Project Management Assignment 3

This assignment covers various aspects of Project Management such as MOV, Scope Management Plan, Work Breakdown Structure and Budget, Risk Analysis and Plan, Quality Management Plan, Closure and Evaluation. It includes a detailed WBS and cost estimation using bottom up technique.

Running Head: PROJECT MANAGEMENT
Project Management Assignment 3
Name of the Student
Name of the University

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Table of Contents
Part One: MOV – Measurable Organizational Value......................................................................2
Part Two: Scope Management Plan.................................................................................................3
Part Three: Work Breakdown Structure and Budget.......................................................................4
Part Four: Risk Analysis and Plan...................................................................................................6
Part Five: Quality Management Plan...............................................................................................7
Part Six: Closure and Evaluation.....................................................................................................8
Bibliography..................................................................................................................................11
Appendices....................................................................................................................................12

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Part One: MOV – Measurable Organizational Value
Measurable Organizational Value or MOV is a set of parameters that determine the final
outcome of the project.
Desired Area of Impact – The desired area of impact in this project is the customer as
Globex wants to fulfill the customer requirements in order to exploit a new market. The company
also seeks financial growth and hence, the second desired area of impact is finance. Globex aims
to build up a successful and sustainable business with the sale of the online management system
to the stud farms.
Value – The most important value for this project is “better”. Globex wants to deliver a
system that will be better and much more efficient that the existing manually managed systems.
Globex also aims to provide the customers with value for the money i.e. since the stud farm
managers will have make significant payments to purchase the software, they should also get the
best quality services and features that will completely solve the problems faced by them in their
current manually operated system.
Metric – The metrics to be used for this project are budget, schedule and also cost benefit
from the project. In other words, the project needs to fulfill these factors like budget limit, time
frame and certain percentage of time frame in order to achieve success.
Timeframe – For the project, an estimated timeframe of 6 months has been set.
Summary of MOV – The project will be done within the limits of 6 months schedule and
a specific budget and will deliver an online management system for stud farms.

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Part Two: Scope Management Plan
Scope is defined as the limit of achievement that can be gained from the project. Often
there are numerous expectations from a project some of which are within the scope and some are
out of scope of the project.
The scope of the project is the delivery of an online management system for stud farms
that needs to be completed over the period of next six months. The duty for managing the scope
of the project will be on the IT Specialist who will report to the project manager in case the
project moves out of scope.
Resource
Name
Type Std. Rate Ovt. Rate Cost/Use Accrue At
Base
Calendar
Project Head Work $150.00/hr $0.00/hr $0.00 Prorated Standard
Manager of
Finance and
Budget
Work $75.00/hr $0.00/hr $0.00 Prorated Standard
HR Manager Work $100.00/hr $0.00/hr $0.00 Prorated Standard
IT Specialist Work $120.00/hr $0.00/hr $0.00 Prorated Standard
Software
Developer
Work $65.00/hr $0.00/hr $0.00 Prorated Standard

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Software
Tester
Work $60.00/hr $0.00/hr $0.00 Prorated Standard
Hardware Material $15,000.00 $0.00 Prorated
Software Material $7,500.00 $0.00 Prorated
Facilities and
Others
Material $2,500.00 $0.00 Prorated
Part Three: Work Breakdown Structure and Budget
The work breakdown structure is as follows.
Figure 1: WBS of the Project
(Source: Created by Author)

