Project Management Assessment 1 - Desklib

This article discusses the project management plan for a virtual delivery system project. It covers stakeholder analysis, risk management, budget, time, quality, communication, benefit and realization, and human resource management. A Gantt chart is also included.

Project Management
Assessment 1

Table of Contents
INTRODUCTION...........................................................................................................................3
Investigate the project..................................................................................................................3
Construct the project management plan......................................................................................3
Critically analyse Project management plan................................................................................7
CONCLUSION..............................................................................................................................10
REFERENCES................................................................................................................................1

INTRODUCTION
Project management is referring to the process of leading the work of team to achieve all
project goals within the given constraints. This is related to science as well art by organising all
component of the project (Müller, Drouin and Sankaran, 2019). For instance, launching new
service, marketing campaign development of new product. The chosen project is related to
virtual delivery system that is help to provide online lectures due to Covid 19, this is necessary
for developing the knowledge of student in effective manner by online delivery. This project will
focus on project management plan by which it discusses stakeholder, risk, budget, time, budget,
quality, communication, benefit and realization and human resource management. Also, it will
show Gantt chart in order to plan around deadlines and properly allocate resources.
Investigate the project
The name of the project is virtual delivery system that is related to The university of Wales
Trinity Saint David, London. It has been mentioned that there were face2face lectures provided
to student but dues to Covid 19 it can be impacted by changing the way of delivery in the form of
virtual delivery (Tereso, and et.al 2019). After this situation get normal and college want to start
again face2 face in order to there is normality after lockdown. Also, there will be effectives
project team hired by college in order to manage all the things.
Construct the project management plan
Introduction of the project: The project is based on the Virtual delivery system that is offered
by University of Wales Trinity David London. The project on switching from the online
delivery lectures to full face to face delivery of the lectures In order to accomplish the task
the core elements included will be budget ,time , quality and human resource management.
The main aim is to provide the students with face to face delivery of the
education(O’Donoghue, 2018). There are various critical success factors involved while
carrying out the project that in order to accomplish the it is necessary that everyone should
be agree on the project goals and there should be defines roles and responsibility. In
addition to this there should be effective communication at all the levels while carrying out
the project.
Project Scope: Project scope sets the boundaries on the project which includes the goals,
deadlines in order to ensure that the project is achieved without any delay. The main purpose
of the project is to provide the students with better quality services that they experienced

during online delivery of lectures during covid-19. The project quality management is the
process where the quality of the project is managed throughout while conducting the project.
The project is required to conduct the analysis of incurring costs in making required
arrangements in order to successfully carry out the project and complete the project in
specific time.
Budget Assumptions: In order to carry put the project it is necessary to set the expected costs
that will be incurred while carrying out the activities that helps in successful completion of
the work. It is necessary to set the respective costs that will be used in carrying out the
project which involves determining the costs of the resources that will be used(Kopp,
Gröblinger, and Adams, 2019). Furthermore it is also important to maintain the quality of
the service and in order to achieve this cots is incurred in quality management while
undertaking the project work.
Assumptions:Before carrying out the project, project manager carefully plans the assumption
based upon the knowledge. Based on these assumption the team members creates
estimation based on these assumption which can affect the project. They also ensure that
these assumptions are visible to the project stakeholders. The assumptions can be related to
budget, costs involved in the budget. On the basis of these assumptions, the project manager
can identify the costs and budgets that can be involved in carrying out the project.
Constraints: While carrying out the project various limitation and risk in involved which can be
an issue in achieving the objectives of the project. The major constraints faced by the project
manager is the time constraints which refers to the projects schedule to complete the project.
The other constraints can be scope constraints that defines the various goals and features
relevant to the project. The other constraints can be cost related issues as there are various
changes that takes place regarding the cost of raw materials which is necessary.
Project Organisation Structure and Roles and Responsibilities: In order to carry out the
projects successfully it is necessary that all the team members are assigned with the specific
roles and responsibilities in order to perform the task effectively(Keers, and van Fenema,
2018). The structure of the project is created in such as way in which all the members are
accountable for the roles and work assigned and can take decisions accordingly in order to
successfully accomplish the project.

Project Control Mechanisms: Project control mechanisms is considered as an important part in
order to keep the track of the activities that are undertaken to complete the
project(Borkovskaya, 2018). The University members are assigned with the roles and
responsibilities who have top perform their job within their department . The project control
systems helps in minimising the gap between planning and execution of the project activities
in order to achieve the task of the given project.
Reporting Framework:While undertaking the project , it is necessary that there should be
effectively communicate with all the members that are involved in carrying out the
activities. In order to effectively carry out the task there should be proper flow of
communication which helps in achieving the work effectively. The lower level employees
will coordinate with the their superiors in order to resolve the issues regarding the budget ,
costs. Various mediums are used by the project manager to communicate with their team
members and provide support that helps in effectively completion of the project with the
given resources.
Stakeholder for project-
From the above matrix it has been ansyed that stakeholder played important roles in order to
manage the project as well as connect to the organisation. Mainly there are 2 types of
stakeholder which are internal and external. Internal stakeholder are comes from in house
people within institution, company, manager, executives. On the other hand, external
stakeholder are related to investr, goverbnment, student, teachers, customer. There are 4
blocks in this matrix which shows different interest such as follows:

