Project Management (Assessment 3)

This document discusses the importance of communication in projects and different methodologies used in project management. It also applies these concepts to a specific project for successful operation and achievement of objectives.

Project Management (Assessment 3)
1

Table of Contents
PART A ..........................................................................................................................................4
Brief introduction on Communication and the process..........................................................4
Importance of communication in projects (both top down and bottom up from the project
structure perspective); that includes both verbal and non-verbal mechanisms. Include
examples of tools (apps, etc.) that are used for that purpose..................................................4
Apply the above to your project, that is, explain how communication can be applied to your
project for it to operate successfully, hence eventually achieving the objectives..................5
PART B ...........................................................................................................................................6
Brief introduction on methodologies .....................................................................................6
Waterfall (Pros and Cons ).....................................................................................................6
Agile (Pros and Cons)............................................................................................................7
Prince 2 (Pros and Cons-).......................................................................................................7
Conclusive evidence; this basically brings the rationale in few lines what methodology you
chose for your project and why?............................................................................................8
APPENDIX .....................................................................................................................................9
Introduction......................................................................................................................................3
Project Initiation Document (PID)...................................................................................................3
Stakeholder Analysis.......................................................................................................................6
Critical Path.....................................................................................................................................9
WBS...............................................................................................................................................10
........................................................................................................................................................12
WBS Table.....................................................................................................................................12
References......................................................................................................................................14
INTRODUCTION ........................................................................................................................18
PART B..........................................................................................................................................23
CONCLUSION..............................................................................................................................24
2

PART A
Brief introduction on Communication and the process
Communication is defined as the process by which different team members and team
manager convey their messages. There is need for managing plans and strategies that can be used
for executing final project. The different types of communication within project include verbal,
electronic, written, face to face interaction. There is proper flow of information that is used in
completion of a successful project. Written communication is defined as method in which project
activities are copied and sent to mail to the senior executives. In context of electronic messages,
there is usage of electronic tools for enhancing effective communication. There are various video
meetings involved when the participants are managed by brainstorming problems in several
places. Face to face communication is required for managing the project team, effectively and
enhancing the overall success of project. When the project members and leaders are working
together , it is very important to improve morale and develop creativity. This is done by the
project managers and leaders by directly communicating with the project leader (West, and
Turner, 2018)
Importance of communication in projects (both top down and bottom up from the project
structure perspective); that includes both verbal and non-verbal mechanisms. Include
examples of tools (apps, etc.) that are used for that purpose.
There are different type of communication ways used by the project manager for
conveying the messages. These include following - Verbal communication – This is defined as information transmission which consists of
enclosed wordings said to another person. This includes oral communication which
consists of calls, voice calls, face to face interactions, video calls, etc. This can also be in
the form of written communication which is provided through emails, circulars,
brochures, etc. (Adler, Rodman, and Du Pré, 2016) Non verbal communication - This is defined as the way of communication in which
information is expressed by using some other medium and not words. The different ways
non verbal communication includes chronemics, paralanguage, haptics and artefacts
(Burgoon, Guerrero, and Manusov, 2016)
3

 Upward communication - This includes the way of communication in which
subordinates and workers share problems and suggestions with the seniors. This is related
with the communication of different executives who are present at same level. The
project is conducted in proper manner by communicating with different seniors and
executives (Hall, Covarrubias, and Kirschbaum, 2017) Downward communication - This type of communication is used when seniors pass
their orders, rules, policies and norms to the workers and subordinates. This is associated
with the communication in which the top leaders of project provide orders and
instructions to the subordinates and workers. They have to follow the rules and work
accordingly. There is efficient need to manage all the orders properly as they are
associated with the accomplishment of project (Fuchs, and Gerszberg, 2018) Horizontal communication - This includes the communication way in which two people
have same position within company. This includes communicating for different project
activities and tasks in which there are workers who have same position. Interaction
between them is important as it helps to manage the functions properly (Altheide, 2020)
 Diagonal communication - This type of communication is defined as communication in
which leader of particular department have to share some data or information. There are
different departments in project and they have to conduct different operations.
Sometimes, while completing the project work, it is concluded that several leaders of
project department are synchronised and they manage different project activities
(Longinotti-buitoni, and Aliverti, 2016)
Apply the above to your project, that is, explain how communication can be applied to your
project for it to operate successfully, hence eventually achieving the objectives.
Communication is defined as an important process which is used by project leaders for
conducting the project activities properly. This process is associated with exchange of data and
information regarding the efficiency of project. In the present project, communication is used for
exchanging various information related to the completion of work. There is need for managing
the work in effective manner for doing the project in an effective manner (Shaw, 2017) In the
present project, there is need for developing a sustainable project that can ensure a successful
field trip program going to take place in March 2021. This project consists of different
departments such as finance, planning, marketing which are collaboratively working for attaining
4

