Project Management: Communication Plan, WBS and RACI

This project report discusses the communication plan, work breakdown structure (WBS), and RACI chart for a beachside cottage repair project. It includes stakeholder prioritization, project communications matrix, and scheduling projects.

Running head: PROJECT MANAGEMENT
MNG00785 Project management
Name of Student-
Name of University-
Author’s Note-

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Topic 4: Communication Plan, WBS and RACI
4.1 Project Selection Exercise
The project that is considered in this project report is Beachside Cottage. The work
that is to be undertaken in this beachside cottage is repairing the cottage so that it can be
made liveable. This house is to be given rent or is to be used for vacations.
The total amount of fund that is to be included for the repairing work of the house is
$20,000 to buy the supplies and the spent on the contractors and two local apprentices. The
project is expected to be completed in 2 weeks; working 5 days a week and 8 hours a day.
The project is to be completed with the scheduled time and having proper delivery of the
project. The above stated objective is to be completed within the project in a successful way.

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4.2 Stakeholder Prioritization Matrix
Stakeholde
r
What is the stakeholder’s main issue? Powe
r
Intere
st
Influe
nce
Impa
ct
Urge
ncy
Legiti
macy
Total Priority (a
score of 1-6 =
low, 7 to 12 =
medium, 13
to 18 = high))
Owner of
the
beachside
Cottage
The owner of the beachside cottage needs to
renovate the house as the house can be used
for staying at vacations or can be given as
rent.
3 3 3 3 3 3 18 High
Contractor The contractor involved with the system
needs to ensure that the project is to be
completed within the time as stated in the
project schedule.
1 2 1 1 1 1 7 Low
Apprentice
I and
Apprentice
II
The apprentice contracted for this project has
to ensure that proper working is to be carried
out for repairing the house. The apprentice
also ensures that all the work they does suits
the requirement of the owner and all other
stakeholders associated with the project.
2 2 2 2 3 2 13 Medium
Airbnb The contract that is given to the Airbnb is to
ensuring the owner of the project to have
large number of tourists and all the work that
are done should be done in detailed.
3 2 3 2 2 3 15 High

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4.3 Project Communications Matrix
Stakehol
der
Learn From Stakeholder Share With Stakeholder Timing Method Owner
Owner
of
beachsid
e cottage
The design of the project is designed
by the owner of the beachside
cottage.
The plan of the project is done by the
owner of the project. The weekly
progress report is also dne by the project
manager.
The financial plan, the project plan and
the weekly reports should be shared with
the stakeholder
8 hrs Documentation,
email and face to
face
communication.
Owner
Contract
or
The contractor of the project guides
the project and makes schedule of the
project.
The contractor of the project shares the
plan of the project and guides the
apprentices who are associated with the
project.
16 hrs Face-to-face
interaction
Owner
Apprenti
ce I and
II
They would carry out the work that
is included in the repairing process.
They have the knowledge to carry
out the work.
The entire work will be carried out by the
apprentice as instructed by the project
contractor.
24 hrs Face-to-face
interaction
Contractor

