Importance of Appropriate Selection of Project Management Application Systems

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 5
Week 5: Explain the importance of appropriate selection of Project Management (PM) application systems
regarding project realisation
Reading samples Learning
outcome # 5
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Introduction to
Life Cycle
Processes;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Life Cycle
Models;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Concept
Definition;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Definition;
 Part 6: Related
Explain the importance
of appropriate selection
of project management
(PM) application
systems in regards to
meeting the internal
and external objectives
of a project.
The objective of this week’s topic is to look at some applications systems and
reflect upon their use in project management. So, some of the questions that
might immediately spring to your mind are:
 What are application systems? To answer this question you might like to go
back to the PMBOK and look up PMIS (Project Management Information
Systems). A PMIS is an essential component for Project Management
decision making. However, it’s fairly obvious that information is the raw
material of decision making and without information then making decisions
is guesswork! The big computer software vendors SAP, Oracle, IBM,
Microsoft, and others know this very well and promote the message that
their systems are superb at allowing quick and powerful decisions to be
made! But do you think their claims are true?
The definition of the application systems can be given as the different projects
combined or joined together to one another that can be termed as difficult
when the implementation time of them for a proper goal along with the proper
objective achieving the appropriate and the desired outcome from the procured
framework in the project. Therefore, by considering the main information
structure of the project management, by combining of the project in a proper
manner is required to be done and the main objective for the development of
the project should be saved in a proper way so that the proper management of
the cost and the time of the project can be done (SEBoK Wiki, 2017) (Sebokwiki,
2017). The management of the proper quality of the product should also be
done. The use of the Microsoft, IBM Oracle, and some other such applications
will give the customers some benefits.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 5
Reading samples Learning
outcome # 5
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Disciplines -
'Knowledge Area:
Systems
Engineering and
Software
Engineering';
 Kerzner (2017)
Chapters 15.1 -
15.7;
 AS/NZS
15288:2015
Chapter 6.3-6.4;
 Raymond L., &
Bergeron F.,
(2008) "Project
management
information
systems: An
empirical study of
their impact on
project managers
and project
success"
Optional Readings
 AS ISO
21504:2016
 SWEBOK V3
Guide.
Web Sites
 SAP
 Oracle Primavera
 The problem with information is that to obtain it takes time and cost
money? So how much time do you have and how much should you spend?
Have a look at the SEBoK, Kerzner, AS/NZS 15288 and the Raymond &
Bergeron article to try to get a handle on this issue. You might also like to
consider the advice in AS ISO 21504 on Project, programme and portfolio
management. The theory from 21504 is that information flows from the
program up to the portfolio and strategy flows down from the portfolio to
the project. Sounds good. But is it that simple? If so then why did BP not
implement project, programme and portfolio management and solve their
problems?
Some contribution regarding the money factor is required to be done by the
organization for that the proper information can be migrated in the project in
the most appropriate movement by the project manager so that a proper
decision can also be made in the project so that a properly quality outcome can
be obtained from the project (Kerzner, 2017) (AS/NZS 15288, 2015). The
transfer of the information easily from one place to another from the project or
the portfolio to the project, the BP organization should have maintained a
proper communication level. It was also necessary for the organization to
properly mitigate out the risk present by carrying out a risk analysis in the
project and the mitigation plan in the project (Raymond & Bergeron, 2008).
In this portfolio please reflect on the readings (1st column) and the learning
outcome (2nd column). Ask yourself in what way does the readings provide
insights into the learning outcome? Maybe they don’t! What are your
thoughts?
By following the provided examination materials, the second column containing
the gathered knowledge can be properly understood so that the main needed
information for the development of the project can be understood well. If the
proper risk management analysis along with the identification life is carried out
on the project, then all the present rest will be able to be identified by the
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