goals. Communication is applied effectively as these departments share diagonal approach of
communication. Within all these departments, there is downward communication used. This
includes that project managers provide orders and plans for competing the project and workers
have to follow them.
PART B
Brief introduction on methodologies
Methodology is defined as the step by step procedure which is followed by the
investigator for completing the research work. There are several ways by which information and
data regarding research work is collected. In case of complex projects, there are few types of
methodologies used for conducting an effective research. There are different type of
methodologies used for conducting the project. These include agile, waterfall model and prince2
methodology.
Agile is defined as methodology in which project is broken into various stages these
consists of constant collaboration with various stakeholders. This requires continuous
improvement as well as iteration at various levels and stages (Beerbaum, 2019)
Prince2 methodology stands for Project in controlled environment and this is known as a
method used for an effective and successful project management. This is a method used for
handling and managing projects. This is helpful for the project manager in conducting the
responsibilities of the project effectively. The PRINCE 2 methodology provides good projects
that are involved in delivering quality outcomes (Mousaei, and Javdani, 2018)
The waterfall methodology is defined as the project breakdown into various levels and
phrases. This methodology is generally used in the linear project management. In this type of
research method, needs of stakeholders and customers are gathered before starting the project
(Eason, 2016)
Waterfall (Pros and Cons )
Pros Cons
 Waterfall model is helpful in managing
projects effectively and developing
confidence for successful projects.
 In this methodology, there is no need
 Some project manager are not able to
define the needs and requirements for
starting the new project.
 Communication can be a risk as there is
5

for the project team members to be co-
located and risk is managed
effectively.
 When there are several interfaces
within project development, then there
is need for having this tools for
managing all project activities.
no proper reviewing and analysing of
results and outputs.
Agile (Pros and Cons)
Pros Cons
 Agile methodology enhances the way
of project management. There are some
risk in project which minimised
because output of project managers are
reviewed while project development.
 The agile methodology helps in
encouraging communication between
project developers and deliverables.
 Agile helps in managing grabbing
opportunities in order to develop the
project by considering feedbacks.
 Agile is a simple method but it is not
easy to understand the principles and
practices used within this methodology.
 This methodology needs more
collaboration and there is requirement
of better communication among
developers and users.
 This type of methodology is not easy
for both users and developers.
Prince 2 (Pros and Cons-)
Pros Cons
 This framework is very flexible and it
can be used for conducting any kind of
project.
There is a lot of documentation required in
PRINCE2 projects.
In this methodology, there is requirement of
6

 The PRINCE2 methodology can be
used for having better communication
and accountability within the project.
 The main focus of this type of
methodology is upon project results and
it needs continuous improvement so
that the desired results are obtained.
lots of documentation for mainatininga nd
updating the project activities.
The project activities slow down due to the
lack of involvement of seniors and executives.
Conclusive evidence; this basically brings the rationale in few lines what methodology you chose
for your project and why?
The methodology used for conducting the present project is waterfall model and there is a
whole project which is divided into smaller tasks so that it can be checked and evaluated easily.
This methodology is used as it helps in managing the requirements of customers by conducting
the in depth analysis. There is design specific document which is developed in this methodology
and it is created for outlining the outlay of project into several tasks. The waterfall model used
will help in managing the project activities properly and attaining goals. This model is chosen as
it helps in managing the effectiveness of research work. This is useful as all the phases of this
model are properly evaluated. Also, before jumping to the next step, the previous step is
checked. This is best suitable for conducting small projects. There is proper management of
performing quality assurance test before starting the project work. There is need for elaboration
of various documents present within projects. By using the waterfall model, project can be
completely dependent upon the team members with minimum clients. If there are any changes
within the project, they are effectively managed. It is also essential that work is managed
effectively within the project by using waterfall model.
7

