Project Management and Leadership

This assignment covers various topics related to project management and leadership. It includes a list of references from books and journals on topics such as stakeholder management, knowledge management, performance metrics, and project control. The assignment also mentions the use of networking diagrams, Gantt charts, and other tools in project management. Additionally, it discusses the importance of leadership in project management and provides references to relevant literature on the subject.

PROJECT
MANAGEMENT-2

Table of CONTENTS
PROJECT TITLE : .........................................................................................................................1
EXECUTIVE SUMMARY.............................................................................................................1
FORCE FIELD ANALYSIS...........................................................................................................1
INTRODUCTION...........................................................................................................................2
LIST OF ACTIVITIES OR WORK DOWN STRUCTURE..........................................................3
REQUIRED RESOURCES.............................................................................................................6
SEEKING CLARIFICATION OF PROJECT.................................................................................7
PROJECT PURPOSE AND OBJECTIVES....................................................................................9
PROJECT SCOPE...........................................................................................................................9
STAKEHOLDER ANALYSIS......................................................................................................10
PROJECT PARAMETERS & COMMUNICATION...................................................................11
RELEVANT GOVERNMENT LEGISLATION AND CODES OF PRACTICES......................13
PROJECT BUDGET AND COST ESTIMATION.......................................................................14
PROJECT RISK.............................................................................................................................14
RISK ASSESSMENT & MANAGEMENT..................................................................................15
VARIANCE FORM ......................................................................................................................15
PROJECT GANTT CHART..........................................................................................................16
PROJECT FLOW CHART............................................................................................................19
POST PROJECT REVIEW...........................................................................................................20
TRANSITION OF PROJECT TEAM TO NEW ROLES.............................................................20
PROJECT COMPLETION & SIGH OFFS SHEET.....................................................................22
REFERENCES..............................................................................................................................25

PROJECT TITLE :
Cleanliness and Maintenance Project
SMART method to clarify the title of project
Specific : It is very important for Frontier Touring to make their concert success so it is
important to understand the what specific areas and this is ANZ stadium in Australia, as the
concert is being going to held on 15th of September.
Measurable : Goals need to be measurable in this manager need to measure that how much time
is being taken to complete the particular tasks if the stage area is to be clean than it must measure
the time to get rid of this cleaning (Talamo and Bonanomi, 2015). As the whole task is being
completed in particular point of time.
Attainable : To organise the stadium is also something that is to be action oriented and
attainable. Specific actions needed to be complete in order to attain the objectives. Number of
passes for this task is 5000 and it is possible to sell all these tickets.
Realistic : It is very important to state which results can be achieved realistic and make sense
from the given available resources. Objectives that are being framed must be realistic and
possible to make it clear and achievable. This concert is realistic as big stars are coming that are
Bruno Mars, John Legend etc.
Time based : Last in the SMART objectives is need to check that goals is to be achieve in the
time based so that the whole plan can be goes in smooth way as this will take the 60 days to
complete the whole task.
EXECUTIVE SUMMARY
Cleanliness and maintenance is being the abstract of being the clean and maintaining the
stadium clean as they are about to host the big concert and there nothing worse than that
something goes wrong in the course of event that can make the event wrong. So to make the
event successful it is important to maintain cleanliness and it is very crucial. Purpose of cleaning
and maintaining in concert is to make it free from germs, dirt, rubbish and even of waste. It is the
huge job that requires the specialised tricks in trade and all helpful tools and it is one of the
important factor for success of any event. Project deliverables can be done is that there are
having lot of people and may have lot to drink and due to this they may sweat so as the manager
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of this project the ideal solution is to spray-and-vac system and use the high powered spray in
order to remove dirt and bacteria (Canonico and et.al., 2015).
FORCE FIELD ANALYSIS
Driving Forces Restraining forces
Follows schedule : By following the schedule
than it is being able to keep budget while doing
maintenance and also able to keep track on the
equipments when need to be replaced.
Upfront more money while starting
initially preventive maintenance plan as it
cost more to maintain the equipments
regularly (Canonico and et.al., 2015).
