Project Management: Acacia Mining PLC (Acacia)

This document discusses the project management methodology for Acacia Mining PLC (Acacia) project, including implementation methodology, management, legal and country assessment, risk review, risk register management, group responsibility table, and implementation schedule.

Running head: PROJECT MANAGEMENT
Project Management: Acacia Mining PLC (Acacia)
Name of the student:
Name of the university:

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1. Implementation Methodology
In order to implement the Acacia Mining plc (Acacia) mining project the project
manager requires following the PMBOK project management methodology. In order to
implement the project with a reduced error rates and risks PMBOK is the most suitable method
to be followed. The PMBOK is comprises of five phases such as project initiation, planning,
execution, monitoring and control and closure. The output of the previous phase acts as input to
the very next phase. Therefore, each of these phases should be implemented sequentially. The
project resources are assigned to each phases and they should accomplish their assigned
responsibilities within estimates time period. In the project initiation phase entire project fund is
defined and this specific phase is occurred at the organizational level.
At this phase, the business needs is defined to ensure whether the project is satisfying
consumer as well as organizational needs accurately or not. At the project planning phase the
risk, procurement, cost, time and entire project charter is planned. Whether the project details are
being followed or not is managed in the project execution phase. As Tanzania government has
banned the export therefore, whether the project is governing towards the correct direction is not
monitored by the project manager at the control and monitoring phase. Stakeholder management
and stakeholder engagement are the most important phases to be monitored by the project
associates at the project planning and monitoring phase. However, the project ends up with
stakeholder signoff and final project document submission phase. It is assumed that, if this
structure is properly followed by project manager then, all the project risks will be completely
resolved.

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2. Implementation Management
Whether the project is governing towards correct direction or not is tracked by
professional project implementation process. There are different ways through which a project
manager can check that the project is directing to clear project direction. A successful project
implementation starts with design and development of a clear project scope and objectives. The
project scope is defined as a primary deliverable that directs the planning process and describes
each of the project aspects. The project manager must put each of the project elements on the
structured timeline. In other words, based on project complexity the project activities should be
subdivided and assigned to each resource. It is the responsibility of the project executives to meet
the project objectives within assigned time and budget to successfully avoid the overrunning
time and budget. Though the project team members should never be stick to the project timeline
much rigorously instead of that they should make possible changes. In other words the changes
must be designed based on real life scenario.
As soon as the project changes are planned the progress must be tracked on a regular
basis. The project manager must follow an updated project timeline to avoid future operational
and functional challenges. Again the timeline should keep on tracking or monitored to make sure
that the progress is running within estimated cost, time and original efforts. Each of the resource
is again should be monitored to resolve the issues extreme time consumption. If these are not
professionally followed then the team morale will be declined. In order to avoid communication
errors and quality deliverables the Acacia Mining plc (Acacia) mining company must
concentrate on quality assurance also. In fact the company also needs to focus on the consumer’s
feedback. Apart from this, the project manager should track the scope changes so that the project
path becomes smoother and comparatively easier.

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3. Legal and Country Assessment
After assessing the details of the project, it has been defined that different legal and
country assessment are also simultaneously required to reduce the identified risks. Acacia
Mining plc (Acacia) which is formerly known as African Barrick Gold PLC must follow certain
laws and regulations. The legislature for the project has enacted certain different laws in terms of
the following:
 Royalty rate on various materials as well as gold export from around four to six
percent
 There is other law which has created ensured that the government is capable to
obtain around 16 percent of profit from the mining project
In order to reduce all unwanted activities the government of Tanzania has also ensured
that all the issues of the mining project are being resolved successfully. The government should
make sure that they are getting political, economical, social, technical and environmental
supports that are required for the project success. The Acacia has refutes Tanzanian
governmental functionalities. The government has also forcefully shut down the Buzwagi mine
for controlling the mentor losses. The new mining regulations have been completely affected
from the January 2018. The parent companies have also undertaken the Acacia parent companies
to solve the situational problems completely from the government.
The actions taken for resolving the errors were not at all effective and as a result failed to
resolve the issues. These situations were again escalated in the year of 2018 while the senior
management of the company was charged and arrested for corruption. Moreover, the company
faced major challenges in managing their event those are crucial for managing the risks. The risk

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management strategies are required to be designed based on all the existing legal challenges and
issues. It is much crucial for the mining company to make sure that all the legal challenges are
completely resolved with the risk management strategies.
4. Project Risk Review
Acacia Mining plc (Acacia), formerly African Barrick Gold PLC is a Tanzania based
mineral investigation company that acquires explores as well as develops the mineral properties
within Tanzania only. Though, the company does not offer their services throughout Tanzania
but offers the services only in five segments North Mara, Bulyanhulu, Buzwagi, Corporate and
Exploration. The operational and functional issues have started rising in Acacia Mining plc
(Acacia) from the year of 2017 as soon as the country banned their export offerings of different
unprocessed minerals. The company has also faced major commercial loss after the ban of the
exportation. After that the company has designed and developed certain risk management
strategies to make sure that their project is running without any kind of errors. The government
has designed the functionalities in such a way so that the Tanzania government can obtain over
16 percent of additional profit from the project.
As the senior manager of the company was charged for some corruption and punished the
company again faced major challenges. It is the responsibility of the project manager to address
the risks and develop respective risk management strategies as well. The risk management plan
that is developed for the company is followed by certain steps such as risk identification, risk
assessment, risk prioritization, risk ranking and risk mitigation. In the initial phase the risks of
the project will be identified and in the analysis phases these risks will be analysed to measure
how much negative impact it can put to the company. Then, based on its impact the risks are