References
Books and Journals
West, R. and Turner, L.H., 2018. Introducing Communication Theory: Analysis And
Appliaction. McGraw-Hill Education,.
Adler, R.B., Rodman, G.R. and Du Pré, A., 2016. Understanding human communication (Vol.
10). Oxford University Press.
Burgoon, J.K., Guerrero, L.K. and Manusov, V., 2016. Nonverbal communication. Routledge.
Hall, B.J., Covarrubias, P.O. and Kirschbaum, K.A., 2017. Among cultures: The challenge of
communication. Routledge.
Fuchs, M.H. and Gerszberg, I., AT&T Intellectual Property I LP, 2018. Monitoring and
mitigating conditions in a communication network. U.S. Patent 9,906,269.
Altheide, D.L., 2020. Ecology of communication. Routledge.
Longinotti-buitoni, G. and Aliverti, A., Life Corporation SA, 2016. Wearable communication
platform. U.S. Patent 9,282,893.
Shaw, V., AT&T Intellectual Property I LP, 2017. Communication coverage navigation. U.S.
Patent 9,565,571.
Beerbaum, D., 2019. Applying Agile Methodology to regulatory compliance projects in the
financial industry: A case study research. Journal of Applied Research in the Digital Economy
(JADE), Special Issue, 2.
Mousaei, M. and Javdani, T., 2018. A new project risk management model based on scrum
framework and Prince2 methodology. International Journal of Advanced Computer
Science and Applications, 9.
Eason, O.K., 2016. Information Systems Development Methodologies Transitions: An Analysis
of Waterfall to Agile Methodology.
8

PROJECT MANAGEMENT
Trip to Uganda

Table of Contents
Introduction................................................................................................................................3
Project Initiation Document…………………………………………………………….3,4,5,6
Stakeholder Analysis…………………………………………………………….…7,8,9,10,11
Critical Path………………………………………………………………………………….12
Working Breakdown Structure………………………………………………………………12
Tree Diagram…………………………………………………………………………………13
Working Breakdown Table……………………………………………………………….14,15
Reference…………………………………………………………………………………….16
Appendix, ( Budget Table)…………………………………………………………………..17

Introduction
A project is a series of tasks or activities that comprehensively measured the project input and
outputs for identified goals of the project. Project management (PM) is the practice of
applying for leading a project activity within an appropriate manner to ensure adequate
performance for the project objectives and goals (Artto, et al. 2017). The report is dealing
with sustainable projects to identify environmental and ethical issues occurring in sustainable
environments, and it will be measured in the upcoming courses of final year students of
QAHE Business Management College.
PMBOK is a set of standards, practices and actions for organising and implement on projects
successfully, (PMBOK 6
th
Edition: A Guide to Better Project Management| Lucidchort Blog
2020).
Project Initiation Document (PID)
Project Background Management faculty of QAHE Business College designed a new
course for the degree students in Sustainable Business. The course
will significantly focus on environmental and ethical business issues
considering sustainability measurement. In regard to providing a
sustainable measurement course, the faculty of business
management college has organised a two-week trip to Uganda for
30 students to see interesting sustainable projects. Concerning that,
programme convenor has secured max funding £2000 for each
student with a total of £60000 funded 30 students for the whole trip.
Project Objectives  To develop a sustainable project that can ensure a
successful field trip program going to take place in March
2021.
 To focus on environmental and ethical business issues
 To gain an understanding of sustainability issues relating to
business
 To share knowledge and experiences with students from
different culture
 To improve students experience
 To advertise QAHE in Uganda
Project Scope The project will be developed to identify critical resources, such as
timescale, trip budget, competitive elements, stakeholder analysis,
project objectives, and appropriate approach to complete the
sustainable project trip in Uganda.
The aim of the project is to develop students’ skills by exchanging
experiences with students in Uganda, to advertise QAHE in Uganda,
hence, to attract students from Uganda to UK.
Key Staff Project Director; David Willey, email; [e-mail]
Project Sponsor: Charlotte Lambeth, email; [e-mail]
Project Manager: Elena Balabanova, email;