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4.4 Work Breakdown Structure
# Work Package Duration Start Finish
1 Beachside Repair Project 78 hrs Mon 12/10/09 Fri 23/10/09
2 Initiation Phase 2.5 days Mon 3/06/19 Wed 5/06/19
2.1 Gathering requirements 0 hrs Mon 3/06/19 Mon 3/06/19
2.2 Organizing Meetings 3 hrs Mon 3/06/19 Mon 3/06/19
2.3 Inspection of Site 8 hrs Mon 3/06/19 Tue 4/06/19
2.4 Developing financial plan 5 hrs Tue 4/06/19 Tue 4/06/19
2.5 Approval of the plan 4 hrs Wed 5/06/19 Wed 5/06/19
2.6 Sign in Project 0 hrs Wed 5/06/19 Wed 5/06/19
3 Development phase 2 days Wed 5/06/19 Fri 7/06/19
3.1 Analysing the requirements 8 hrs Wed 5/06/19 Thu 6/06/19
3.2 Purchasing supplies for renovating 8 hrs Thu 6/06/19 Fri 7/06/19
3.3 Completion of Purchasing Phase 0 hrs Fri 7/06/19 Fri 7/06/19
4 Repairing phase 4 days Fri 7/06/19 Thu 13/06/19
4.1 Hanging new curtains 10 hrs Fri 7/06/19 Mon 10/06/19
4.2 Repairing the wooden shutters 8 hrs Fri 7/06/19 Mon 10/06/19
4.3 Painting shutters 6 hrs Fri 7/06/19 Mon 10/06/19
4.4 Hanging Shutters 5 hrs Mon 10/06/19 Mon 10/06/19
4.5 Repairing Wooden Porch 8 hrs Mon 10/06/19 Tue 11/06/19
4.6 Repairing Wooden Floor 3 hrs Mon 10/06/19 Mon 10/06/19
4.7 Preparing sand floor 6 hrs Mon 10/06/19 Mon 10/06/19
4.8 Refinishing floors 3 hrs Tue 11/06/19 Tue 11/06/19
4.9 Painting ceilings 6 hrs Tue 11/06/19 Tue 11/06/19
4.10 Painting Doors 6 hrs Tue 11/06/19 Tue 11/06/19
4.11 Painting interior of walls 8 hrs Tue 11/06/19 Wed 12/06/19
4.12 Painting exterior of walls 8 hrs Tue 11/06/19 Wed 12/06/19
4.13 Washing exterior windows 6 hrs Wed 12/06/19 Thu 13/06/19
4.14 Washing interior windows 2 hrs Wed 12/06/19 Wed 12/06/19
4.15 Completion of repairing phase 0 hrs Thu 13/06/19 Thu 13/06/19
5 Closure Phase 0.88 days Thu 13/06/19 Fri 14/06/19
5.1 Paying the Contractor 2 hrs Thu 13/06/19 Thu 13/06/19
5.2 Paying the Apprentices 3 hrs Thu 13/06/19 Fri 14/06/19
5.3 Handing over project document 2 hrs Fri 14/06/19 Fri 14/06/19
4.5 RACI Chart
WBS
Code Activity Name Owner Contractor
Apprentice 1
and
apprentice 2
Airbnb
2.1 Gathering requirements A C R I
2.2 Organizing Meetings A A I I

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2.3 Inspection of Site A A I I
2.4 Developing financial plan C A I I
2.5 Approval of the plan C A I I
2.6 Sign in Project A R I I
3.1 Analysing the requirements I R C I
3.2 Purchasing supplies for
renovating I R C I
3.3 Completion of Purchasing Phase I R C I
4.1 Hanging new curtains I C R I
4.2 Repairing the wooden shutters I R R I
4.3 Painting shutters A R C I
4.4 Hanging Shutters R I R I
4.5 Repairing Wooden Porch C R C I
4.6 Repairing Wooden Floor C C C I
4.7 Preparing sand floor C R R I
4.8 Refinishing floors R A C I
4.9 Painting ceilings R R A I
4.10 Painting Doors R A R I
4.11 Painting interior of walls A C R I
4.12 Painting exterior of walls R R R I
4.13 Washing exterior windows R C R I
4.14 Washing interior windows R R R I
4.15 Completion of repairing phase I A C I
5.1 Paying the Contractor A I I I
5.2 Paying the Apprentices A I I I
5.3 Handing over project document C A I I

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Topic 5: Scheduling Projects
5.1 AoN

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5.2 Time estimation
WBS
Code
Activity Name Predece
ssor(s)
Durati
on
(hours) Explanation on duration
1 Beachside Repair Project 78 hrs
2 Initiation Phase 2.5
days
The total initiation phase will take
20 hours to complete
2.1 Gathering requirements 0 hrs Gathering of requirements will
take less than an hour to complete.
2.2 Organizing Meetings 2 3 hrs Organizing Meeting will take 3 hrs
to complete
2.3 Inspection of Site 3 8 hrs Inspection of site is done is 8
hours.
2.4 Developing financial plan 4 5 hrs Finnacila plan and the budget is
developed in 5hrs
2.5 Approval of the plan 5 4 hrs The approval of the plan is done in
4 hrs
2.6 Sign in Project 6 0 hrs The project contract is signed in 0
hrs.
3 Development phase 2 days The project development takes 16
hrs of work.
3.1 Analysing the requirements 7 8 hrs The requirements are analyzed in 8
hrs.
3.2 Purchasing supplies for
renovating
9 8 hrs The supplies are purchased in 8hrs.
3.3 Completion of Purchasing
Phase
10 0 hrs The completion of the phase is
noted.
4 Repairing phase 4 days The repairing phases 32 hours to
complete.
4.1 Hanging new curtains 11 10 hrs 10 hours is taken to hang the new
curtains in the cottage.
4.2 Repairing the wooden
shutters
11 8 hrs Wooden shutters are repaired in 8
hours.
4.3 Painting shutters 11 6 hrs The painting shutters are done in 6
hours.
4.4 Hanging Shutters 15 5 hrs The hanging shutters are
completed in 5 hrs.
4.5 Repairing Wooden Porch 15 8 hrs The wooden porch is repaired in 8
hrs.
4.6 Repairing Wooden Floor 15 3 hrs The wooden floor is repaired in
3hrs.
4.7 Preparing sand floor 15 6 hrs The sand floor is prepared in 6hrs.
4.8 Refinishing floors 19 3 hrs The refinishing of the floors are
done in 3 hrs.
4.9 Painting ceilings 19 6 hrs The painting of the ceilings are

