Assessment 4: Complete Project Documentation

This report proposes an implementation plan for the successful delivery of a petrol and oil storage project. It covers management structure, style, culture, levels and boundaries for authority and autonomy, personal skills and attributes, and personal characteristics of the project team. The report also includes a management plan for time, cost, resources, and quality, as well as tools and techniques for project evaluation and closure.

Running head: ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Assessment 4: Complete Project Documentation
Project Management
MGT5PMT
Name of Student
Name of the University
Author Note

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Table of Contents
Introduction......................................................................................................................................4
Implementation Plan........................................................................................................................4
Management Structure.................................................................................................................4
Management Style and culture....................................................................................................5
Management Levels and Boundaries for Authority and Autonomy............................................5
Personal Skills and Personal Attributes.......................................................................................6
Personal Characteristics of project Team....................................................................................6
Management Plan............................................................................................................................7
Time.............................................................................................................................................7
Cost..............................................................................................................................................8
Resources.....................................................................................................................................9
Quality.........................................................................................................................................9
Project Performance Evaluation......................................................................................................9
Tools and techniques for the evaluation of the project................................................................9
Project Closure...............................................................................................................................10
Steps Required in Closing the Project.......................................................................................10
Activities of Post-Project...........................................................................................................11
Conclusion.....................................................................................................................................11
References......................................................................................................................................13

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Introduction
This report aims at delivering the solution for the raised problem of petrol and oil storage
and propose the activities those have been necessary for the delivery of the project in an efficient
and effective manner. It is the crucial object for the successful delivery of the project to execute
the activities in planned and sequential manner for the accomplishment of the output of the
project. The implementation pan has been explained considering the sectors of the project team
who will be responsible for executing the project including management culture, style, structure
and boundaries and levels for authority and personal skills, attributes, autonomy contributions in
the project. Followed by this, a management plan had been introduced that concerns on the triple
constraints and resources of the project necessary to deliver the project in successful and efficient
manner. Effective and appropriate techniques, tools, and methods have been introduced those
could be helpful in determining and evaluating the growth, development and success of the
project. Finally, at the end, this project put emphasis on the necessary actions and objectives in
the context of the project closure. The purpose of this report is to present a complete
development of the project and steps those are necessary after initiating the project as presented
in previous assignments. The initiation and planning phase had been represented to some level in
previous assignments and this report is the continuation of the project.
Implementation Plan
Management Structure
Management structure will be an important and crucial objective during the execution of
the implementation plan and thus, it should be well managed concerning every sector of the work
for the management of the oil storage (Todorovic et al., 2015). Management structure will be

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
helpful in dividing the activities and responsibilities at different level and thus, execute the
management of the project constraints. The individuals in the management will be responsible
for answering the executives related to the delivery of the project constraints and for the
instances, anything went wrong.
Management Style and culture
PMBoK states that reward system is always a beneficial opportunities for developing the
enhancement in the organizational culture and style (Joslin & Muller, 2015). The Australian tank
facility have already implemented some of the organizational culture that will help in managing
the internal stakeholders however; the must factors those needs to be included within the
organizational structure and style comprised of professional ethics, feasible vision and
objectives, motivating mission statement, incentives, better and effective managerial and
leadership qualities and risk handling processes (Kerzner, 2017). It should be emphasizing on
appraising the relative stakeholders and their contribution in the production and output of the
overall project execution phase. Style of the management should be developed considering the
enhancement of the roles and responsibilities of the staffs and employees towards the growth and
development of the project.
Management Levels and Boundaries for Authority and Autonomy
The project management strategies emphasizes on the distribution of responsibilities
among different managers and leaders for promoting the operational activities. The management
team should be divided in different levels in manner to divide the responsibilities and assuring
that at the higher level reaches everyone is being monitored and evaluated properly regarding
their development and performance of the project (Mir & Pinnington, 2014). Separate boundaries
should be set for assuring that none of the management level executives indulge in others’

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
responsibilities and roles and thus, developing an effective organizational structure for handling
the constraints of the project in an efficient and effective manner. Proper and effective
boundaries level are helpful in managing the conflicts and misunderstanding between the teams
and team members and thus, restricting them from engaging in the activities of others (Too &
Weaver, 2014). Based on the expertise, the teams can be sub-divided in groups and it can be
assured that everyone is capable of contributing their 100% on the growth and development of
the project.
Personal Skills and Personal Attributes
The team selected for the management of project should have proper and effective
personal skills in proper communication, management, leadership, pressure handling, and
responds on certain risks and transform themselves as per the state of the condition in different
scenarios. Personal skills and qualities alternatively contribute and influence the professional
development within a project (Chin & Zwikael, 2015). The manager should have qualities
including the management of team, proper leadership, decision-making, effective communication
and better knowledge on the code of ethics in manner to manage the team members and
constraints of the project in an efficient and effective manner (Calvo, Navarro & Perianez, 2015).
Contribution should be made on enhancing and embracing the attributes of other team members
during the execution of the project.
Personal Characteristics of project Team
The team members should execute their roles with full responsibility ensuring that the
project will be delivered in an efficient and effective manner. They should be compatible within
the environment regardless of the culture and background of other team members assuring the
contribution in the team, enhancing the output, and managing the quality of the project