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The cost estimation has been done using bottom up technique as follows.
ID Task
Mode
WBSTask Name Duration Start Finish Predecessors Resource Names Cost
0 0 Online Stud Farm
Management
System
Development
136 days Wed
5/23/18
Wed
11/28/18
$148,000.00
1 1 Survey and
Discussion of
Project
11 days Wed
5/23/18
Wed
6/6/18
$23,760.00
2 1.1 Conduct
Survey on the
Problem in
Stud Farms
4 days Wed
5/23/18
Mon
5/28/18
Project Head,IT
Specialist
$8,640.00
3 1.2 Find Issues to
be Addressed
2 days Tue
5/29/18
Wed
5/30/18
2 Project Head,IT
Specialist
$4,320.00
4 1.3 Call Team
Meeting
Regarding
1 day Thu
5/31/18
Thu
5/31/18
3 Project Head,IT
Specialist
$2,160.00
5 1.4 Decide on a
particular
solution
2 days Fri 6/1/18 Mon
6/4/18
4 Project Head,IT
Specialist
$4,320.00
6 1.5 Determine
whether the
project will be
feasible
2 days Tue 6/5/18Wed
6/6/18
5 Project Head,IT
Specialist
$4,320.00
7 1.6 Milestone 1:
Confirmation
of Project
0 days Wed
6/6/18
Wed
6/6/18
6 Project Head,IT
Specialist
$0.00
8 2 Estimation and
Planning of the
Project
18 days Thu 6/7/18Mon
7/2/18
$37,520.00
9 2.1 Create Project
Team of Three
1 day Thu 6/7/18Thu 6/7/18 7 HR Manager $800.00
10 2.2 Primary Plan 8 days Fri 6/8/18 Tue 6/19/18 $17,280.00
11 2.2.1 Set Goals
for Project
2 days Fri 6/8/18 Mon
6/11/18
9 Project Head,IT
Specialist
$4,320.00
12 2.2.2 Identify
Project
Scope
1 day Tue
6/12/18
Tue
6/12/18
11 Project Head,IT
Specialist
$2,160.00
13 2.2.3 Study on
Project Life
Cycle
2 days Wed
6/13/18
Thu
6/14/18
12 Project Head,IT
Specialist
$4,320.00
14 2.2.4 Develop
Gantt Chart
0.5 days Fri 6/15/18Fri 6/15/18 13 Project Head,IT
Specialist
$1,080.00
15 2.2.5 Estimate
Schedule
0.5 days Fri 6/15/18Fri 6/15/18 14 Project Head,IT
Specialist
$1,080.00
16 2.2.6 Estimate
Budget
2 days Mon
6/18/18
Tue
6/19/18
15 Project Head,IT
Specialist
$4,320.00
17 2.3 Secondary Plan9 days Wed 6/20/18Mon 7/2/18 $19,440.00
18 2.3.1 Identify
Possible
Risks
3 days Wed
6/20/18
Fri 6/22/18 16 Project Head,IT
Specialist
$6,480.00
19 2.3.2 Develop
Risk
Register
1 day Mon
6/25/18
Mon
6/25/18
18 Project Head,IT
Specialist
$2,160.00
20 2.3.3 Prepare
Mitigation
Plan for
Risks
1 day Tue
6/26/18
Tue
6/26/18
19 Project Head,IT
Specialist
$2,160.00
21 2.3.4 Review
Project
MOV
2 days Wed
6/27/18
Thu
6/28/18
20 Project Head,IT
Specialist
$4,320.00
22 2.3.5 Develop
Quality
Management
Plan
2 days Fri 6/29/18Mon
7/2/18
21 Project Head,IT
Specialist
$4,320.00
23 2.4 Milestone 2:
Approval to
Proceed in
Project
0 days Mon
7/2/18
Mon
7/2/18
22 Project Head,IT
Specialist
$0.00
24 3 Initiation of Project15 days Tue 7/3/18Mon 7/23/18 $37,320.00
25 3.1 Procure
Budget
4 days Tue 7/3/18Fri 7/6/18 23 Manager of
Finance and
Budget
$2,400.00
26 3.2 Recruit
Develper and
Tester
4 days Mon
7/9/18
Thu
7/12/18
25 HR
