Project Management

This document provides information on project management, including project life cycle, scope management, project planning, work breakdown structure, and more. It also includes a case study on building a house.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University
Author note

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Table of Contents
Assessment Task 1: Questioning.....................................................................................................2
Assessment Task 2 – Project...........................................................................................................6
PART A: Define project scope....................................................................................................6
Part B: Manage project scope control processes.........................................................................8
ASSESSMENT TASK 3 Case study.............................................................................................13
1. The Project Scope..................................................................................................................13
2. The Project Boundaries..........................................................................................................13
3. Ways for the Identification of Project Boundaries................................................................13
4. Benefits for Project Identification.........................................................................................14

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Assessment Task 1: Questioning
1. A project life cycle could be defined as the sequence of project phases that could be
undergone for a project during the time of initiation and finish till the project closure. The
sequence and number within the project cycle could be determined by the management team and
determining various other factors that would be the primary needs of the project.
The scope management would be able to ensure that the project scope would be defined
in an accurate manner, properly mapped and thus would enable project managers for the
allocation of costs and project labour as per the necessity of the project.
2. A good kind of scope management plan would be able to include the following
information. These include:
a) The requirements of the project should be clearly stated within the scope management
plan.
b) The stakeholders should be carefully identified and thus their responsibilities be
defined.
c) The deliverables of work should be clearly be stated and according to them, the
responsibilities of stakeholders should be clarified.
d) A scope control statement should also be provided within the document.
3. The conflicting scope requirements that are present between stakeholders could be
managed and resolved in the following ways:
a) The goals of the company in performing a project should be highly be followed during
performing of the project work.

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b) The stakeholders should be signed with a control document based on controlling all
kind of actions that would resist the outcomes for the project.
c) The business processes of the company should be cleared to the stakeholder groups.
Any kind of conflict that might arise should be properly dealt with and thus the results should be
predicted.
4. During the project planning phase, the project manager should determine that regular
communication be maintained with every representatives based on defining the content in a clear
manner and ensuring that each deliverables have been met successfully. Hence, the process of
implementing documentation of the Project Scope could be determined as to be extremely useful
for the project.
5. The primary kind of project scope and project charter could be defined in the following
ways:
The project scope would try to encompass the entire project scope that would define the
deliverables, project resources, budget and timeframes for the project completion. A fair and
complete description of the project would also be clearly stated within the project scope.
The project charter would comprise of project rationale. It would clearly determine the
reason for performing of the project. The project charter would also determine the resources who
would be planning for the project and the cost resources that would be required for the progress
of the project.
The types of Project Initiation documents are: Project scope statement and
Communication plan.

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6. The roles and responsibilities of a project manager in relation to the aspect of project
planning are:
a) Planning can be defined as instrumental for the project and hence the project manager
should play a key role based on planning towards meeting of deliverables. They should also be
able to set the estimation of project completion time and also perform thorough evaluation of the
project team members.
b) An efficient project manager would have a huge sense of time management and thus
would be highly be able to meet with the deadlines as set within the project management plan.
c) They should also estimate the budget that is to be maintained at each of the stages of
the project. The project manager should also be able to review over the entire financial budget
and plan for future investment if needed to be incurred for the project.
7. The primary purpose of a work breakdown structure (WBS) are:
a) Creation of independent and measurable tasks
b) Assigning of costs for every individual tasks
c) Tracking of progress for the project based on matching activities according to the
planned schedule
d) Assigning responsibilities to project resources based on individual tasks.
Some of the techniques for the creation of a WBS are:
a) Decomposition can be defined as one technique that helps in dividing and further
subdividing the project deliverable and project scope.

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b) The work that would need to be done should be divided into their lowest lower that
would outline the duration and cost, which might be manageable and estimated.
c) A point of management control in which the budget, scope, schedule and actual costs
would need to be outlined.