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done in 6hrs.
4.10 Painting Doors 19 6 hrs The painting of doors are
completed in 6hrs.
4.11 Painting interior of walls 22 8 hrs Painting the interior of the walls
takes 8hrs.
4.12 Painting exterior of walls 22 8 hrs Painting of the exterior walls takes
8hrs.
4.13 Washing exterior windows 23 6 hrs Washing of exterior windows takes
6 hrs.
4.14 Washing interior windows 23 2 hrs Washing of interior windows takes
2 hrs.
4.15 Completion of repairing
phase
26,13,14,
16,17,
18,20,21,
24,25
0 hrs The phase gets completed.
5 Closure Phase 0.88
days
The closure phase is done in one
day.
5.1 Paying the Contractor 27 2 hrs Payments to the contractors are
done in 2hrs.
5.2 Paying the Apprentices 29 3 hrs Payments to the apprentices are
done in 2hrs.
5.3 Handing over project
document
30 2 hrs The project is handed over to the
owner in about 2 hrs.
.
5.2.1 Time estimation- Enumeration Method

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5.3 Critical Path
The critical path of the project includes the following activities:
Gathering requirements -> Organizing Meetings -> Inspection of Site -> Developing financial
plan -> Approval of the plan -> Sign in Project -> Analyzing the requirements -> Purchasing
supplies for renovating -> Completion of Purchasing Phase -> Painting shutters -> Preparing
sand floor -> Painting Doors -> Painting interior of walls -> Washing exterior windows ->
Completion of repairing phase -> Paying the Contractor -> Paying the Apprentices ->
Handing over project document -> Project Sign Off
And will take 79 hours to complete.
5.4 Gantt Chart
Topic 6: Resources and Budgeting
6.1 Resource Loading
WBS Task Name Duration Resource Names

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0 Beachside project 79 hrs
1 Initiation Phase 20 hrs
1.1 Gathering requirements 0 hrs Owner, Contractor
1.2 Organizing Meetings 3 hrs Owner, Contractor
1.3 Inspection of Site 8 hrs Owner, Contractor
1.4 Developing financial plan 5 hrs Owner, Contractor
1.5 Approval of the plan 4 hrs Owner, Contractor
1.6 Sign in Project 0 hrs Owner, Contractor
2 Development phase 16 hrs
2.1 Analyzing the requirements 8 hrs Contractor, Owner
2.2 Purchasing supplies for renovating 8 hrs Contractor, Owner
2.3 Completion of Purchasing Phase 0 hrs Contractor, Owner
3 Repairing phase 32 hrs
3.1 Hanging new curtains 10 hrs Owner, Contractor
3.2 Repairing the wooden shutters 8 hrs Owner, Contractor
3.3 Painting shutters 6 hrs
Contractor,
Apprentice 2
3.4 Hanging Shutters 5 hrs Owner, Apprentice 2

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3.5 Repairing Wooden Porch 8 hrs Owner, Apprentice 2
3.6 Repairing Wooden Floor 3 hrs
Apprentice
2,Contractor
3.7 Preparing sand floor 6 hrs Owner, Contractor
3.8 Refinishing floors 3 hrs Owner, Apprentice 2
3.9 Painting ceilings 6 hrs
Contractor,
Apprentice 2
3.10 Painting Doors 6 hrs
Apprentice
1,Contractor
3.11 Painting interior of walls 8 hrs
Contractor,
Apprentice 1
3.12 Painting exterior of walls 8 hrs
Contractor,
Apprentice 1
3.13 Washing exterior windows 6 hrs
Contractor,
Apprentice 2
3.14 Washing interior windows 2 hrs
Contractor,
Apprentice 2
3.15 Completion of repairing phase 0 hrs
4 Closure Phase 11 hrs
4.1 Paying the Contractor 3 hrs Contractor, Owner

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4.2 Paying the Apprentices 5 hrs Contractor, Owner
4.3 Handing over project document 3 hrs Contractor, Owner
4.4 Project Sign Off 0 hrs Contractor, Owner
6.2 Budget
Task Name Cost
beachside project $17,380.00
Initiation Phase $2,500.00
Gathering requirements $0.00
Organizing Meetings $375.00
Inspection of Site $1,000.00
Developing financial plan $625.00
Approval of the plan $500.00
Sign in Project $0.00
Development phase $2,000.00
Analyzing the requirements $1,000.00
Purchasing supplies for renovating $1,000.00
Completion of Purchasing Phase $0.00

