Latter of Invitation to Tenders
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Added on 2020-06-06
Latter of Invitation to Tenders
Added on 2020-06-06
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LETTER OF INVITATION TOTENDERS
Table of ContentsINTRODUCTION...........................................................................................................................3DELIVERY OF TENDER DOCUMENTATION..........................................................................3Statement of work........................................................................................................................3Work breakdown structure...........................................................................................................5Milestone Schedule......................................................................................................................8Cost estimates..............................................................................................................................8Quality Assurance/Safety standards.............................................................................................9Procurement strategy: Propose a contract type..........................................................................11PRESENTATION (BID OPENING SESSION)...........................................................................14CONCLUSION..............................................................................................................................14REFERENCES..............................................................................................................................16
INTRODUCTIONProject management is a procedure that carries out various phases or stages i.e. initiating,planning, implementation & execution, monitoring and lastly closing the project. Every projecthas pre-decided targets and objectives for which project manager has to design plan, estimatecost and budget, identifies resource requirement and create risk management plans so as to getdesired deliverables (Hegazy, 2013). Darling Harbour Swing Bridge Replacement (DHSBR)project aims at superstructure replacement, sub structural modification, replacement of operatorhouse and fender system with complete mechanical and electrical overhaul. In order to start thework, project manager had invited tenders from the eligible bidders. Therefore, the report aims atdesigning a complete set of tender documentations i.e. statement of work (SOW), workbreakdown structure (WBS), cost estimation, milestone schedule and others for the request forproposal (RFP). Lastly, the plan will be presented for the bid opening sessions to the audiencesso as to win the tender. DELIVERY OF TENDER DOCUMENTATIONStatement of work SOW is a document used in the area of project management that specifies projectbackground, aims & objectives, scope of work, acceptance and rejection criteria, estimatedproject cost and time along with key project highlights (Arashpour and et.al., 2017). STATEMENT OF WORKIntroduction/Background The project is about replacement of Pyrmont Bridge that is located at Darling Harbour,Sydney, NSW, Australia. It is maintained and regulated by the Sydney Harbour ForeshoreAuthority. It is designed in a Swing bridge style with a total length of 369 metres or 1,211 ft. Itis made up of 14 spans with ironbark timber while a central span has been made up using steel.Over the period, it becomes necessary to implement several necessary changes in the bridge.Therefore, the key target of the planned replacement project DHSBR is to introduce somestructural modifications in the Swing bridge at Darling Harbour so as to improve itsfunctionality, life span and sound traffic management. In order to minimize the negativeimpact of construction work on the public and motorists, it is decided to finish superstructure
and swing span replacement within 10-day bridge closure period. Scope statement The work scope comprises planning, implementation, execution, monitoring and closurephases. Each of the mentioned stage need prior approval from the project management boardfor beginning the operations. The team will carry out different functions that comprisesuperstructure replacement, substructure modifications, widening, swing span replacement,complete mechanical & electrical overhaul, slab modification, replacement of operator houseand fender system as well. It is the responsibility of the team members to complete the entirework with great quality and within the set duration. Estimated project cost The prospective project of Swing Bridge Replacement is expected to be completedwithin a budgeted limit of 31,474,000.00 AUD. Project schedule Work is expected to commence on 11 September 2017 and will be completed by theend of 5th December 2017. Thus, the DHSBR project will possibly take a scheduled timeperiod of 86 days. Project highlights Kickoff/Pre construction activities: Vendor will prepare and present a complete set ofdocuments covering project schedule, WBS, milestone schedule, cost estimation,quality assurance and others to the project chairman or board members for the purposeof approval. Planning & designing phase: At this stage, necessary data will be obtained fordeveloping design for the bridge replacement which will be communicated to the boardto get approval. In order to make successful superstructure and replacement, a newconcrete approach span will be installed on currently existing bridge (De Corte, 2011).Thus, structural steel, mechanical/electrical system, deck grating and control housematerial will be used as swing span for the replacement. Implementation phase: After the approval, the bridge replacement project will beimplemented and executed practically. Proper execution of the project managementplan is necessary so as to get project deliverables. Monitoring and controlling phase: Each and every work will be continuouslymonitored by the project board so that any requirement for changes can be found
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