[e-mail]
Team Leader: Olivia Regan, email; [e-mail]
Material Supplier: Frank Scott, email; [e-mail]
Student Representative: Jessica Willey, email; [e-mail]
Purpose of the
Project
The project is established to identify critical deliverables, key staff,
appropriate approach needed to consider for successful trip and
effective stakeholder analysis.
Key Success Criteria  Get the vaccine on time
 Good communication
 Planning and deliver on time
Project Risks Risks:
 Preparation of budget could overrun in practical field of trip
program.
 Participation of students in project; lost the interest, illness.
 Operational issues; flight delay/cancellation
 Ethical issues, such as project resources, biodiversity,
ecosystem
 Environmental issues, such as climate change, water
scarcity, flood, earthquake
 Project completion costs and time
Key Deliverables  Daily briefing introduction
 Daily programme/plan
 Visas
 Transport companies
 Set up group chat
 Place to stay
 Where to eat
Key Assumptions  All students will attend on the trip
 Everything in the project is under control
Time Process start date end date
Initiation 10/06/2020 20/06/2020
Planning 21/06/2020 01/07/2020
Execution 02/07/2020 25/07/2020
Control 26/07/2020 15/09/2020
Closeout 16/09/2020 20/09/2020
cost £60 000 (30 students x £2000) (refer to the appendix table 1)

Quality The quality in Project Management is defined on three constraints;
cost, scope and time, (Westland and Westland, 2020).
Stakeholder Analysis Involvement of stakeholders in the project will significantly
contribute to project success criteria. Development of the
sustainable project will be critically evaluated with an analysis of
stakeholder and risks with ensuring a budgetary performance.
Stakeholder Include:
Programme Convener
Project Manager
Team Leader
Project Sponsor
Material Supplier
Student Representative
Marketing team leader
Financial Manager
Transportation Contractors
Media Point
Approvals:
Managing Director- David Willey………………………. Date……….
Project Sponsor- Charlotte Lambeth……………………. Date……….
Project Manager- Elena Balabanova……………………. Date………..

Stakeholder Analysis
Type of
stakeholder
Who is responsible for ‘looking
after’ them
Phone, Email
Influence
How much
influence do
they have
over the
project?
(Low,
Medium,
High)
What is
relevant to the
stakeholder?
Value to the
project
How they can
be moved
away from
'opponent'
and towards
'advocate.'
Strategy for
engaging the
stakeholder
Programme
Director
David Willey
([e-mail])
74548700581
Medium Involvement of
Programme
Convener in the
project is vital
due to
monitoring the
project
deliverables
The
significantly
approved the
project plan
with
measurement of
critical project
deliveries
Stakeholders
can move
towards
advocate
through
ensuring an
effective
project plan
for sustainable
projects
Effective
Communication

Project Manager Elena Balabanova
([e-mail])
74548700583
High Especially
important to
sustainable
project while
ensuring useful
measurement of
project activities
and budget
They can
contribute in
project through
development of
a useful project
plan with
measurement of
project
activities
Towards
advocate with
significant
performance
Collaboration
Team Leader Olivia Regan
([e-mail])
74548700585
High Necessary due to
influencing
students during
participation in
the sustainable
project
Engaging
students in the
project
Towards
advocating of
project with
engagement
of students
Effective
communication
Project Sponsor Charlotte Lambeth
([e-mail])
74548700581
Hight Essential to
develop the
project
They contribute
in project
through
sponsoring in
project
Moved from
opponents as
already the
funding is
completed
Collaboration
Material Supplier Frank Scott
([e-mail])
74548700659
Medium Essential to
ensure crucial
material
requirements
They contribute
through
providing
required
Towards
Advocate in
project with
ensuring
Communication

during
environmental
project
materials and
instruments
project
requirement
Student
Representative
Jessica Willey
([e-mail])
74548700587
Medium Important to
identify student’s
requirement in
the group of 30
students
Contribute in
measurement of
project output
and resources
Moved
towards
advocating of
project with
ensuring
quality project
delivery
Effective
communication
Marketing team
leader
Margaret Cook
([e-mail])
74548700589
Medium Important to
analyse current
sustainable
market
Contribute to
identifying
suitable
marketing place
to develop the
project
Towards
advocate with
effective
marketing
Collaboration
Financial
Manager
HenryWilson
([e-mail])
74548700584
Hight Essential for
management of
accounting
Contribute to
project success
with
development of
financial report
Towards
advocating
project with
effectiveness
of project
financial
system
Collaboration