 Minimal efforts- In this group those stakeholder are included which have low power and
low interest such as loacls authority, community groups etc.
 Keep informed- In this mainly those are included who have high interestand low power
such as student and teacher for chosen project. Both of them have very high interest but
they did not have power to taking any action.
 Keep satisfied- In this group those people are included which are related to high power
and low interest such as government have high power to take any action on the other
ahnd they have very low interest (Vasylieva, and Davlikanova,.2020) Key players- These stakeholders are decision makers and have the biggest impact on the
project success thus need to manage closely. In this CEO & director of college are
involved.
Milestones of projects- This project is completed in 102 days on the basis chart it has been
identified that it is necessary to develop the knowledge by completing on time.
Then it is also including the external reviews which helps to provide information of success
of project.
On the basis of quality of work, it helps to completed on time with adequate information and
resources. Project life cycle- There are five stages are included in this project life cycle which are
as follows:
Project initiations- This is the first stage of the project life cycle in which aims and
objective of the project are completed in order to develop the knowledge for how project
will made (Jovanovic, and Beric, 2018).
Project Planning- This is the second stage in which planning for the project are involved
by managing the stage of resources and market research which is important for
identifying what kind of resources are need. Such as, technical department, hiring
teachers and professional etc.
Execution phase-In this stage there are implementation of plan are involved by defining
roles and responsibilities of team so that everyone will work according to their
capabilities.
Monitoring and controlling phase- In this stage there are projects completed and then
measuring the performance of team and how they have completed the project.

Closing phase- This is lasts stage of the project in which it is including the process of
measuring the success of the project by collecting feedback.
Critically analyse Project management plan
 Stakeholder- For the chosen project stakeholder are related to members of project team,
executives, project managers, project sponsors. Also, student and teacher are main
stakeholder’s holders who are responsible for managing the online class so that student
can take it online. Also, stakeholder played important role in order to perform all the
function according to their responsibilities(Farshid, Goharrostami, and Ramezani Nejad,
2020). There are different responsibilities provided in order to consider both external and
internal organization. Some typical stakeholder for the project are employees, suppliers,
customers, investors, communities, trade association, government etc. There are both
external and internal stakeholders are involved.
 Risks- For any project risk is unexpected which can be affect the project for worse or
better. This is affected people, process, resources and technology, also for the chosen
project people are affected in order to not understand the responsibilities and it can create
confusion for them. Also, in reference to cost risk it can possible when estimation of risk
of the project planning . The risk for resources are also affected by not managing
effectively. It can be also related to technology that can be become major risk for the
project, for online delivery of content need for training session which help to manage the
software accordingly also
 Budget- The budget for chosen project is estimated on $56,000, it can be planned all the
stages which is necessary to examine also when the budget gone above from estimation it
can be affected on whole planning (Carstens, and Richardson, 2019). Further, it is
necessary to planned in such a way or make it the alternative option which helped to
focus on perfect planning for budget. On the other hand, when affect it impacted on each
of the stage or element which is related to resources, technology, other assumption. Some
suggestions followed by the company which are related to reviewing budget, forecasting
and identifying revenue for upcoming period in order to assign amount for spending on
various cost of company.

 Time- Chosen project will have completed in 102 days that will start from April to
September 2022. This is the estimated time but it is necessary to focus on completing the
project at time. Otherwise it can be impacted bad on the times period as well ass project.
 Quality- Project quality management is referring to the process which is equally
managed for maintaining throughout project also it is related to quality and then
perfection. This is necessary to control the element of the project which help to
established standard and also determining the step for achieving and confirming those
standard. For the chosen project it can be related to provide the high quality of educations
to the student. That is why it is necessary to manage it accordingly. The effective quality
management of the project help to lower the risk of production failure or unsatisfied,
unhappy client.
 Communication- This is the major element of project management in order to more
focus on sharing the idea and opinion between professionals who are working on sharing
the ideas as well as it gives the priority project leader who are responsible for
communicate with the team in effective manner. Also, it is necessary to give the chance
to team so that they can give their opinion in order to share ideas and suggestion. It can
be possible that workers have good idea to change the strategy and how it can be
improved in better manner (Böhlich 2021). So this is also helped to working on the
project which is help[s to achieve goal and objective effectively.
 Human resource management- Project human resource management are responsible for
the process that help to organize, manage and leads the project team. Also, it is help to
comprised of people with assigned roles and responsibilities in order to complete the
project. It is important to measure the project success that help to benefit and innovations
in the project. Further, human resource management can be ensured for high quality of
personnel at workplace which is necessary for creating the opportunities that is help for
motivate the group in order improve their work efficiency. They are also responsible for
providing the opportunity of motivate the individual for advanced career.
 Benefits and realization- This is also related to the document which is responsible for
achieving the planned benefits and also help to identify the timelines and tools. There are
several benefits of resources in order to improve the benefits that are help fort developing
the knowledge and also provide benefit of it by associating the assumption (Aartsengel,