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prioritized ad the mitigation strategies are developed by the project manager to make sure that
these risks will not grow further. Among the different risk management processes such as risk
acceptance, transfer, mitigation for this specific project the risk mitigation approaches are
considered.
5. Risk Register Management
The two different approaches that are evolved by the company to mitigate the highlighted
risks are as follows:
 The first one is for the mine sites and
 The second one is for the offices in the urban areas
However, the risk register developed for the project is elaborated in the below section:
Risk
id
Risks Impact Probability Mitigation strategy Overall
impact
01 Resource
allocation
risk
High Probable Proper allocation of resources
without over allocation issues
High
02 Budgetary
risks
High Likely At the project initiation phase
feasibility study is required to be
done
High
03 Technical
issues
Medium Very likely The project manager is required to
hire technical experts
Extreme
04 Lack of Medium Unlikely Must use open communication to Medium

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communicati
on
provide an independent platform
to all the project associates
05 Operational
risks
High Probable Different operational strategies are
required to be developed at the
project initiation phase
Medium
6. Group Responsibility Table
The project is assigned to four members and four of the members are assigned to
accomplish different responsibilities. The project charter contains the project outline and the
three members who are working for the project are Kalagadda, chimi and Alex. The project
charter defines the project activities. The project starts with dividing the responsibilities for the
project manager and sponsor. The assigned group responsibilities are as follows:
Name of the
activities
Name of the
responsible
person
Risk Content Responsibilities
Project context
outlining
kalagadda If the project charter is not
accurately designed
including all terms and
conditions then it may lead
the members towards a
wrong direction.
Responsible to outline the
project charter including
project brief
Defining kalagadda Using accurate risk To identify the risks

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problem
statement
identification processes if
proper problem statements
are not defined then, the
development of the risk
management plan will also
become difficult
Project
Goal/Purpose
Alex If goals are not determined
then the project members
will fail to reach the
objectives
To develop and design project
goal and purposes
Outcomes of the
Project
Alex Improper assumptions of
project outcome will
negatively impact the
project
Estimate the product
outcomes
Measurement of
Project Success
Alex The measurement will
become a wrong one of
accurate measurement
matrices are not used
The project success should be
measured using different
measurement tools and
techniques
Project Scope Alex Wrong project scope
statement will negatively
impact the project outcomes
The scope statement needs to
be developed
Business Impact Alex If business impact is
accurately analyzed then it
The impact of business should
be analyzed

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will lead to project failure
risk.
Project
Constraints &
Assumptions
Chimi Risks of Overrunning cost Responsible to
estimate triple project
constraints in terms of time,
cost and scope
Project Team
(Resourcing
Requirements)
Chimi Risks of over allocation of
budget
Responsible to assign
resources to the activities
Stakeholder Map
(RACI)
Chimi If proper stakeholders are
not assigned then the project
may fail to meet the
objectives
Responsible to identify the
following:
 Responsible person
 Accountable person
 Consulted and
informed
Project Timeline Chimi Over allocation of time Responsible to develop a
project timeline
Authority Chimi If authority is not been
taken by all the members
equally then work pressure
will increase which is a
major risk for the project
The overall authority should
be taken by chimi

