Project Management Requirements Analysis

This assignment focuses on analyzing the requirements for effective project management. It delves into determining the level to which these requirements are achieved within a project. The analysis also covers crucial concepts like project crashing techniques, time-cost trade-offs, and the application of seven basic quality tools for process improvement.

PROJECT MANAGEMENT

TABLE OF CONTENTS
TOPIC 1: Project Management Introduction, Charter and Kick-off...............................................1
1.1 Project Selection Prioritisation Matrix.............................................................................1
1.2 Scope Overview................................................................................................................1
1.3 Milestone Schedule and Deliverables..............................................................................2
1.4 Initial Risk Identification..................................................................................................2
1.5 Resources Required..........................................................................................................3
1.6 Initial Stakeholder Identification......................................................................................3
1.7 Team Operating Principles...............................................................................................3
1.8 Lessons Learned...............................................................................................................4
1.9 Commitment.....................................................................................................................4
TOPIC 2: Communication plan, WBS, and RACI..........................................................................4
2.1 Stakeholder Prioritization Matrix.....................................................................................4
2.2 Project Communications Matrix.......................................................................................5
2.3 Work Breakdown Structure..............................................................................................6
2.4 The RACI chart................................................................................................................6
TOPIC 3:..........................................................................................................................................7
3.1 Activity on Node..............................................................................................................7
3.2 Time Estimation...............................................................................................................8
3.2.1 Time Estimation – Enumeration method..................................................................9
3.2.2 Time Estimation – Two Pass Method.......................................................................9
3.3 Critical path....................................................................................................................10
3.4 Resource Loading...........................................................................................................10
3.5 Gantt chart......................................................................................................................11
3.6 Resources and cost to activity........................................................................................12
TOPIC 4: Progress reporting scope change, and crashing.............................................................13
4.1 Crashing the project........................................................................................................13
TOPIC 5: Risk management, and Quality management................................................................15
5.1 Risk Identification I........................................................................................................15
5.2 Risk Identification II.......................................................................................................15

5.3 Risk Identification III.....................................................................................................16
5.4 Quality Tools..................................................................................................................16
REFERENCES..............................................................................................................................17

TOPIC 1: Project Management Introduction, Charter and Kick-off
1.1 Project Selection Prioritisation Matrix
Project/Selection Criteria
Potential
Monetary
Gain
Success
Probability
Social
Opinion
Weight: 5 10 3 Total
Construction Project:
International Hotel, Hawaii 10 5 5
(5*10) = 50 (10*5) = 50 (3*5) = 15
(50+50+15) =
115
Construction Project: Local
Hotel, Brisbane 8 6 4
(5*8) = 40 (10*6) = 60 (3*4) = 12
(40+60+12) =
112
Infrastructure Project: High
Speed Rail – Sydney to
Melbourne 9 3 8
(5*9) = 45 (10*3) = 30 (3*8) = 24
(45+30+24) =
99
Investment project: The Old
Farm House 7 7 10
(5*7) = 35 (10*7) = 70 (3*10) = 30
(35+70+30) =
135
According to the above stated matrix it has been found that lowest and highest score is
with the infrastructure and investment project respectively. Therefore, investment project with
respect to The Old Farm House will be the best option in order to make profitable decision.
1.2 Scope Overview
The present business case is related to renovation of the Old Farm House where owner is
going to make an investment. Scope of this particular case is that, it will support to person who is
going to renovate the old house in order to generate sum of money. In the present times, the farm
house is not used by anyone but as owner renovate it then peoples will take house on rental basis.
When looking at the financial aspect then very less amount has to invest in the project which is
worth of $10,000. Along with this, time taken in order to accomplish the renovation project is
also less. Therefore, the Old Farm House project has key scope is gaining amount in terms of
rent.
1

1.3 Milestone Schedule and Deliverables
Milestone Completion Date Acceptance
Criteria
Stakeholder
Judge
Charter signed off
Planning stage
Check all the areas of Old Farm
House
1st June (Monday) Properly
checking
required
Owner (project
manager)
Analyse places which require
renovations
2nd June (Tuesday) Properly
checking
required
Project manager
Implementation stage
Start removal of unused items 3rd June (Wednesday) Accuracy Local contractor
Grading the area for renovation
(Kerzner, 2013)
4th June (Thursday) Cost effective
and proper
Local contractor
Clean the surface 5th June (Friday) Local contractor
Start to repair for renovation 8th June (Monday) Must be
accurate
Local contractor
Paint walls and doors 9th June (Tuesday) Must be proper Local contractor
Wash the windows of Old
Farm House
10th June (Wednesday) Must be proper Local contractor
Closing stage
Review overall project 11th June (Thursday) Within time Project manager
Take corrective actions if
required
12th June (Friday) Cost effective Project manager
Project completion
2

