Project Management: BSBPMG522 Undertake project work

Running head: PROJECT MANAGEMENT
Project Management: BSBPMG522 Undertake project work
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a. Part 1: Project Brief
1.1 Project origin
This report depicts the role of developing professional HR practices for improving the
staff management approach in a large business organization called ABC Private Limited. The
ABC software Development Company is comprises of 400 employees. It has been defined that
the ongoing induction process used in the company is very weak and is required to be improved
immediately. The purpose of the project is to implement a well structure induction process that
can improve the level of satisfaction among the company associates. The newly structured
induction process will be introduced to the hired new employees of the business organization.
From the new induction structure the employees will become much clear about the company
policy and practices.
1.2 Benefits can be obtained from this project
Whenever a business hires new employees it becomes their duty to introduce the rules
and policies of the company to them. The small businesses do not have any such formal policies
but the large organizations always have such policies. It helps to improve the organizational
culture. The induction approach is somewhere different from the actual job training. This
approach helps to maintain solid organizational culture among the working employees. Strong
organizational culture always helps to enhance the employee morale and teamwork at the same
time.
Any organization has a good orientation or training program can also increase the
potential for constant development program. Impractical induction program can lead a company

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towards failure. It is the responsibility of the company HR department to design the induction
program in such a way so that all the associate employees get much familiar with the company
policy and procedure. It will give positive morale to the employees.
1.3 Budget
In order to design the new induction program for ABC software private Limited a feasibility
study is being conducted by the project head at the project initiation phase to make sure that the
project outcomes are beneficial from the business and consumers perspectives. The new budget
estimated for the induction program development project is $70,000.
1.4 Deadline
After analyzing the details of the project it is determined that the induction program
improvement project should be accomplished within 2 months.
1.5 Signoff approval
After completion of the entire project design phase the project manager and the sponsors
need to approve the final project document. However, the project document needs to be followed
by the project team members and the other project stakeholders.
b. Project plan
2.1 Background
The existing induction program of the ABC private Limited is very week and therefore,
the employees are not much familiar with the company norms and policies. Lack of
understanding in norms and policies lead any company towards massive failure. In order to give
a better understanding to the staffs the HR executive of the company should improve their

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existing induction program for the newly recruited employees. It is assumed that a successful
induction program will also provide a better understanding to the employees.
2.2 Aims and objectives
2.2.1 Aims
Induction program is referred to as that specific approach which helps to build bidirectional
relationship between the organization and their working employees. The organization is
committed to recruit new staffs for the upcoming Information System development project. The
aim of the project is to design and implement a high quality induction program to professionally
let the employees know about the company policy and procedure.
2.2.2 Objectives
 To provide comprehensive induction regarding the roles and responsibilities of
the recruited employees
 To let the employees familiar about the current policies and procedures
 To make the workplace environment much effective and employee oriented
2.3 Target group and stakeholders
The stakeholders of this specific project are employees, sponsors, HR department,
company finance manager and facility manager. Apart from this, the target groups for this
specific project are the newly hired employees and the existing employees as well.
2.4 Methods
There are different methods that are widely followed by the business organization to
develop any project such as agile, scrum, waterfall etc. After analyzing the project derails it is

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determined that, for this specific project the development method that has to be considered is the
agile.
2.5 Task breakdown
HR management plan
Project initiation
Understanding HR
requirements
HR plan designing
Assigning roles and
responsibilities
Authority
Competency
analysis
Developing project
organizational chart
Staff management
plan
Project planning
Feasibility study
Resource
management plan
Communication
management plan
Risk management
plan
Developing health
and safety policy
Stakeholder analysis
and stakeholder
management plan
Conflict
management
program
Project execution phase
Executing details of HR
management program
Induction plan for
the project
Details session
planning of
induction
Welcome address
from the HR
executives and
company head
Taking ntroduction
from the new
employees
Company policy and
processes discussion
Discussion on
company rules and
regulations
Discussion about
person
responsibilities for
each of the agenda
Discussion
regarding the
operation of the
company and goals
Project closure
List of penalties
Success staircases
Future direction with
ultimate incentive
structure
Figure 1: Task Breakdown Structure of the project
(Source: created by author)
2.6 Resources
Resource Name Type Max. Units Std. Rate Base Calendar
Project manager Work 100% $50.00/hr Standard
HR manager Work 100% $22.00/hr Standard
Finance manager Work 100% $35.00/hr Standard
Operation manager Work 100% $40.00/hr Standard
Sponsors Work 100% $60.00/hr Standard
Business analyst Work 100% $48.00/hr Standard
catering Material $2,000.00
accommodation Material $4,000.00
staffing Work 100% $50.00/hr Standard