Transportation
Contractors
Arjen Robben
([e-mail])
74548700591
High Relevant during
journey of
project
implementation
They provide a
transportation
system for
students and
project team
during project
development
NA Effective
communication
Media Point Adam Cavil
([e-mail])
74548700754
Medium Important to
publish the
project report
regarding
sustainable
project
NA From
opponent due
to adequate
contractual
budget
Collaboration
Table 2: Stakeholder analysis
(Source: Weith et al. 2019)
Critical Path
Critical path analysis identifies, critical tasks, involved within the project life cycle, which are important for carrying out project competition
process (Mahdiraji, et al. 2016).
WBS
It demonstrates the entire project activity, related to different phase of the project process. In this case, it demonstrates the 5 major process
related to the project, which includes planning initiation, execution monitoring and closing. Each phase contributes of significant task, which
results in providing with needed deliverables. However, through WBS representation in hierarchical, and tabular form, the work distribution
becomes easy to understand (Zecheru and Olaru, 2016). Moreover, the tabular form helps in identifying the starting and closing date of the
process as well. Besides, work breakdown is necessary, as it helps in dividing a single work into multiple tasks. This further helps in dividing the
task to responsible people, who ensures effective processing of deliverables

E

WBS Table
n
t
o
r
g
a
n
i
z
i
n
g
z
p
r
o
j
e
c
t
1
I
n
i
t
i
a
t
i
o
n
1
.
1
B
u
s
s
i
n
e
s
s
c
a
s
e
d
o
c
u
m
e
n
t
a
a
t
i
o
n
1
.
1
.
1
D
e
v
e
l
o
p
P
r
o
j
e
c
t
C
h
a
r
t
e
r
1
.
1
.
2
P
r
o
v
i
d
i
n
g
t
o
h
i
g
h
e
r
m
a
n
a
g
e
m
e
n
t
1
.
1
.
3
R
e
v
i
e
w
e
r
i
n
g
t
h
e
c
h
a
r
t
e
r
1
.
1
.
4
P
l
a
n
n
i
n
g
1
.
2
C
r
e
a
t
e
P
r
e
l
i
m
i
n
a
r
y
S
c
o
p
e
S
t
a
t
e
m
e
n
t
1
.
2
.
1
D
e
t
e
r
m
i
n
i
n
g
c
o
s
t
1
.
2
.
2
D
e
t
e
r
m
i
n
i
n
g
r
e
s
o
u
r
c
e
s
1
.
2
.
3
D
e
v
e
l
o
p
e
n
t
i
r
e
P
l
a
n
1
.
2
.
4
D
i
v
i
d
i
n
g
r
e
s
p
o
n
s
i
b
i
l
i
t
y
1
.
2
.
5
P
r
o
j
e
c
t
k
i
c
k
o
f
f
1
.
2
.
6
E
x
e
c
u
t
i
o
n
1
.
3
P
r
o
j
e
c
t
K
i
c
k
o
f
f
M
e
e
t
i
n
g
1
.
3
.
1
I
d
e
n
t
i
d
y
i
n
g
l
o
c
a
t
i
o
n
1
.
3
.
2
i
d
e
n
t
i
f
y
i
n
g
p
a
r
t
i
c
u
l
a
r
p
r
o
j
e
c
t
s
1
.
3
.
3
D
e
v
e
l
o
p
i
n
g
t
h
e
r
e
q
u
i
r
e
m
e
n
t
l
i
s
t
f
o
r
t
h
e
t
r
i
p
1
.
3
.
4
I
d
e
n
t
i
f
y
i
n
g
p
a
r
t
i
c
i
p
e
n
t
s
1
.
3
.
5
C
o
n
t
r
o
l
1
.
4
S
p
e
c
i
f
y
i
n
g
t
h
e
r
u
l
e
s
i
n
U
g
a
n
d
a
1
.
4
.
1
I
d
e
n
t
i
f
y
i
n
g
s
a
f
e
t
y
o
f
a
l
l
t
h
e
s
t
u
d
e
n
t
s
1
.
4
.
2
E
f
f
e
c
t
i
v
e
c
o
m
m
u
n
i
c
a
t
i
o
n
1
.
4
.
3
C
l
o
s
e
o
u
t
1
.
5
D
o
c
u
m
e
n
t
e
n
t
i
r
e
t
r
i
p
1
.
5
.
1
U
p
d
a
t
e
F
i
l
e
s
/
R
e
c
o
r
d
s
1
.
5
.
2
I
d
e
n
t
i
f
y
f
i
n
a
n
c
i
a
l
e
x
p
e
n
s
e
s
1
.
5
.
3
A
r
c
h
i
v
e
F
i
l
e
s
/
D
o
c
u
m
e
n
t
s
1
.
5
.
4