1.4 Initial Risk Identification
Project (Potential) Risks Risk Owner Contingency Plans
Cost increasing Project manager Using cost management strategies
Risk related to safety Project manager Provide safety equipments in proper
manner
Increasing project duration Employees Manage the time-frame and prepare tight
schedule
Risk regarding to quality Contractor Consider better quality of raw materials
1.5 Resources Required
Funding: $9,500
People: 4 human resources required
Equipment: Hoe, head pan, Masonry trowel, measurement
tap, plumb bob, concrete mixer, vibrator, sand
screening machine, gloves, wooden float,
cordless drill, ladder, polisher and safety
equipments (Nicholas and Steyn, 2017).
1.6 Initial Stakeholder Identification
Stakeholder Interest in Project Priority
Project sponsor Provide money and get renovated house Medium
Project manager
Do all the tasks except to carpentry as well as
painting High
Local contractor Properly renovate the house and complete carpentry Medium
Apprentice I Complete the painting Medium
3

Apprentice II
Accomplishment of all the odd jobs rather than
carpentry and painting Low
1.7 Team Operating Principles
In each and every project some principles are prepared and followed by the employees.
For the present investment project 2 operating principles of the team are listed below:
 Treat to each other with the respect as well as dignity and be honest
 Take responsibility in order to resolve issues of own area in proper direction.
1.8 Lessons Learned
There are some lessons learned by me which lead to make contribution of mine in the
present project. Further, basic two lessons are listed out below:
 Preparation of construction project activities
 Identifying and resolving risks incurred in the project.
1.9 Commitment
Sponsor Department / Organization Signature
Parents of owner of The Old
Farm House
N/A
Project Manager Department / Organization Signature
Owner self and local contractor N/A
Core Team Members Department/ Organization Signature
Apprentice I N/A
Apprentice II N/A
TOPIC 2: Communication plan, WBS, and RACI
2.1 Stakeholder Prioritization Matrix
Stakehol What is the Pow Inter Infl Imp Urg Legiti Tota Priority (a
4

der:
stakeholder
’s main
interest? er est
uen
ce act ency macy l
score of 6-9 =
low, 10 to 14
= medium, 15
to 18 = high))
Project
sponsor
Provide
money and
get
renovated
house 1 3 1 2 3 2 12 Medium
Project
manager
Do all the
tasks except
to carpentry
as well as
painting 3 3 3 2 2 3 16 High
Local
contracto
r
Properly
renovate the
house and
complete
carpentry 2 2 3 1 3 2 13 Medium
Apprenti
ce I
Complete
the painting 1 3 2 2 2 1 11 Medium
Apprenti
ce II
Accomplish
ment of all
the odd jobs
rather than
carpentry
and painting 1 2 2 1 2 1 9 Low
5

2.2 Project Communications Matrix
Stakeholder
Learn From
Stakeholder
Share With
Stakeholder Timing Method
Owner
(responsible for
communication)
Project
sponsor
10.00 AM to
2. PM E-mail
Project
manager
9.00 AM to
1.00 PM
E-mail
and call
Local
contractor
11.00 AM to
3.00 PM
Face to
face and
e-mail
Apprentice I
11.30 AM to
4.00 PM
Face to
face and
call
Apprentice II
11.30 AM to
4.30 PM
Face to
face and
call
2.3 Work Breakdown Structure
WBS code Activity Name Predecessor(s)
1 Charter signed off
2 Planning stage
2.1 Check all the areas of Old Farm House 1
2.2 Analyse places which require renovations 1
3 Implementation stage
3.1 Start removal of unused items 2.1 and 2.2
6

3.2 Grading the area for renovation 3.1
3.3 Clean the surface 3.2
3.4 Start to repair for renovation 3.2
3.5 Paint walls and doors 3.4
3.6 Wash the windows of Old Farm House 3.3 and 3.5
4 Closing stage
4.1 Review overall project 3.6
4.2 Take corrective actions if required 4.1
5 Project completion 4.2
2.4 The RACI chart
WBS
Code
Activity Name Sponsor Project
Manager
(you)
Person A Person B
1 Charter signed off A R I I
2 Planning stage
2.1 Check all the areas of Old
Farm House
A R C I
2.2 Analyse places which require
renovations
R A I C
3 Implementation stage
3.1 Start removal of unused items A R I I
3.2 Grading the area for
renovation
C A I I
3.3 Clean the surface I R I C
7

