Project Management for Mother Earth March

This document discusses the key knowledge areas of project management for the Mother Earth March. It covers planning, design, implementation, scope, time, cost, quality, human resource, communication, risk, and procurement. The document provides insights into each area and highlights the importance of effective management in organizing and executing the march. It also emphasizes the need for adherence to standards, clear communication channels, risk mitigation strategies, and efficient procurement processes.

PROJECT MANAGEMENT
Mother Earth March
Gates
Knowledge
Areas
Gate 1
Planning
Gate 2
Design
Gate 3
Implementation
Scope  The purpose of
the march
should be
consistent with
mother earth.
 Deliverables
and ideas are
needed to be
sufficient to
satisfy
marchers
needs.
 Changes to the
objectives and
aims of the
march are
acceptable.
 Technical
needs for the
mother earth
are complete,
constant and
can be tested.
 The leaders of
mother earth march
to arrange and lead
the members in
participation of the
march.
 Activities of the
march are to be
implemented as
drawn out in the
plan.
Time  The mother
earth march to
be allocated
enough time.
 The schedule
to contain
planned
activities for
the march to
take place.
 The schedule
to conduct the
mother earth
march is
dependent on
the resources
to have been
collected such
as financial
and moral
resources.
 The schedule of
the march to be
altered in
regard to
requirements
analyzed.
 The changes in
the planned
schedule are to
be effected as
per resources
allocated.
 The participants of
march are to adhere
to time so that each
activity happens
within its allocated
timeframe and
leaders to ensure the
same.

Cost  Plans to in
place in place
to ensure that
the prepared
budget is
enough to cater
for time as
well as quality
management.
 Leaders and
members to
draw out clear
methods of
recording costs
to be incurred
for the
exercise.
 Resources for
miscellaneous
expenses and
emergencies.
 Designing the
effective ways
of using the
allocated
resources for
the march.
 Leaders and
members to
choose a team
that will
monitor and
record usage of
the allocated
resources
 Allocation of
resources for
emergencies
and
miscellaneous
expenses.
 Allocated resources
are released for the
activities of the
march.
 Team chosen to do
follow ups on how
resources are used
and activities of the
march are being run.
 The Cost
management team to
have set aside
resources for
emergencies and
miscellaneous
activities.
Quality  Members and
leaders of
mother earth
march project
to plan on
ways of
ensuring
standards are
met before the
march.
 Mother earth
march
participants to
ensure that
standards and
quality
management
are complete
before the
march,
 The march
members to put
standards
systems that’s
are to monitor
their activities.
 A team tasked in
ensuring all
standards and rules
governing the march
are met by
participants.
 Quality assessment
team to be available
throughout the
exercise to check
standards,
requirements and
rules are met and
adhered to.
Human Resource  Leaders and
the staff of the
mother earth
march project
to be a mix of
 Leaders of the
march project
to ensure that
correct rules are
followed in
 Staff ensures that all
activities of the
march run smoothly.

different skills
and talents and
in regard to
their
availability.
 Leaders of the
march commit
to recruitment
of staff in
various levels.
recruitment of
their staff.
 Approval of the
recruited team
mandated to
run the mother
earth march.
Communication  Detailed and
well-arranged
information for
the mother
earth project.
 Adherence to
the rules
governing
information
distribution.
 Clear
communication
channels.
 Communication
to follow right
channels that is
leaders, staff
and members
should adhere
to the set out
rules over the
same.
 The communication
team of the march
should coordinate
the flow of
information between
executives, staff and
participants.
Risk  Consideration
for
comprehensive
risk
management
plan.
 Estimation of
probability of
occurrence of
risks.
 Risk
management
plan.
 Formation of a
strategy on
managing the
probable risks.
 Allocation of
resources for
mitigation of
probable risks
likely to occur.
 The available risk
management team to
ensure that
likelihood of risk
occurring is drawn,
calculated and
priorities set out on
how to deal with
them.
 Available risk
management kitty
for mitigation losses
due to likely risks.
Procurement  The resources
and products to
be used for the
march.
 Identification
of suppliers of
procured and
free good and
services for the
march.
 The team to
clear the
sources and
suppliers of the
products and
services needed
for the mother
earth march.
 Financial put
aside for the
 The procurement
staff to ensure that
all the procured
good and services
are available in time
for the march.
 The procurement
staff to coordinate
with the finance e
department to pay

procuring of
products and
services for the
march.
the suppliers
promptly.
Quality Control
Work Activity Quality Metric Measurement
Method
Target
Assemble root set up
Tenders to suppliers. Suppliers should
contain all
requirements such as
licenses, insurances
and bonds: reference
checks are cleared.
Suppliers
qualifications are
reviewed and they
should be
interviewed.
yes
Root plan should be
re-laid.
Confirmation to be
sought from
recipients after
receiving root plans.
Check if
confirmations were
sent from recipients.
yes
Community
notification
Members of the
community where the
event will take place
to be contacted using
various such personal
contacts.
Reviewing the
estimates of the total
number of members
of the community
contacted.
Over 35 000 people.
Translink
notifications
Confirmation to be
received from Tran
slink ascertaining the
mother earth march
project.
Reviewing the
confirmations from
Translinks
Yes
Volunteers
deployment
Responsibilities are
assigned to
volunteers in relation
to the roles and skills
they can work best.
Inquiries to be made
to volunteers in
regard to the roles
assigned to them and
if there are
reservations.
Yes
Set-up facilities Facilities such as
camps, first aid
vehicles and many
other should be in
place.
Inspection of
available facilities to
ascertain their
quality, workmanship
and required changes.
yes
Setting up of Roles Different members of Inspection of routes yes

the earth march
project to roles such
as clearing of roads,
making of
decorations and
setting up of viewing
sites.
and visibility signs,
aesthetics as well as
ascertain if the parade
is clear.
Arrangement of floats Arrangement of flots
should be done as per
the sequence of the
predetermined
parade.
Checking of
arrangement of flots
in regard to the
sequence of the
parade.
Yes