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Assessment Task 2 – Project
PART A: Define project scope
Document Control
Date Version Status Action Responsibility
27-09-19 V1 Active In Process Project Manager
Project Name Upgrading of traffic lights for the Nepean Highway in Melbourne
Background/
Context
The Nepean Highway present in Melbourne focuses over the impact
of upgrading the traffic lights within the suburb region of Melbourne.
The project involves the checking of every traffic lights within the
highway region and focusing over the details of every incorporation
of traffic lights in the entire route.
Some of the benefits that could be incorporated with the installation
and upgrading of traffic lights are discussed as follows:
 Upgrading of traffic lights during the entire highway stretch
 Providing maximum view of the roads during the night time.
 Changing of the infrastructure of the highway based on
incorporating new kind of benefits.
Project Sponsor To be filled by student
Project Client VicRoads
Start Date Fri 27-09-19
End Date Wed 16-12-20
Team Members Name Title Authority Level
Clive Project Manager Determining of project scope,
determining budgets and
developing project schedules
Jack Project Sponsor Providing budget as per planned
estimations
Roger Project Designer Mapping of the locations and
determining the total number of
lights, which would be installed.
Inclusions The inclusions within the project are:
 Budgetary plans
 Project scope statement

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 Project plans
 Project charter
Exclusions The exclusions from the project are:
 Improvement of highway roads
 Maintaining the traffic within the highway
Key Deliverables The deliverables for the project are:
 Upgrading of traffic lights during the entire highway stretch
 Providing the project within the estimated budget and time
 Present documentation of the entire project plan
Key Milestones The milestones for the project are:
 Designing the initial plan
 Approval over project plan and financial budget
 Completion of procurement of traffic lights
 Completion of installation process
 Testing of the traffic lights
 Final Project Sign-off
Objectives and
Success Criteria
The objectives of the project are:
 To determine the route in which the traffic lights would be
installed.
 To determine the budget and incorporate minimum disruptions
in traffic
The success criteria for the project are:
 Meeting of the project objectives as per the planned schedules
 Ensuring that the traffic lights are being installed at proper
locations
Acceptance Criteria The project would be marked as accepted when the traffic lights that
have been planned to be installed deliver the proper kind of outcomes.
Assumptions The assumptions for the project are:
 The project would be completed within the scheduled
deadline.
 The budget for the project would be proper as per the given
estimation
 Each of the team members would be present during the project
work hours
Constraints The constraints for the project are:
 The project would not provide the installation of traffic lights
outside the highway region
 Maintaining the highway infrastructure after the installation of
traffic lights
Key Risks Some of the risks within the project are:

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 The project might not be completed as per the planned
schedule.
 The traffic light might incur some defects soon after the
installation project
 The budget might exceed the planned budget.
Outstanding Issues Some outstanding issues that would be incorporated within the project
are:
 Any kind of defect made to the roads could not be repaired by
the engineering team
 Management of safety within the roads would not be the
primary issue that could be solved.
Project Manager To be filled by student
Project Team
Scope Acceptance
Approved? Yes or No
Authorized by: Position:
Signature
Part B: Manage project scope control processes
1. The main factors that could lead to triggering of requests for changes to scope within
the project are:
a) Change within business needs
b) Change with the expected benefits for the business
c) Improper planning at the initial stage
d) Change in project resourcing and source of funding