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
(Confronto et al., 2014). The leader should be capable of introducing every team member and
motivating them towards contributing in the team for the overall development and growth of the
project.
Management Plan
Management plan for the successful delivery of the project proposed in the case study
include the time, budget, resources, and quality of the project those needs to be managed in an
efficient and effective manner (Kucharaska & kowalczyk, 2016). Consideration of these
constraints and managing from the beginning of the project is the best approach towards
delivering the project in successful manner along with high quality. The project can only be
concluded as a successful project, if these constraints are managed, delivered as per the planning,
and capable of meeting the needs and requirements of the stakeholders.
Time
Time management is the most crucial constraint for the delivery of the project as
enhancement in the time, schedule of single activity can influence the execution of next activity,
and thus, the whole project can be delayed if sequential methodology has been used such as
PMBoK and PRINCE2 (Eskerod, huemann & Savage, 2015). Alternatively, it will be affecting
the other constraints of the project such as budget, quality, and resources. PMBoK introduces
triple constraints of the project those need to be evaluated and executed in an efficient and
effective manner, if the manager wants to execute the project in an efficient and effective manner
(Pollack & Adler, 2015). Various tools and techniques are available those could be utilize for the
time management however; the schedule of this project will be managed as per the proposed

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Gantt chart during the planning phase. In general, time management presentation can be done
through enlisting the activities, their start time and ending time, milestones, and management
needed for the accomplishment of the activities (Fernandes, Ward & Araujo, 2015). A checklist
can also be made considering every objective is being accomplished within the expected
deadline or not and if the deadline is not being met, the manager or other management team
members could take alternative actions in manner to assuring that the activity is being delivered
within the deadline. There should be constant and periodic auditing of the activities assuring that
the activities will be delivered within time or implementing necessary changes, those could meet
the deadline of the project. Time blocking technique can be recommended for the execution of
the project and delivering it within the deadline (Badewi, 2016). Gantt chart not only helpful in
scheduling the project rather it also support in dividing the load and resources among different
stakeholders emphasizing on levelling the loads and managing all the activities and resources
needed for the execution of the project.
Cost
Budget of the project is another crucial constraint for the project delivery as the overall
delivery of the project is ultimately measured through the expense made during the project
management of the budget of the project (Costantino, Gravio & Nonino, 2015). The Australian
storage facility case study needs to establish a perfect estimation of the budget including the
sponsorship, funding, financial helps, management of the funding and others. Budget estimation
can be done wrongly, as the biggest fall of the budget estimation was the Boston Big Dig project
that can be taken as example of how budget can be escalated up to an exceptional level due to
improper estimation. This project will certainly include the constructions and establishment of
the technologies those can be helpful in securing the oil storage and hence, delivering the project

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
in an efficient and effective manner (Schwalbe, 2015). The initial phase of the project
emphasizes on the resources and a technology needed for the delivery of the project and thus, the
budget has been always made during that estimation. Risk management is a strategy that could
be delivered for eliminating and mitigating the identified risks always considers the escalation of
budget as a risk however; most of the times consideration is not paid to the distortion those could
possible affect the budget of the project.
Resources
The lack in resources might push the growth of the project in backward direction as the
resources are other most crucial objective in context to the project execution and it should be
made available enough in manner to make sure that the project will be delivered without lacking
in the resources (Svejvig & Anderson, 2015). The human resource and technology resource are
the major resources those will be needed for the accomplishment of the project in this case study
and lagging in these factors will alternatively results in influencing the quality of the project in
negative manner. Resource management should be carried on in an efficient and effective
manner for the accomplishment and delivery of the project.
Quality
The quality of the project is dependent on how effective and efficient monitoring has
been done during the growth and development of the project. Quality and efficiency of other
project constraints results in measuring the quality of the overall project (Hornstein, 2015). There
are three major sectors for the accomplishment of a high quality project including the
monitoring, proper communication, project tracking and ensuring that the output is of high
quality.