Level 1 Level 2 Level 3 Start date – End date Duration
1 Event organizing
project
1.1 Initiation 1.1.1 Business case documentation
1.1.2 Develop Project Charter
1.1.3 Providing to higher management
1.1.4 Reviewing of the charter
10/06/2020-20/06/2020 10 days
1.2 Planning 1.2.1 Create Preliminary Scope
Statement
1.2.2 Determining cost
1.2.3 Determining resources
1.2.4 Develop entire Plan
1.2.5 dividing responsibility
1.2.6 Project kick-off
21/06/2020-01/07/2020 12 days
1.3 Execution 1.3.1 Project Kick-off Meeting
1.3.2 Identifying location
1.3.3 Identifying particular project
1.3.4 developing requirement list for the
trip
1.3.5 Identifying participants
02/07/2020-25/07/2020 24 days
1.4 Control 1.4.1 Specifying the rules in Uganda
1.4.2 Identify safety of all students
1.4.3 Effective communication
26/07/2020-15/09/2020 20 days
1.5 Closeout 1.5.1 Document entire trip
1.5.2 Update Files/Records
1.5.3 Identify financial expenses
1.5.4 Archive Files/Documents
16/09/2020 - 20/09/2020 4 days

References
Anshin, V. and Bobyleva, A., 2020. Strategies and Mechanisms of Sustainable Development
inthe Small and Medium-Sized Business: Project Portfolio and Transformational
Approaches. Varazdin: Varazdin Development and Entrepreneurship Agency (Vadea), 4(2),
Pp. 294-304.
Artto, K.A., Gemünden, H.G., Walker, D. and Peippo-Lavikka, P., 2017. Is there only one
way of project management theorizing, or are there multiple sector-specific project
management domains? International Journal of Managing Projects in Business, 10(1), pp.
203-240.
Lucidchart.com. 2020. PMBOK 6Th Edition: A Guide To Better Project Management | Lucidchart Blog.
[online] Available at: <https://www.lucidchart.com/blog/what-is-pmbok> [Accessed 10 June 2020].
Mahdiraji, H.A., Hajiagha, S.H.R., Hashemi, S.S. And Zavadskas, E.K., 2016. A Grey Multi-
Objective Linear Model To Find Critical Path Of A Project By Using Time, Cost, Quality
And Risk Parameters. E+M Ekonomie a Management, 19(1), pp. 49-61.
Silvius, G. and Schipper, R., 2019. Planning Project Stakeholder Engagement froma
Sustainable Development Perspective. Administrative Sciences, 9(2), Pp. 22-39.
Wang, Y., Wang, Y., Wu, X. and Li, J., 2020. Exploring the Risk Factors of Infrastructure
PPP Projects for Sustainable Delivery: A Social Network Perspective. Sustainability, 12(10),
Pp. 4152.
Weith, T., Rogga, S., Zscheischler, J. and Gaasch, N., 2019. Beyond Projects: Benefits of
Research Accompanying Research: Reflections fromthe Research Programme Sustainable
Land Management. Gaia, 28(3), Pp. 294-304.
Westland, J. and Westland, J., 2020. The Triple Constraint In Project Management: Time, Scope &
Cost. [online] ProjectManager.com. Available at: <https://www.projectmanager.com/blog/triple-
constraint-project-management-time-scope-cost> [Accessed 11 June 2020].
Zecheru, V. And Olaru, B.G., 2016. Work Breakdown Structure (WBS) in Project
Management. Revista de Management Comparat International, 17(1), pp. 61-69.
Project Budget, (£60 000)

Section Cost
Group Insurance 30 students £1450
Conference meeting conducting costs £1500
Project Planning and scheduling costs £4000
Photographer 7 days £210
Transportation costs/ flights, buses 30 students £21 000
Accommodation/ Food 30 students £15 000
Advertisement costs 120 leaflets £30
Project members Staff £10 000
Vaccines 30 students £5640
Total cost £58 830

RISK
MANAGEMENT
CONTENT
INTRODUCTION………………………………………………………………………………
……………………4
PART A: RISKS REGISTER TABLE……………………………………………..
…………………4,5,6,7,8
LEGEND………………………………………………………………………………………
………………………..8
PART B.
…………………………………………………………………………………………………
……….…9,10