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2. Change Request Control Form
Change Request Control Form
Project Name Upgrading of traffic lights for the Nepean Highway in Melbourne
Requested by: VicRoads Requested date 24-01-20
Change
Request
number
CRN001
Description of
change
VicRoads has mentioned that the finish timing for the project would need
to be completed one month prior to the scheduled time. This would incur
the change in schedules for the employees and performing the installation
process at a fast rate.
Reasons for
change
The change to the project timing have been made due to the fact that their
accountant had cut over the government budget. The budget for the project
had been planned to be scheduled for only $1.7 million, which has been
reduced from the initial amount of $1.8 million.
Alternative
solutions
The alternative options that could be proposed are:
 To increase the budget for the project
 To incur more labors during the installation phase
Impact
Assessment
Description of Impact
Cost The impact of the change of the budgetary plan to $1.7 million could be
decided as a negative impact as this would lower the wage rate for the
employees.
Time The time for the project would be reduced by one month. This would lead
to the project completion at an early stage. This might put an impact over
the quality aspects
Resources The human resources would be increased for the project based on
completing the project within the estimated time.
Quality Based on making changes to the organization, it could be discussed that the
quality of installation of the traffic lights might get hampered.
Impact if scope
change request
is not approved
If the scope change request for the project is not approved, then it would
lead to impacts over the final outcome for the project.
Other
Risk
Assessment
Risk
Description
Impact Likelihood Strategy
The project
would not be
completed
4 2 Extra plans
should be made
based on re-

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within the given
1 month limited
time duration
scheduling of
the project plan
Extra employees
might not be
hired during the
time period
2 3 This would lead
to delay of the
project timing
The costs
incurred during
that phase might
not be approved.
3 2 Financial
planning needs
to be done prior
to the planning
of the mentioned
strategy
Immediate Action Required if approved
Authorization Decision
Approved? Yes □ or No □
Decision by: Date Decision Made: 24-01-20
Authorized by: Date Authorized:
3. In order to update the present schedule baselines, it would be highly necessary to
determine the change possibilities and incur all the possibilities that could help in better making
changes within the organization. Hence, the communication of new baselines could be
communicated by the project manager.
4. a) The method or tools that helped in the identification of scope creep is based on
documenting of the requirements and thus setting up the processes for controlling of changes.
b) Based on the scope creep, it could be discussed that it would be helpful for getting a
major impact over the change management processes and thus installing the best kind of actions.
c) Based on understanding the needed changes in the scope creep situation, it could be
handled based on the needs of understanding over the present topic. The needs of communication

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should also be communicated to every member present within the team and they should be
mastered with the skills of managing of changes.
5. The procedure for reporting of scope changes are:
a) Understanding of the request need of changes
b) Determination of the ways in which the change would be able to impact the project.
c) Implementation of change processes

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6. Scope Management Issues
Date Description of
problem/opportunity
Recommended Action
for next time/project
Lesson Learnt Raised By
24-01-
20
Reducing the time of completion of
project by one month
Bringing new labors and
completion of project
within the scheduled time
Project Manager
24-01-
20
Maintaining the budget Scheduling the project
with the changes being
brought accordingly
Project Sponsor

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ASSESSMENT TASK 3 Case study
1. The Project Scope
The project is based on building a single storey house in North Terrace Adelaide. The
land has been purchased by the owners and have contracted CIAMY Building and Construction
for developing the house. The project has been allocated with a start date and end date. A
budgetary plan has also been planned for the project.
2. The Project Boundaries
The certain boundaries meant for the project are described as follows:
1. The budget for the project has been capped at $280,000.
2. The mapping of rooms that would need to be built have been pre-planned and thus
would not exceed over the certain room limit.
3. The project, which has been provided to CIAMY Building and Construction has been
allocated with a start and end date.
3. Ways for the Identification of Project Boundaries
The ways for the identification of project boundaries are described as below:’
1. The contract for the project should need to firstly determine in order to understand the
initial project boundary.
2. The contracted budget would need to be initially determined based the kind of
contractor assigned, the start and end date for the project, the estimated budget for the project.
3. The project cost manager would need to firstly determine the schedule for the project
and hence determine the ways in which the project needs to be completed.

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4. Benefits for Project Identification
The benefits for identification of project are considered as:
1. The identification of projects would thus lead to increase the process of support
service, increase the productivity within staff and also increase the project efficiency.
2. The projects also help in the reduction based on cost minimization of the related tasks.
3. Understanding of the project structure would help in increase of sales numbers and
also lead to generation of high amount of revenue.
4. The project would also lead to achieving of better motivation and high morale among
staff.