bril
and et.al., 2019).
such as production,
distribution and
procurement. Due to lack
of planning and
monitoring this risk occur
and affect overall
productivity level in
negative manner.
starting and
completion date of
each activity.
Lack of
human
resource
Lack of skilled labour is
another risk that effect
success of music function the
most, without talented and
experienced people project
manager will not be able to
make all set up (Zaouga and
Rabai, 2019). it also put
negative impact
It is one of the major risks
that direct influence
success criteria and
growth opportunities.
Because of this risk
project handler may have
difficulty creating and
maintaining work. Along
with about barrier or
challenge.
They will hire more
applicants
additionally that
reduce risk as failure
and help to complete
work on time.
Financial
risk
It is term that applies to new
project as whole; it refers to
the ability of project manager
to manage their financial
leverage effectively. When
manage cannot be able to
manage available funds and
use without making plan it
increases the risk of money
loss, and they will be failed
to arrange a successful music
event in town hall (Hulett,
Financial risk is
possibility or danger that
investors, and other
stakeholders will lose
monetary.
Project manager
decide the limit of
each activity and
work under it that
helps to reduce
financial risk.

2016).
CONCLUSION
From above, it has been summarized that agile is suitable and appropriate project
management methodology for music festival as compared to waterfall and scrum. With the help
of stakeholder matrix project manager analyse different stakeholder and their power which affect
on work. Furthermore, risk analysis process help to identify five risk that will be reduce with the
support of risk management strategies.

REFERENCES
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