CONCLUSION…………………………………………………………………………………
…………………….10
REFERENCE…………………………………………………………………………………
…………………….….11

INTRODUCTION
Risk management seems to be risk analysis, assessment and resource allocation accompanied by includes the level use of funds to reduce,
coordinate and manage the likelihood of terrible circumstances or to generate potential profitable results in future (Carvalho and Rabechini
Junior, 2015). In this report, risk register or table detailing all the risk which can impact trip to Uganda and risk legend/scale is also prepared to
show the risk be more explicit. In next part importance of risk register is also discussed in the context of following risks.
PART A: Risks register table
Category Risk
description
Probabili
ty
Impact Rating Mitigation Probabili
ty
Impact Rating Contingency Status Owner
Financial Severity
prior to
mitigatio
n
Severity
prior to
mitigati
on
Severity
prior to
mitigati
on
Severity
after
mitigatio
n
Severity
after
mitigati
on
Severity
after
mitigati
on
F 1 Insufficient
funding for
unanticipated
expenditures
1 2 2 A few little
sums of
money are
secured for
confrontin
g
unexpected
costs
1 1 1 Charity
programme
for students to
develop their
skills and
fund the
project
Action
to be
agreed
Project
team
F 2 Preparation of
budget could
overrun in
practical field
of trip
programme
2 2 4 Effective
cash flow
analysis
1 2 2 Avoid
spending
money for
unnecessary
items. Try to
save money
Action
in
progress
Finance
Director

by using
discounts.
Category Risk Probabili
ty
Impact Rating Mitigation Probabili
ty
Impact Rating Contingency Status Owner
Operation
al
Severity
prior to
mitigatio
n
Severity
prior to
mitigati
on
Severity
prior to
mitigati
on
Severity
after
mitigatio
n
Severity
after
mitigati
on
Severity
after
mitigati
on
O 1 Missing a
departure or
pick up time
2 2 4 Make sure
all trip
members
are aware
with date
of the trip,
pick up
time and
departure
time.
Everyone
will
receive
reminding
message
1 1 1 Communicate
about
standards and
expectations.
Make sure all
members of
the trip have
excellent time
management
skills
Action
in
process
Team
leader
O 2 Loss of money,
passport, ticket.
1 2 2 Insurance
to be
completed
1 1 1 Ensure
Appropriate
risk
assessment
taken place
Actions
to be
agreed
Project
team
Category Risk Probabili
ty
Impact Rating Mitigation Probabili
ty
Impact Rating Contingency Status Owner
Reputatio Severity Severity Severity Severity Severity Severity

nal prior to
mitigatio
n
prior to
mitigati
on
prior to
mitigati
on
after
mitigatio
n
after
mitigati
on
after
mitigati
on
R 1 Less
participation of
students in the
project
2 2 4 The
students
must be
motivated
and
confident
that they
want to
attend the
trip and
participate
in the
project.
Make sure
the right
students
have been
chosen for
the trip.
1 2 2 Organising
meeting for
the students to
watch related
videos to get
motivation.
Set up video
link with
students in
Uganda.
Action
in
process
Program
convenor
R 2 Risk of
administrative
misunderstandi
ng about
regulations in
Uganda
1 2 2 Activity
planners
are
required to
follow up
on
informatio
n on
potential
1 1 1 All members
of the trip will
be notified
about any
changes by
message
Actions
to be
agreed
Program
convenor

legislative
changes.
Category Risk Probabili
ty
Impact Rating Mitigation Probabili
ty
Impact Rating Contingency Status Owner
Health &
Safety
Severity
prior to
mitigatio
n
Severity
prior to
mitigati
on
Severity
prior to
mitigati
on
Severity
after
mitigatio
n
Severity
after
mitigati
on
Severity
after
mitigati
on
H&S 1 Using drugs or
alcohol during
the trip
2 2 4 Organise
meeting
with the
students to
explain
behavioura
l
expectation
s
1 2 2 Ensure strict
application of
disciplinary
has been
completed
Actions
to be
agreed
Program
convenor
H&S 2 Risk of injury
during the trip
2 2 4 General
coaching
and
supervision
. Qualified
first-aid
personnel,
and well
stocked
first-aid
kit.
1 2 2 Organise
First-aid
course for the
trip members
Actions
in
progress
Project
team
H&S 3 Risk of extreme
temperature
causing; sun
2 2 4 Advise all
members
of the trip
2 1 2 Cancel
activity if
extreme
Actions
to be
complet
Team
lead
er