Save money : Less money is being spend as
there is no need to replace the equipment as
much by dealing it with the last minute break
down.
As preventive maintenance requires more
workers as regular checking is must while
compare to reactive maintenance. Instead
of this it requires the workers to be on site
and perform the work.
Less wasting of energy : if the equipment is not
keep in best conditions it will drain more energy
by hiking up the utility bill, to maintain properly
the equipment it will save energy and money
(Talamo and Bonanomi, 2015).
This may have the process that posses the
safety risk for the employees and other
assets
INTRODUCTION
Frontier Touring is one of the most respected as well as the proactive concert promoters
in Australia that is being formed in 1979. They are having the fundamental role to enter it in
third across they organise hundreds of concerts in Australia and that is being headed by the
Michael gudinski (Botero and et.al., 2015). Vision of Frontier Touring is to become the
recognised leading event management company and provides the excellent service performance
and also planning for the concerts that includes the world famous musicians and bands that are
clean mandit, hary style etc. and wants to expand their company and their mission is to be
service oriented in respect of dealing with their clients, focused driven and take care utmost
about how to execute the event in the smooth way. Company always try to challenge itself so it
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can move further and can accomplish all the event by working as a team this are the essential
things that the company need to consider and implement it in the proper way.
3

LIST OF ACTIVITIES OR WORK DOWN STRUCTURE
Task Name Duration Start Finish Predecessors
Planning and Initiation 36 days Mon 8/5/19 Mon 9/23/19
Plan about the ways in
doing the cleanliness 5 days Mon 8/5/19 Fri 8/9/19
Estimation of Budget
after the formal meeting 5 days Mon 8/12/19 Fri 8/16/19 2
Approval from the
senior project manager 4 days Mon 8/19/19 Thu 8/22/19 3
Plan about the ways in
doing the cleanliness 5 days Fri 8/23/19 Thu 8/29/19 3,4
Estimation of Budget
after the formal meeting 6 days Fri 8/30/19 Fri 9/6/19 5
Staffing Requirements 3 days Mon 9/9/19 Wed 9/11/19 6
Labour required for
maintenance and
cleanliness
4 days Thu 9/12/19 Tue 9/17/19 7
Make the team of
labour for different
sections
4 days Wed 9/18/19 Mon 9/23/19 8
Execution 27 days Wed 9/18/19 Thu 10/24/19
Visiting the site 5 days Wed 9/18/19 Tue 9/24/19 7,8
Keep all the essential
things that is required for
cleanliness and
maintenance
10 days Wed 9/25/19 Tue 10/8/19 9,11
Tools and machinery
for Maintenance and
cleanliness
7 days Wed 10/9/19 Thu 10/17/19 12
Keep the dustbins 6 days Wed 10/9/19 Wed 10/16/19 11,12
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Cleaning tools 5 days Fri 10/18/19 Thu 10/24/19 13
Sprays and systems that
used to remove bacteria
and germs
6 days Thu 10/17/19 Thu 10/24/19 14
Monitoring and Closure 6 days Fri 10/25/19 Fri 11/1/19
Monitor the activities in
context of cleanliness 6 days Fri 10/25/19 Fri 11/1/19 16
5

Illustration 1: Gantt Chart
Illustration 2: Gantt Chart
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Illustration 3: Netwroking Diagram
REQUIRED RESOURCES
1. Capital : It is one of the most important factor that is being required for the company to start the
business. To start the business in the initial level it is important to consider the capital that is being
mandatory to start the business. Capital required to in this project is $50000 so that the company
can purchase all the essential things (Baranwal and et.al., 2015).
2. Labour : This are the important for this kind of business as they are the ultimate persons who
are liable to manage the whole business. Cost of labour is not certain but at the initial level it
requires $10000 after that it may increase to it.
3. Cost of equipments : For the cleaning and maintenance, it requires the basic equipments to do
this process and for various place they require the different types of machineries to make the
process in flow, this requires the cost $25000 to purchase this equipment.