Manager,Facilities
and Others[1]
$5,700.00
27 3.3 Allocate Roles
in Project
1 day Fri 7/13/18Fri 7/13/18 26 IT Specialist $960.00
28 3.4 Purchase Hardware4 days Mon 7/16/18Thu 7/19/1827 IT Specialist,Hardware[1]$18,840.00
29 3.5 Purchase Software2 days Fri 7/20/18Mon 7/23/1828 IT Specialist,Software[1] $9,420.00
30 3.6 Milestone 3:
All
Preparations
Complete
0 days Mon
7/23/18
Mon
7/23/18
29 Software
Developer
$0.00
31 4 Execution of Project85 days Tue 7/24/18Mon 11/19/18 $43,720.00
32 4.1 Upgrade
Hardware
System
4 days Tue
7/24/18
Fri 7/27/18 30 Software
Developer
$2,080.00
33 4.2 Set Up
Software
Platform
2 days Mon
7/30/18
Tue
7/31/18
32 Software
Developer
$1,040.00
34 4.3 System
Development
67 days Wed
8/1/18
Thu
11/1/18
$34,840.00
35 4.3.1 Design
Website
20 days Wed
8/1/18
Tue
8/28/18
33 Software
Developer
$10,400.00
36 4.3.2 Alpha Testing6 days Wed 8/29/18Wed 9/5/1835 Software Developer $3,120.00
37 4.3.3 Addition of
Features
15 days Thu 9/6/18Wed
9/26/18
36 Software
Developer
$7,800.00
38 4.3.4 Develop
Portal
10 days Thu
9/27/18
Wed
10/10/18
37 Software
Developer
$5,200.00
39 4.3.5 Beta
Testing
6 days Thu
10/11/18
Thu
10/18/18
38 Software
Developer
$3,120.00
40 4.3.6 Completion
of Design
10 days Fri
10/19/18
Thu
11/1/18
39 Software
Developer
$5,200.00
41 4.4 Testing the
Website
12 days Fri 11/2/18Mon
11/19/18
$5,760.00
42 4.4.1 Connect
with
Central
4 days Fri 11/2/18Wed
11/7/18
40 Software
Tester
$1,920.00
43 4.4.2 Test
Website
Features
3 days Thu
11/8/18
Mon
11/12/18
42 Software
Tester
$1,440.00
44 4.4.3 Identify and
Solve Issues
5 days Tue
11/13/18
Mon
11/19/18
43 Software
Tester
$2,400.00
45 4.5 Milestone 4:
Go Live
0 days Mon
11/19/18
Mon
11/19/18
44 IT Specialist $0.00
46 5 Closing of Project7 days Tue 11/20/18Wed 11/28/18 $5,680.00
47 5.1 Appraisal 2 days Tue 11/20/18Wed 11/21/1845 Project Head $2,400.00
48 5.2 Post Project
Review
1 day Thu
11/22/18
Thu
11/22/18
47 Project Head $1,200.00
49 5.3 Project Report
Submission
4 days Fri
11/23/18
Wed
11/28/18
48 Software
Developer
$2,080.00
50 5.4 Milestone 5:
Sign Off
0 days Wed
11/28/18
Wed
11/28/18
49 HR
Manager,Manager
of Finance and
$0.00
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
6/6
HR Manager
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
Project Head,IT Specialist
7/2
Manager of Finance and Budget
HR Manager,Facilities and Others[1]
IT Specialist
IT Specialist,Hardware[1]
IT Specialist,Software[1]
7/23
Software Developer
Software Developer
Software Developer
Software Developer
Software Developer
Software Developer
Software Developer
Software Developer
Software Tester
Software Tester
Software Tester
11/19
Project Head
Project Head
Software Developer
11/28
W T F S S M T W T F S
Mar 18, '18 May 6, '18 Jun 24, '18 Aug 12, '18 Sep 30, '18 Nov 18, '18
Figure 2: Gantt Chart Showing Project Budget