3.4 Start to repair for renovation C A I I
3.5 Paint walls and doors A R I I
3.6 Wash the windows of Old
Farm House
R C I I
4 Closing stage
4.1 Review overall project R A I I
4.2 Take corrective actions if
required
A C I I
5 Project completion A R I I
RACI Key: (R) Responsible, (A) Accountable, (C) Consult, (I) Inform
TOPIC 3:
3.1 Activity on Node
8
1
Start
2.1
2.2
3.1 3.2
3.3
3.4 3.5
3.6 4.1 4.2
En
d

3.2 Time Estimation
WBS
code
Activity Name Predecesso
r(s)
Duration
(in days)
Explanation on duration
1 Charter signed off 1 In this only charter has to sign
which lead to take very less
time.
2 Planning stage
2.1 Check all the areas of
Old Farm House
1 1 For checking the house one
day will enough.
2.2 Analyse places which
require renovations
1 1 At this stage, only places are
required to identify which is
easy and time effective
(Fewings, 2013).
3 Implementation stage
3.1 Start removal of unused
items
2.1 and 2.2 1 For removing unnecessary
things from area of renovation
one day will adequate.
3.2 Grading the area for
renovation
3.1 2 In order to grade overall area
two days will be required.
3.3 Clean the surface 3.2 1 For making clean to the
surface one day will be
enough.
3.4 Start to repair for
renovation
3.2 2 To repair areas for renovation
two days must be needed.
3.5 Paint walls and doors 3.4 2 For painting to the walls as
well as doors 2 days will be
required.
9

3.6 Wash the windows of
Old Farm House
3.3 and 3.5 1 For washing whole one day is
adequate.
4 Closing stage
4.1 Review overall project 3.6 1 In order to review the whole
project one day will be
required.
4.2 Take corrective actions
if required
4.1 1 For taking actions if loopholes
occur then one day is enough
(Walker, 2015).
5 Project completion 4.2
3.2.1 Time Estimation – Enumeration method
3.2.2 Time Estimation – Two Pass Method
10
Start
1
2.1
1
2.2
1
3.1
1
3.2
2
3.3
1
3.4
2
3.5
2
3.6
1
4.1
1
4.2
1 End

3.3 Critical path
Critical path of present project = 1+2.1+3.1+3.2+3.4+3.5+3.6+4.1+4.2+5
On the basis of this, project duration will be = 1+1+1+2+2+2+1+1+1+1 = 13 days.
3.4 Resource Loading
WBS
code
Activity Name Predece
ssor(s)
Duration
(in days)
Resource names
1 Charter signed off 1 Human resources
2 Planning stage
2.1 Check all the areas of Old Farm
House
1 1 Human resources
2.2 Analyse places which require
renovations
1 1 Financial and human
3 Implementation stage
3.1 Start removal of unused items 2.1 and
2.2
1 Equipments
3.2 Grading the area for renovation 3.1 2 Equipments
3.3 Clean the surface 3.2 1 Equipments and
human
3.4 Start to repair for renovation 3.2 2 Equipments and
human
11

3.5 Paint walls and doors 3.4 2 Equipments, human
and paints
3.6 Wash the windows of Old Farm
House
3.3 and
3.5
1 Equipments and
human
4 Closing stage
4.1 Review overall project 3.6 1 Human resource
4.2 Take corrective actions if required 4.1 1 Human resource
5 Project completion 4.2
3.5 Gantt chart
WBS
code Activity Name
Predec
essor(s)
Duration
(in days)
Resource
names 1 days 2 days
1 Charter signed off 1
Human
resources
2 Planning stage
2.1
Check all the areas of Old
Farm House 1 1
Human
resources
2.2
Analyse places which
require renovations 1 1
Financial
and human
3 Implementation stage
3.1
Start removal of unused
items
2.1 and
2.2 1
Equipment
s
3.2
Grading the area for
renovation 3.1 2
Equipment
s
12