4. Maintenance cost : After purchasing the equipments it requires maintenance of all equipments
that are being purchased need the proper maintenance like greasing, oiling, washing etc. this
requires the cost of $5000.
5. Land : To keep all this equipment in the assemble way it requires the land where these all can
be kept and keep this in the safe way. Cost require to acquire the land is $15000.
6. Manager : To monitor all this activity there is a need to appoint the manager who can see the
activities that is being performed by the labours so there is a need to pay salary that will be
$10000.
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SEEKING CLARIFICATION OF PROJECT
03-08-2019
To,
ABC, Project Manager
Frontier Touring
Subject: Seeking project clarification
Dear ABC,
This is to inform you about that the scope of project helps it to other event management
companies also that they can consider this study in regard cleanliness and maintenance as well
as generate the awareness regarding the environment and also it promotes the healthy and
clean environment as it is that factor that cannot be valued but plays the important part in any
event so it is essential to keep the things managed in the proper way. The purpose of this study
is about to make the concert hygiene and clean so that it will not affect on the health and keep
the surroundings clean. Stakeholders are those that are being having the interest they are
project sponsors, project managers, customers, users and the whole team. Purpose and
objectives is to bring the improvement in general quality of life as well as promote the
cleanliness, hygiene and eliminates the open defection. In this the project parameters are also
explained that what are the aspects that is to be considered while operating the business and
make the total budget that is being required to run the organisation is $1,10,000.
Thanks,
ABC
PROJECT CLARIFICATION MEETING MINUTES
Project Name: Cleanliness and Maintenance
Meeting Subject:
Date: 03-08-2019
Attendees/Participants:
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Issues: This project is being taken into the consideration as it is essential to maintain the
cleanliness as well as hygiene to make the surroundings clean.
Decisions: to maintain the cleanliness on the concert it is important to keep the dustbins at
various places, spray is to be done so the gems and bacteria can be removed. This decision are
very important as this will make the flow of work in the smooth way
Actions: Manager is being appointed to monitor all the activity that is to be done to maintain
the cleanliness as the things are being managed and done well or not.
Deadlines: As the concert over the work is being done as it is the target that indicates that
when the task is to be completed and the deadline for this project as the concert is over
deadline is considered of that day.
Signatories: ABC as a project manager.
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PROJECT
PURPOSE
AND
OBJECTIVES
Purpose:
The purpose of the project is to raise the awareness of Cleanliness and
Maintenance in Australia.
Objectives:
 To bring an improvement in the general quality of life in the
community.
 To promote cleanliness, hygiene and eliminating open
defection.
 To accelerate sanitation coverage in rural areas to achieve the
vision Frontier Touring company.
 To boost waste management in the society.
PROJECT SCOPE In-Scope:
This project is have widen scope as it will generate the awareness
regarding the environment and also it promotes the healthy and clean
environment at national level.
Out of Scope:
The out of scope of this project is that it might be happen the waste
they they are going to dump outside the stadium would not properly
dump and result in pollutants of the society.
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STAKEHOLDER
ANALYSIS
Stakeholder 1: Project Manager
Roles and Responsibilities:
 It is important that project manager conduct activity and
resource planning in an effective manner. Project planning is
an instruments that helps in meeting the deadlines of the
project (Calvo-Mora, Navarro-García and Periañez-Cristobal,
2015).
 Project manager will organize and motivate a project team so
that they can clearly and straight forwardly stimulate the plans
to achieve there full potential.
 Project manager will look over the budget planning, cost
estimating and time management is that project can be
completed on time.
Stakeholder 2: Functional Manager
Roles and Responsibilities:
 Functional manager will assign specific indivisible to the team
and negotiate within project manager in respect to the
resources.
 Functional manager will participate in the initial planning until
work packages or activities are assigned (Clark, 2018).
 Functional manager will continuously record the changes
regarding project as well as also undertake corrective actions.
Stakeholder 3: Celebrities
Roles and Responsibilities:
 Celebrities should take initiate in promoting the cleanliness and
maintenance in the region.