and Kurtoglu, 2020). On the other hand, it is possible that without planning project
obstacle are seen in order to offer the framework that is necessary for specific task and
also help to ensure about the task which is created by measurable value on managed
schedule.
Gantt chart
Task Mode Task Name Duration Start Finish Predecessors
Manually
Scheduled Virtual delivery system project 102 days Mon 4/25/22 Tue 9/13/22
Auto
Scheduled Project initiation 22 days Mon 4/25/22 Tue 5/24/22
Auto
Scheduled Aim and objectives 7 days Mon 4/25/22 Tue 5/3/22
Auto
Scheduled Recruiting project team 5 days Wed 5/4/22 Tue 5/10/22 3
Auto
Scheduled Budget 10 days Wed 5/11/22 Tue 5/24/22 3,4
Auto
Scheduled Project planning 35 days Wed 5/25/22 Tue 7/12/22
Auto
Scheduled Market research 10 days Wed 5/25/22 Tue 6/7/22 5
Auto
Scheduled expert advice 20 days Wed 6/8/22 Tue 7/5/22 7
Auto
Scheduled Build the timeline 5 days Wed 7/6/22 Tue 7/12/22 8
Auto
Scheduled Financial resources 5 days Wed 7/6/22 Tue 7/12/22 7,8
Auto
Scheduled Implementation 27 days Wed 7/13/22 Thu 8/18/22
Auto
Scheduled Alternative of application 5 days Wed 7/13/22 Tue 7/19/22 9
Auto
Scheduled Roles and responsibility 15 days Wed 7/13/22 Tue 8/2/22 10
Auto
Scheduled Hiring teachers 12 days Wed 8/3/22 Thu 8/18/22 12,13
Auto
Scheduled Monitoring 12 days Fri 8/19/22 Mon 9/5/22
Auto
Scheduled Risk implementation 8 days Fri 8/19/22 Tue 8/30/22 14
Auto
Scheduled Backup plan 12 days Fri 8/19/22 Mon 9/5/22 14
Auto Closure 10 days Wed 8/31/22 Tue 9/13/22

Scheduled
Auto
Scheduled Feedback 5 days Wed 8/31/22 Tue 9/6/22 16
Auto
Scheduled Testing 2 days Tue 9/6/22 Wed 9/7/22 17
Auto
Scheduled Success of program 4 days Thu 9/8/22 Tue 9/13/22 19,20
CONCLUSION
It has been concluded that project management help to manage all the stage of new project in
order to makes it successful. Also, it is discussed project brief and project management plan that
help to consider all the stages. Further, critically analysed the project management plan by
including all the element such, quality, stakeholder, benefit and realisation, timeline by Gantt
chart.

REFERENCES
Books and journals
Aartsengel, A.V. and Kurtoglu, S., 2013. Develop Project Management Plan. In Handbook on
Continuous Improvement Transformation (pp. 57-63). Springer, Berlin, Heidelberg.
Böhlich, S., 2021. Stakeholder Management. In Projektmanagement im Gesundheitswesen (pp.
115-128). Springer Gabler, Wiesbaden.
Borkovskaya, V., 2018. Project management risks in the sphere of housing and communal
services. In MATEC Web of Conferences (Vol. 251, p. 06025). EDP Sciences.
Carstens, D.S. and Richardson, G.L., 2019. Project management tools and techniques: A
practical guide. CRC Press.
Farshid, M., Goharrostami, H.R. and Ramezani Nejad, R., 2020. Analysis the amount of power
and interests of Talent Management system stakeholders in Guilan province sport based
on Mendelow matrix. Sport Management Studies.
Jovanovic, P. and Beric, I., 2018. Analysis of the available project management
methodologies. Management: Journal of Sustainable Business and Management
Solutions in Emerging Economies, 23(3), pp.1-13.
Keers, B.B. and van Fenema, P.C., 2018. Managing risks in public-private partnership formation
projects. International Journal of Project Management, 36(6), pp.861-875.
Kopp, M., Gröblinger, O. and Adams, S., 2019. Five common assumptions that prevent digital
transformation at higher education institutions. INTED2019 Proceedings, 1, pp.1448-
1457.
Müller, R., Drouin, N. and Sankaran, S., 2019. Modeling organizational project
management. Project Management Journal, 50(4), pp.499-513.
O’Donoghue, T., 2018. Planning your qualitative research thesis and project: An introduction to
interpretivist research in education and the social sciences. Routledge.
Tereso, and et.al 2019. Project management practices in private organizations. Project
Management Journal, 50(1), pp.6-22.
Vasylieva, T.A. and Davlikanova, O.B., 2020. Formation of the Domestic Dual Studies Pattern
and Superposition of Stakeholders–the Case of Ukraine.
1