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2.7 Record keeping
In order to keep the records of confidential information the organization uses an
Information management system.
2.7 Evaluation
In this phase the project plan is evaluated considering all the employee and business
requirements.
2.8 Approval
Whether the project is successful or not is measured by the project manager and sponsors
and the final project is approved by both the project manager and the sponsors.
c. Budget
The total budget estimated for the project is give in the below section and it is recognized
that the budget should not exceed $70,000. It is not always necessary that the planned cost will
be equal to actual cost. It is the responsibility of the finance manager to design the cost in such a
way so that it can maintain the planned cost. If the actual cost exceeds the planned cost then it
will display that the project is not successful. The variance between planned cost and the actual
cost is elaborated in the below section.
WB
S Task Name Duration Resource Names Cost
% Work
Complet
e
Actual
Cost
0 HR management plan 46 days $67,992.0
0 58% $60,286.4
0
1 Project initiation 18 days $6,544.00 100% $6,544.00
1.1 Understanding HR
requirements 2 days Project manager $800.00 100% $800.00
1.2 HR plan designing 3 days HR manager $528.00 100% $528.00

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1.3 Assigning roles and
responsibilities 3 days HR manager $528.00 100% $528.00
1.4 Authority 2 days Project manager $800.00 100% $800.00
1.5 Competency
analysis 3 days Operation manager $960.00 100% $960.00
1.6 Developing project
organizational chart 2 days Business analyst $768.00 100% $768.00
1.7 Staff management
plan 3 days Operation manager,
staffing $2,160.00 100% $2,160.00
2 Project planning 12 days $55,128.0
0 73% $53,742.4
0
2.1 Feasibility study 3 days Finance manager $840.00 100% $840.00
2.2 Resource
management plan 2 days
Project manager,
accommodation[1],c
atering [1],staffing
$51,600.0
0 100% $51,600.0
0
2.3 Communication
management plan 1 day HR manager $176.00 100% $176.00
2.4 Risk management
plan 2 days Business analyst $768.00 50% $384.00
2.5 Developing health
and safety policy 2 days Project manager $800.00 50% $400.00
2.6
Stakeholder
analysis and
stakeholder
management plan
2 days Business analyst $768.00 40% $307.20
2.7 Conflict
management program 1 day HR manager $176.00 20% $35.20
3 Project execution
phase 10 days $4,560.00 0% $0.00
3.1
Executing details
of HR management
program
7 days $3,056.00 0% $0.00
3.1.1 Induction plan for
the project 2 days Business analyst $768.00 0% $0.00
3.1.2 Details session
planning of induction 2 days Sponsors $960.00 0% $0.00
3.1.3
Welcome address
from the HR executives
and company head
3 days HR manager $528.00 0% $0.00
3.1.4
Taking
introduction from the
new employees
2 days Project manager $800.00 0% $0.00
3.2 Company policy
and processes
4 days $1,504.00 0% $0.00

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discussion
3.2.1
Discussion on
company rules and
regulations
2 days Project manager $800.00 0% $0.00
3.2.2
Discussion about
person responsibilities
for each of the agenda
1 day Operation manager $320.00 0% $0.00
3.2.3
Discussion
regarding the operation
of the company and
goals
1 day Business analyst $384.00 0% $0.00
4 Project closure 6 days $1,760.00 0% $0.00
4.1 List of penalties 2 days HR manager $352.00 0% $0.00
4.2 Success staircases 2 days Business analyst $768.00 0% $0.00
4.3
Future direction
with ultimate incentive
structure
2 days Operation manager $640.00 0% $0.00