 They should be on time and if there is any cancellation than
they should arrange or inform on time.
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PROJECT
PARAMETER
S &
COMMUNIC
ATION
In order to deliver the vision and mission of the event or project
successfully, it is important that project manager should use best
communication tools. The communication tools used for the event are:
Social Media: Social media is best way to promote this event in the
region and it will also a good bran image of the event company. They
will post all the pictures and information on the page of the company
(Pollack and Adler, 2015).
Emails: This is also one of the best communication tool that is used by
the project manager to communicate with the stakeholders like
employees, project team, celebrities etc.
Web Conferencing: This is one of the tool that is used by project
manager to hold meetings and it increases the productivity of the
company.
PROJECT
TEAM The total number of team for the cleanliness and maintenance
project are Three.
John- Team leader
Prehs
Wahs
Pilh
Wahen
Ihgs
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Team B: Quality Analyst
Proyatsn: Team Leader
Agbra
Alina
Tuni
hdhsl
Yhen
Jen
Fan
Team C: Management
Frahan: Team Leader
Utube
Manag
Oilu
Wifo
Namin
Project Team Consultation Minutes:
Team members present: 20
Date: 5rd August 2019
Issues raised: Team Conflict and Lack of Coo[peration
Signatories of all members present:
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RELEVANT
GOVERNME
NT
LEGISLATIO
N AND
CODES OF
PRACTICES
The laws and legislation influence the project:
Health and Safety Act 1974: It is the duty of Project manager or
employer that employee must be protected from the health, safety and
welfare at workplace. Further, it is also important that the guest of
honours which are coming to participate in the event should be
provide safe, healthy and welfare at workplace (Sharp, Peters and
Howard, 2017).
Data Protection Act 1998: according to this act, it is important to
designed to protect the personal data stored on computers or in other
organised paper filing system. It is the responsibility of project
manager or company that they should protect the personal data of
celebrities or employees in any manners like any types of personal
details etc.
Thus, these are two main legislations which are affected the
project as if project manager or organisation do not follow this laws,
it might happen that they there project will be shutdown (Muller, R.
and Turner, J.R., 2017.).
CURRENT OR
FUTURE
RELATED
PROJECTS
For cleanliness and maintenance, this is the first project of Frontier
Touring company. But in the future, company is planning to have more
projects.
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PROJECT BUDGET AND COST ESTIMATION
EXPENSES Estimated budget
On-site expenses
Deciding and constructing the venue of the launch event £25,000.00
Cost for staffing including the Project Management Team and
Food Organising Team
£8,000.00
Arranging food items £55,500.00
Drinks to be served during the event £45,500.00
Arrangement for fire precautions £88,800.00
Arrangement for the formal ceremony £55,800.00
Emergency Fund £29,550.00
Promotional expenses
Invitation cards for inviting local/national dignitaries £18,050.00
Paid social media advertisements for enhanced promotion £35,500.00
Event Technology Expenses
Arranging sound systems and light £58,300.00
Purchasing of a high-quality projector and setting it £42,280.00
Arranging a large-sized full HD 1080 electric and portable
projector screen
£82,280.00
TOTAL EXPENSE £1,156,060.00
PROJECT RISK
Risk 1: Actual Budget is rising that is estimated
Risk Management Strategy: Reduction risk management strategy
In order to overcome this risk, project manager will hire and recruit the expert in Finance
who will manage the cost and expenses of the project in a systematic way so that the risk
can be mitigate. Reduction risk management strategy is applied by the project manager
(Rolfe, Segal and Cicmil, 2016).
Risk 2: Risk of frequent power cuts
Risk Management Strategy: Reduction risk management strategy
In order to overcome this risk, project manager will have back up plans like power
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generators, batteries as well as also request to electricity Board. By installing batteries and
generators, if there is power cut, generator will work.