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Project Performance Evaluation
Tools and techniques for the evaluation of the project
Risk Matrix: It is helpful in identifying and managing the risks at the lowest level and
managing the project constraints accordingly (Sanchez. 2015). This technique is helpful in
assuring that all the risks have been identified and the project prepared for encountering the risks
in future, assuring that the project will not be holding back the growth and development and thus,
high quality of the project will be delivered.
Risk prioritization: It is very crucial objective in the context of the risk assessment to
prioritize the according to their impact and eliminate the risks those are capable of affecting the
successful delivery of the project (Marcelino et al., 2014).
PERT (Project Evaluation and Review Technique): PERT chart records the activities details in
mapping manner and allows the manager to consider the flow of the activities and monitor the
conditions for the early start and early finish and proceed the project objectives accordingly.
Financial Matrix: it is a record of the finance being expend on the project versus the
funding gathered during the planning phase of the project. It supports the manager in identifying
whether positive outcome can be made for the project delivery or not.
Quality Matrix: One of the best approach towards measuring the quality of the project
and assuring that the activities and changes are being implemented within the project and
delivery of the project is being managed as per the planning and expectations (Sears et al., 2015).
Schedule Matrix: The storage tank being established within the oil storage facility will
need proper planning and scheduling of every small activity and objective of the project in
manner to maintain the quality of the project and assuring that is higher than the expectations.

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Project Closure
Steps Required in Closing the Project
Project closure is of same importance as that of other four phases of the project including
initiating, planning, executing, and monitoring and controlling. It allows the stakeholders to be
disconnected from the agreements related to the project and assuring that the project has been
handover to the real owner. Following is the list of activities included in the project closure
activity:
Project documentation: It will be the list of activities and outputs gathered during the
project execution process. Uncertainties, roles of the stakeholders, budget expenses, and
resources utilized, stakeholders name, and their roles and responsibilities during the whole
project execution (Kerzner, 2015).
Releasing resources: Most of the resources would be at taken at lease and hence, after the
completion of the project, these resources will be released to the owners after proper
documentation of delivering the resources.
Archiving documents: For the further evaluation and auditing, the project on how the
project was delivered will be archived in manner to allow others to gain learning from the
project. Experiences, uncertainties, and other concerns will be archived for the further utilizing
the project.
Activities of Post-Project
Learning materials: The experiences and uncertainties should be identified in an effective
and efficient manner for further utilizing the information and data related to the project.

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Project sign-off details: It is important to keep the track and record of the individuals
signing-off the project in manner to be released from the contracts and other legal actions
(Badewi, 2014).
Celebrating project completion: Celebration of the project is necessary to make feel the
stakeholders, as they have been rewarded rom the execution of the project.
Conclusion
Based on the above report it can be concluded that the aspects related to the execution of
the project of establishing tank within the Australian oil storage facility. The expected timeline
and budget had been already presented in the previous papers and this time the objectives related
to the project execution have been proposed. These facts will be helpful in managing the high
quality of the project and assuring that the growth and development of the project is as per the
planning. Triple constraint and resources have been provided higher concentration in this project
to make the quality of the project transparent, as it depends on the delivery of the project
constraints. Output and expectations should be of ratio 1:1 in manner to make sure that the
stakeholders and consumers are equally benefitted from the project. Project closure has been
provided of same importance as that of the different phases needed for the development and
execution of the project. Project management processes have been defined in this project
considering the real world scenario as the provided case study. The Australian oil storage facility
can utilize the processes and activities mentioned in the above report for executing the project in
a successful manner and bring out positive outcomes. This report is a presentation of how the
project can be delivered in successful and efficient manner and highlights the major constraints
and activities those could be practiced for the effective delivery and output of the project.

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
References
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practices on project success: Towards developing a project benefits governance
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Calvo-Mora, A., Navarro-García, A., & Periañez-Cristobal, R. (2015). Project to improve
knowledge management and key business results through the EFQM excellence
model. International Journal of Project Management, 33(8), 1638-1651.
Chih, Y. Y., & Zwikael, O. (2015). Project benefit management: A conceptual framework of
target benefit formulation. International Journal of Project Management, 33(2), 352-362.
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can
agile project management be adopted by industries other than software
development?. Project Management Journal, 45(3), 21-34.
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Eskerod, P., Huemann, M., & Savage, G. (2015). Project stakeholder management—past and
present. Project Management Journal, 46(6), 6-14.
Fernandes, G., Ward, S., & Araújo, M. (2015). Improving and embedding project management
practice in organisations—A qualitative study. International Journal of Project
Management, 33(5), 1052-1067.

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
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Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
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Sharing in Project Management–a Relationship Model.
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Sánchez, M. A. (2015). Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, 319-330.

ASSESSMENT 4: COMPLETE PROJECT DOCUMENTATION
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Sears, S. K., Sears, G. A., Clough, R. H., Rounds, J. L., & Segner, R. O. (2015). Construction
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