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7. Implementation Schedule
WBS Task Name Duration Start Finish
0 Risk management approach 87 days Mon 1/21/19 Tue 5/21/19
1 Initiation phase 39 days Mon 1/21/19 Thu 3/14/19
1.1 Identification of the requirements 3 days Mon 1/21/19 Wed 1/23/19
1.2 Preparing goals and objectives 4 days Thu 1/24/19 Tue 1/29/19
1.3 Identification of the required
activities 3 days Wed 2/20/19 Fri 2/22/19
1.4 Determining the budget 2 days Wed 1/30/19 Thu 1/31/19
1.5 Team meetings and review 10 days Mon 2/25/19 Thu 3/14/19
1.6 Approval from the stakeholders 1 day Fri 2/1/19 Fri 2/1/19
2 Planning phase 12 days Mon 2/4/19 Tue 2/19/19
2.1 Plan for requirements
identification and analysis 7 days Mon 2/4/19 Tue 2/12/19
2.2 Plan for managing the project 3 days Mon 2/4/19 Wed 2/6/19
2.3 Preparation of budget plan 6 days Thu 2/7/19 Fri 2/15/19
2.4 Approval of the plans 2 days Mon 2/18/19 Tue 2/19/19
3 Design phase 18 days Wed 2/20/19 Fri 3/15/19
3.1 Identification of the risks 5 days Wed 2/20/19 Tue 2/26/19
3.2 Evaluation and analysis of the
risks 4 days Wed 2/27/19 Mon 3/4/19
3.3 Development of communication
plan 4 days Tue 3/5/19 Fri 3/8/19
3.4 Documentation of the technical
deliverables 3 days Tue 3/5/19 Thu 3/7/19
3.5 Development of risk mitigation
plan 4 days Fri 3/8/19 Wed 3/13/19
3.6 Approval of the designed plans 2 days Thu 3/14/19 Fri 3/15/19
4 Execution phase 41 days Mon 3/18/19 Mon 5/13/19
4.1 Application of risk mitigation
techniques 15 days Mon 3/18/19 Fri 4/5/19
4.2 Monitoring and controlling of the
risks 12 days Mon 4/8/19 Tue 4/23/19
4.3 Identification of residual risks 3 days Wed 4/24/19 Fri 4/26/19
4.4 Contingency planning for the
residual risks 4 days Mon 4/29/19 Thu 5/2/19
4.5 Mitigation of residual risks 7 days Fri 5/3/19 Mon 5/13/19
5 Closure phase 6 days Tue 5/14/19 Tue 5/21/19
5.1 Post project implementation
review 3 days Tue 5/14/19 Thu 5/16/19
5.2 Lessons learnt 2 days Fri 5/17/19 Mon 5/20/19

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5.3 Sign-off from stakeholders 1 day Tue 5/21/19 Tue 5/21/19
8. Cost Estimation
WBS Task Name Duration Resource Names Cost
0 Risk management approach 87 days $34,640.00
1 Initiation phase 39 days $7,560.00
1.1 Identification of the
requirements 3 days Business Analyst, Project
Manager $1,560.00
1.2 Preparing goals and
objectives 4 days Project Manager $960.00
1.3 Identification of the
required activities 3 days Project Manager $720.00
1.4 Determining the budget 2 days Business Analyst, Project
Manager $1,040.00
1.5 Team meetings and review 10 days Business Analyst, Project
Manager, Risk Manager $3,040.00
1.6 Approval from the
stakeholders 1 day Project Manager $240.00
2 Planning phase 12 days $4,560.00
2.1 Plan for requirements
identification and analysis 7 days Project Manager, Risk
Manager $1,920.00
2.2 Plan for managing the
project 3 days Project Manager $720.00
2.3 Preparation of budget plan 6 days Project Manager,
Resource Manager $1,440.00
2.4 Approval of the plans 2 days Project Manager $480.00
3 Design phase 18 days $7,480.00
3.1 Identification of the risks 5 days Risk Manager $1,200.00
3.2 Evaluation and analysis of
the risks 4 days Project Manager, Risk
Manager $1,920.00
3.3 Development of
communication plan 4 days Project Manager $960.00
3.4 Documentation of the
technical deliverables 3 days Technical Writer $600.00
3.5 Development of risk
mitigation plan 4 days Risk Manager, Technical
Writer $1,760.00
3.6 Approval of the designed
plans 2 days Business Analyst, Project
Manager $1,040.00
4 Execution phase 41 days $12,720.00

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4.1 Application of risk
mitigation techniques 15 days Risk Manager $3,600.00
4.2 Monitoring and controlling
of the risks 12 days Resource Manager, Risk
Manager $5,760.00
4.3 Identification of residual
risks 3 days Risk Manager $720.00
4.4 Contingency planning for
the residual risks 4 days Risk Manager $960.00
4.5 Mitigation of residual risks 7 days Risk Manager $1,680.00
5 Closure phase 6 days $2,320.00
5.1 Post project implementation
review 3 days Project Manager $720.00
5.2 Lessons learnt 2 days
Project Manager, Risk
Manager, Technical
Writer
$1,360.00
5.3 Sign-off from stakeholders 1 day Project Manager $240.00
9. Specific Issues
For this specific project the specific issues that are highlighted enlisted in the below
section:
 The export of the minerals are banned in the Tanzania based countries
 The business operations and functionalities offers by the company are extremely
messed up and evolved major challenges for the company
 The company faces political, commercial, economical and social challenges
 The new laws that are enacted by the government were not stood effective and
beneficial for the company
 The situation of the company was further escalated in the year of 2018 after 2017
 The events that are sequentially arranged by the company were not followed
successfully by the company

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 Some of the risks are not highlighted on correct time
 The two risk management approaches evolves by the company were not properly
linked up with each other
 The management approaches for the urban offices are not well therefore the
project faced major challenges
 The risk management approach designed for the company was extremely robust
in nature
 The mining environment is also not supportive enough from the management and
business perspectives
 The offices located in the urban areas are not at all well managed
 All the impacts are not properly measured for developing the riks management
strategies

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