Risk 3: Risk of System Failures
Risk Management Strategy: Sharing Risk Management Strategy
In order to overcome this risk, project manager will transfer the burden of risk to other
parties like light and sound vendors, stage decorative vendor and etc. If the system of sound
vendor failure, they will be responsible for it (Turner and Ledwith, 2018). Similarly, in the
case of stage decorative vendors lightning vendors etc.
RISK ASSESSMENT & MANAGEMENT
FREQUENCY CONSEQUE
NCE
Insignificant
outcome
Minor outcome Moderate
outcome
Major
Outcome
Catastrophic
outcome
Almost certain
increasing
resources
Likely Power cut of
Sound system
and lightning
at stadium.
Possibly
Unlikely Loss or theft of
information or
data.
Rare
VARIANCE FORM
Variance Form
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Issued By: Requested By: Change Request No: Date:
Item of Scope Affected
The waste is
not dumped
properly that
can result in
polluting the
area near by
stadium.
Nature of Change Requested Thus, the
nature of
change
required is
positive as it
will help in
dumping waste
in proper way
and generating
cleanliness
awareness of
project.
Reason for Change The main
reason for
change is
dumping of
waste in proper
way. It will
improve scope
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of project.
Impact on Resources For this there
will be negative
impact on
resources as
additional
resources such
as machinery,
labour, land,
etc. will be
required.
Impact on Budget The budget will
also be
impacted in
negative way as
with additional
resources, extra
fund or capital
will be
required.
Impact on Schedule There will be
negative impact
of schedule
dumping of
waste will
require more
time. Thus, the
completion
date of project
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will get
expanded.
Change Authorised: Yes/No Adjusted Project
Completion Date:
Adjusted
Final
Budget:
PROJECT GANTT CHART
Activity/Task 1st
Wee
k
2nd
W
ee
k
3rd
We
ek
4th
Week
5th
Week
6th
Week
7th
Wee
k
8th
Week
9th
Wee
k
10th
Week
11th
We
ek
12th
Week
- Planning
and
Initiation
Plan about the
ways in doing
the
cleanliness
Estimation of
Budget after
the formal
meeting
Approval
from the
senior project
manager
Plan about the
ways in doing
the
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cleanliness
Estimation of
Budget after
the formal
meeting
Staffing
Requirements
Labor
required for
maintenance
and
cleanliness
Make the
team of
labour for
different
sections
-Execution
Visiting the
site
Keep all the
essential
things that is
required for
cleanliness
and
maintenance
- Tools and
machinery for
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Maintenance
and
cleanliness
Keep the
dustbins
Cleaning
tools
Sprays and
systems that
used to
remove
bacteria and
germs
Monitoring
and Closure
Monitor the
activities in
context of
cleanliness
21

PROJECT FLOW CHART
22

POST PROJECT REVIEW
Milestones What Worked What didn't Work Ways to Improve
Project planning
In project
planning, project
managers has
plans about the
ways in doing the
cleanliness, and
makes it approved
from project
manager.
Budget estimation is
not done in project
planning because of
not availability of
finance manager.
Project manager
should first plan the
budget by hiring
finance manager
because it is the top
priority,
Estimation of
Budget after the
formal meeting
Cost has been
allocated to each
and every
activities.
Training Cost is not
included.
Proper management of
cost so that training
cost can also be
adjusted in the budget.
Monitor the
activities in context
of cleanliness
Continuous
monitoring
Lack of close
monitoring
Implement lean
management
principles.
TRANSITION OF PROJECT TEAM TO NEW ROLES
Project Team Transition Template
Team
Member
Name
Current Project Current Role Next Project Next Role
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Executive Cleanliness &
maintenance
project
The main role of
members of executive
is to oversee & direct
all activities related to
cleanliness &
maintenance project
(Willems and
Vanhoucke, 2015).
To inform workers
about policies and
guidelines which they
need to be followed
for maintaining a
clean and hygienic
environment.
Venue & event
security project
The role of an
event executive is
to assist
everything in
event planning.
Quality
Analyst
Cleanliness &
maintenance
project
With the help of test
planning & test
execution they ensure
that all activities are
meeting quality
criteria which are
being set by them.