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(Source: Created by Author)
2 3 4
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
Cost Cumulative Cost
Figure 3: Time Phased Budget
(Source: Created by Author)
It has been assumed that the budget allocation in different project phases will be uniform
and will not vary by much.
The constraint associated with the estimation is that a fixed value has been allocated to
each of the stakeholders.
Part Four: Risk Analysis and Plan
Risk Name Responsible Stakeholder Mitigation Strategy
Scope risk Project Head Identify scope by aligning with
MOV
Time risk IT Specialist Use Gantt chart and WBS for

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time estimation
Cost risk Manager of Finance and Budget Use Gantt chart and time phased
budget for cost estimation
Market risk Manager of Finance and Budget Analyze market prices before
purchasing resources
Stakeholder risk Project Head Allocate stakeholder roles and
prepare communication plan
matrix
Part Five: Quality Management Plan
Some of the verification and validation activities to be done in the project are as follows.
Verification Activities Team meeting, project charter submission, project budget and schedule plan
submission, project report submission
Validation Activities Approval of project, post project review
The verification activities are required in order verify certain aspects of the project and
get approval for proceeding with the project. The verification activities are generally done during
team meetings and documents like budget plan, schedule plan, project report can be verified by
project manager and / or supervisor.
The validation activities are the stages where the progress of the project is validated for
further work. These activities include approval of project after planning and review of the project
after the end product is handed over.

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Part Six: Closure and Evaluation
Article 1 – Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems
approach to planning, scheduling, and controlling. John Wiley & Sons.
As per the works of the authors, project evaluation and closing is as important as the rest
of the project. This phase helps the project manager to judge the outcome of the project and
determine whether it has been a success or failure. The project evaluation is mainly done in two
methods – quantitative and qualitative. In quantitative project evaluation, the statistical aspects of
the project like budget used, duration of project, cost benefits achieved and others are evaluated.
On the other hand, in the qualitative project evaluation, the quality of outcomes of the project is
evaluated. Both types of project evaluation are necessary in order to ensure both the statistical
goals and quality goals are achieved in the project.
Article 2 – Binder, J. (2016). Global project management: communication, collaboration
and management across borders. Routledge.
As per the authors, the project closing should not be done before an in-depth review is
conducted. The review process is to be done in order to ensure all requirements and goals of the
project have been successfully met. Generally, the project manager is responsible for the project
review process although he can be assisted by project supervisor or any other stakeholder in the
process. This is mainly necessary if the project manager is not technically sound and the project
is a core technical project. During the review, the project manager looks at two main things –
whether the final outcome is fulfilled and whether all the stakeholders have fulfilled their roles
and duties in the project. A project is also eligible to be restarted or reopened in case the project
manager decides that the project has not fulfilled all the requirements successfully and needs

9PROJECT MANAGEMENT
rework. The project can also be reopened after the review if a stakeholder submits a project
rework request form stating some shortfalls or errors in the project that needs to be worked on
again. Hence, it is evident that project review is an integral part of the project in order to ensure
the project is completed successfully.
Article 3 – Joslin, R., & Müller, R. (2015). Relationships between a project management
methodology and project success in different project governance contexts. International Journal
of Project Management, 33(6), 1377-1392.
The authors emphasized the need for a checklist that helps to remind the stakeholders
about the deliverables of the project. Once all the checkboxes are ticked off, the project can be
verified and closed by the project manager. However, in order to check each box during the final
review, the stakeholder must present evidence for his action i.e. if he ticks it done, he should
have evidence that the ticked activity has been successfully completed in the project. In order to
help the stakeholders and project manager to review the project, the project team members need
to develop a project report document that they will submit at the end of the project. This report is
the documentation of the entire project that should be prepared throughout the course of the
project in order keep a log of activities done in each day of the project.
Closure Checklist
Item Check
Budget not exceeded
Time schedule not exceeded
System running properly without glitches
All features are incorporated

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Signature
Project Evaluation Outline
The project will be evaluated based on certain factors, namely cost benefit, fulfillment of
all requirements, budget used and the end product generated. The project manager will also
review the project report document and evaluate the final outcome of the project.

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Bibliography
Abrahamsson, P., Salo, O., Ronkainen, J., & Warsta, J. (2017). Agile software development
methods: Review and analysis. arXiv preprint arXiv:1709.08439.
Binder, J. (2016). Global project management: communication, collaboration and management
across borders. Routledge.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), 1377-1392.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Muller, R. (2017). Project governance. Routledge.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Taylor & Francis.

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Appendices
Appendix 1: Microsoft Project File
Appendix 2: Screenshots
Online Stud Farm
Management SystemDevelopment.mpp

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