burn,
hypothermia,
exhaustion,
colds
for suitable
clothing,
sun
protection
cream,
bottle of
water.
temperature is
expected.
Supply of
fresh drinking
water.
e.
H&S 4 Risk of member
to become loss
1 2 2 Provide
training to
team leader
about the
keys of
excellent
supervising
and staff
check
during the
trip.
1 1 1 Advice the
members of
the trip to stay
always in
group.
Closed Program
convenor
Team
leader
H&S 5 Risk of fire or
earthquake at
accommodation
1 2 2 Ensure
everyone is
aware of
emergency
procedures.
1 1 1 Point out all
emergency
escapes in
accommodati
on
Closed Team
leader
Legend
Low-1
Medium-
2
High-4

PART B
Risk registers should be used to collect data on known risks and threats, their existence and extent of market effects and to track urgent remedial
measures. The simple truth that a risk assessment is about more than convenient databases is sometimes ignored. These are instruments
identifying risk control and allowing for a systemic strategy (Giannakis and Papadopoulos, 2016). A risk registry has the primary function of
acting as the archive for unique threats. Such threats may be health risks, business risks, monetary risks, environmental danger and more, that
could have different records for each form of danger-or combine and over such practical risk into a common project management threat registry.
The risk assessment allows the project team or corporation to review all prospective or potential risks in blocks but instead define and highlight
critical features of those risks in the sections connected with the operations. Over the life cycle of a project, the function of a risk registry often
develops slightly. At the beginning of a project, its intent is to have a structure for strategizing by which project leaders as well as other
managers could even come together and identify risks. When there is a strong probability of an accident developing into an occurrence and the
seriousness is still severe, so the organization must search at disciplinary measures and safeguards to minimize the possibility of an event
happening or the seriousness in the event of accident.
Consistency: If project manager conforms to a rationally organized and incorporated specification, to get consistency. A Risk Register
Template offers a quick structure which can clear and guarantees that Project Manager can include all the essential requirements for risk
assessment, treatment, and management (Hopkin, 2018). This helps them to reach high service standards, time after time after time again.
Compactness: A tabulated interface makes many of the problems simple and sees at a moment. Refining a vast volume of nuanced

knowledge into a concise structure helps project manager to break down important details so they can convey it in quickly digestible pieces to
the audience. They should not think that their team and interested parties will painfully browse for the knowledge they want through long and
complex official texts, even though they simply cannot give now. Supplying them with a lightweight option facilitates information exchange and
understanding of the dangers.
Control: If project threats are regularly, and comprehensively identified, including adherence to risk assessments, and only then will Project
manager track and manage everything. It helps them to track the efficiency of the risk assessment process. The entire team should turn to the
Database as a guidepost to review and track progress in meeting the defined objectives in risk reduction.
Communication: Information consistency is at the centre of every effective management undertaking. The effect of the above advantages is
that project manager will interact directly with the business analysts and partners regarding project threats including how they will be handled,
tracked, and regulated through the Risk Registry (Sweeting, 2017).
CONCLUSION
In the end of report, it has been concluded that challenges, or dangers, may emerge from a broad wide range of sources, such as financial
volatility, legal obligations, failures in strategy formulation, incidents, and natural disasters. Digitized businesses are becoming a primary
concern for IT security concerns as well as data-related dangers and risk monitoring to help mitigate these risks. Therefore, a risk management
strategy progressively describes the procedures by firms to recognise and control threats to their digital content, such as open source
organizational data, personal identifying details from a customer as well as proprietary information.

REFERENCE
Books and Journals
Carvalho, M. M. D. and Rabechini Junior, R., 2015. Impact of risk management on project
performance: the importance of soft skills. International Journal of Production
Research, 53(2), pp.321-340.
Giannakis, M. and Papadopoulos, T., 2016. Supply chain sustainability: A risk management
approach. International Journal of Production Economics, 171, pp.455-470.
Hopkin, P., 2018. Fundamentals of risk management: understanding, evaluating and
implementing effective risk management. Kogan Page Publishers.
Sweeting, P., 2017. Financial enterprise risk management. Cambridge University Press.