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Repairing phase $11,505.00
Hanging new curtains $1,250.00
Repairing the wooden shutters $1,000.00
Painting shutters $990.00
Hanging Shutters $200.00
Repairing Wooden Porch $320.00
Repairing Wooden Floor $495.00
Preparing sand floor $750.00
Refinishing floors $120.00
Painting ceilings $990.00
Painting Doors $1,110.00
Painting interior of walls $1,480.00
Painting exterior of walls $1,480.00
Washing exterior windows $990.00
Washing interior windows $330.00
Completion of repairing phase $0.00
Closure Phase $1,375.00
Paying the Contractor $375.00

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Paying the Apprentices $625.00
Handing over project document $375.00
Project Sign Off $0.00
6.3 Reporting
6.3.1 Earned Value Management
1 2 3 4 5 6 7 8 9 10 11 12
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000 Planned Value (PV)
Earned Value (EV)
Actual Cost (AC)
Period

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6.3.2 Timeline Reporting
Project name: BeachSide Project Date:
Past time period
Milestones Approved
plan
Actual
progress
Variances Causes
Sign in Project Owner The project
sign in has
been
completed and
the contract is
being signed
up.
The variances
are to be
scheduled
The project
sign in might
help in starting
with the
implementation
phase.
Completion of
Purchasing Phase
Contractor The
purchasing
phase is being
completed
when all the
materials are
being
completed
purchasing.
No issues
were faced.
The purchasing
phase was
completed
within the
scheduled time.

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Topic 7: Risk Management
7.1 Risk Identification
Risk
Description
Impact Category Probability
(1 to 5)
Impact
(1 to 5)
Score
(P*I)
Mitigation
Strategy
Issues
included for
sanctioning
the loan.
Delaying
to start
the
project.
Financial 3 5 15 There are
documentation that
are to be shown to
the owners and are
to be approved by
the owner.
Risks in
procurement
phase of the
system.
Delay to
start the
project.
Financial 4 3 12 All the items
included should be
listed properly so
that the starting data
does not change.
Topic 8: Quality Management and Project Closure
8.1 Quality Tools
Quality Tool Proper Explanation
Cause and Effect
diagram
This diagram helps to get a clear view about the project and mitigate all the
errors in the system.
Flow chart The flowchart determines the flow of the tasks that are undertaken in the
project.
Project
Deliverables
Work
Processes
Quality
Control
Activities:
Quality
Assurance
Activities:
Quality Roles
and
Responsibilities:
The project
success should
be ensured
maintaining the
quality
standards of the
projects.
All the tasks
should be
scheduled
properly.
All the business
operations
should be
satisfied.
The repair
activities are to
be taken care of
so that the
owner of the
project gets
satisfied.
Owner, and the
Contractor
8.2 Change Management
Project: Beachside Project Date:

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Person Proposing Change: Owners
Description of Change:
There should be more parallel works to complete the work fast.
Why needed:
To reduce the time of the project, this change management is needed.
Impact on project scope:
The scope of the project will not change as the change in the project is minimal.
Impact on deadline dates:
All the works were carried out at the scheduled time.
Impact on budget:
The budget could have been decreased.
Impact on quality:
The quality of the project will be improved.
Impact on risk:
The owner might not get satisfied if the project gets failed.
Impact on team:
The team effort on the project is valued and the team would get benefit when the
project gets complete.
Topic 9: Project Close
Item Who Target Completion

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date date
Paying the Contractors Owner Fri 13-
06-19
Fri 13-06-
19
Paying the Apprentices Contractors Fri 13-
06-19
Fri 13-06-
19
9.1 Transition Plan
Current Project Situation:
The activities are completed according to the prepared schedule.
Schedule of Remaining Work:
Risks Remaining:
The design of the project should not get affected by the contractor.
Recommendations to Users of Project Deliverables:
All the requirements should be clear to the contractor and instruct the apprentice to
follow all the instructions.
9.2 Close Procurements
All the expectations in this project are to be satisfied so that it meets the satisfaction
of the owner.
9.3 Knowledge Management
The knowledge that is gathered in the project are understood and are applied in the
project.
9.4 Lesson Learned
The process to mitigate the risks are learned from this project.

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References
KLOPPENBORG, T. J., ANANTATMULA, V., WELLS, K. N., 2019. Contemporary
project management: organize, plan, perform. Australia, South-Western Cengage Learning.