To keep raising
standards of quality
processes with related
to cleanliness &
maintenance project
Venue & event
security project
The main role of
quality analyst in
the project of
venue and event
security is to
control crowd and
measure all
equipment used in
event and event
project.
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(Vukomanović,
Young and Huynink,
2016).
Manager Cleanliness &
maintenance
project
The main role of
manager is to focus
on performance of
their staff.
To manage cleaning,
servicing & repairing
activities effectively.
With the help of
democratic
management style
manage & complete
cleanliness &
maintenance project
successfully (Eskerod
and Huemann, 2016).
Venue & event
security project
The main role of
manager is to
manage effective
security
programmes for
maintaining a safe
experience for
guests.
PROJECT COMPLETION & SIGH OFFS SHEET
Project Sign-off Sheet
Project Name: Cleanliness and
Maintenance
Project Manager: ABC
Start Date: 5th August 2019 Completion Date: 1st January 2019
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Project Duration: 12 weeks (84 days
approximately)
Sponsor: : FRONTIER TOURING
Project Goal/objectives:
 To bring an improvement in the
general quality of life in the
community.
 To promote cleanliness, hygiene
and eliminating open defection.
 To accelerate sanitation coverage
in rural areas to achieve the vision
Frontier Touring company.
 To boost waste management in the
society.
Project Deliverable:
 Social Media
 Emails
 Web-Conferencing
Client(s), Sponsor(s) Name and
Signature:
By signing this document, I acknowledge
that I have delivered all the stated
By signing this document, I acknowledge that
I have received all the stated deliverables at
26

deliverable's at the agreed to quality
levels.
the agreed to quality levels.
Project Manager Name and Signature: Senior Project Manager Name and
Signature:
Date: Date:
27

REFERENCES
Books and Journals:
Baranwal, A and et.al., 2015. Managing the earth’s biggest mass gathering event and wash
conditions: Maha kumbh mela (India). PLoS currents, 7.
Botero, C and et.al., 2015. Design of an index for monitoring the environmental quality of
tourist beaches from a holistic approach. Ocean & Coastal Management.108. pp.65-73.
Calvo-Mora, A., Navarro-García, A. and Periañez-Cristobal, R., 2015. Project to improve
knowledge management and key business results through the EFQM excellence
model. International Journal of Project Management, 33(8), pp.1638-1651.
Canonico, P and et.al., 2015. The boundaries of a performance management system between
learning and control. Measuring Business Excellence. 19(3). pp.7-21.
Clark, T.A., 2018. Project management for planners. Routledge.
Eskerod, P. and Huemann, M., 2016, February. Rethink! Project stakeholder management.
Project Management Institute.
Muller, R. and Turner, J.R., 2017. Project-oriented leadership. Routledge.
Pollack, J. and Adler, D., 2015. Emergent trends and passing fads in project management
research: A scientometric analysis of changes in the field. International Journal of Project
Management, 33(1), pp.236-248.
Rolfe, B., Segal, S. and Cicmil, S., 2016. An existential hermeneutic philosophical approach to
project management. Project Management Journal, 47(3), pp.48-62.
Sharp, J.A., Peters, J. and Howard, K., 2017. The management of a student research project.
Routledge.
Talamo, C. and Bonanomi, M., 2015. Knowledge management and information tools for
building maintenance and facility management (Vol. 3). Springer International Publishing.
Turner, R. and Ledwith, A., 2018. Project management in small to Medium‐Sized enterprises:
Fitting the practices to the needs of the firm to deliver benefit. Journal of Small Business
Management, 56(3), pp.475-493.
Vukomanović, M., Young, M. and Huynink, S., 2016. IPMA ICB 4.0—A global standard for
project, programme and portfolio management competences. International Journal of
Project Management, 34(8), pp.1703-1705.
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Willems, L.L. and Vanhoucke, M., 2015. Classification of articles and journals on project
control and earned value management. International Journal of Project
Management, 33(7), pp.1610-1634.
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