3.3 Clean the surface 3.2 1
Equipment
s and
human
3.4
Start to repair for
renovation 3.2 2
Equipment
s and
human
3.5 Paint walls and doors 3.4 2
Equipment
s, human
and paints
3.6
Wash the windows of Old
Farm House
3.3 and
3.5 1
Equipment
s and
human
4 Closing stage
4.1 Review overall project 3.6 1
Human
resource
4.2
Take corrective actions if
required 4.1 1
Human
resource
5 Project completion 4.2
3.6 Resources and cost to activity
WBS
code Activity Name Resource names
Cost at each
activity (in $)
1 Charter signed off Human resources 500
2 Planning stage
13

2.1 Check all the areas of Old Farm House Human resources 600
2.2
Analyse places which require
renovations Financial and human 450
3 Implementation stage
3.1 Start removal of unused items Equipments 1000
3.2 Grading the area for renovation Equipments 1250
3.3 Clean the surface
Equipments and
human 1500
3.4 Start to repair for renovation
Equipments and
human 1700
3.5 Paint walls and doors
Equipments, human
and paints 1680
3.6 Wash the windows of Old Farm House
Equipments and
human 550
4 Closing stage
4.1 Review overall project Human resource 500
4.2 Take corrective actions if required Human resource 200
5 Project completion
TOPIC 4: Progress reporting scope change, and crashing
4.1 Crashing the project
Crashing is a system which used by project managers in order to reduce total duration of
the project and accomplish plan within short period of time (Project Crashing and Time-Cost
Trade-Off, 2016). In the present case, project was completed earlier with 14 days and objective is
14

10 days only. Further, total 4 activities are crashed with 1 day only each. Among these four one
was eliminated from the project where crashed project is stated below:
WBS
code Activity Name
Duration
(in days)
Crash
time (in
days)
Cost at
each
activity
Crash
cost
Total
allowa
ble
crash
time
Crash
cost
per
day
1 Charter signed off 1 0 500 0 1 0
2 Planning stage
2.1
Check all the areas of Old
Farm House 1 0 600 900 1 300
2.2
Analyse places which
require renovations 1 1 450 0 0
3 Implementation stage
3.1
Start removal of unused
items 1 0 1000 0 1 0
3.2
Grading the area for
renovation 2 1 1250 1600 1 350
3.3 Clean the surface 1 0 1500 0 1 0
3.4
Start to repair for
renovation 2 1 1700 2200 1 500
3.5 Paint walls and doors 2 1 1680 2450 1 770
3.6
Wash the windows of Old
Farm House 1 0 550 0 1 0
4 Closing stage
4.1 Review overall project 1 0 500 0 1 0
4.2 Take corrective actions if 1 0 200 0 1 0
15

required
5 Project completion
Total project duration and cost 14 days 4 days $9930 $7150 10 days $1920
On the basis of the above Activity on Node it has been visualised that duration of the
project reduced. However, cost of the total project increased which is negative aspect of crashing
such activities. Further, updated critical path and project duration are such as follows:
Updated critical path = 1+2.1+3.1+3.2+3.4+3.5+3.6+4.1+4.2
Updated project duration = 1+1+1+1+1+1+1+1+1 = 9 days.
Henceforth, the present project of Old Farm House renovation will be accomplished
within 9 days which is before then objectives framed i.e. 10 days.
TOPIC 5: Risk management, and Quality management
5.1 Risk Identification I
1. Cost increasing
2. Risk regarding to safety
3. Delay in overall project time duration
16
Start
1
2.1
1
3.1
1
3.2
1
3.3
1
3.4
1
3.5
1
3.6
1
4.1
1
4.2
1 End

5.2 Risk Identification II
Risk
Descripti
on
Impact
(Descriptive)
Ca
teg
or
y
Probabil
ity (P)
(1 to 10)
Impa
ct (I)
(1 to
10)
Scor
e
(P*I
)
Prevention
Strategy
Mitigation
Strategy
Cost
increasing
Loss of amount
where owner has
to take extra loan
which lead to
enhance financial
burden
7 9 63 Use the cost
managemen
t strategies
and tactics
Set aside
some of
money in
form of
reserve
funds
Risk
regarding
to safety
Create negative
impact on health
system of the
labours (Brioso,
2015)
5 8 40 Provide
adequate
safety
equipments
to the
labours
Use highly
innovative
tools for
renovation
which lead
to decline
chances of
occurring
safety issues
Delay in
overall
project
time
duration
Lead to increase
time for
completing the
renovation
project of The
Old Farm House
6 5 30 Prepare
daily-to-do
list and
employ time
managemen
t tools
Set aside
one day
extra in
order to
mitigate
delayed time
duration
17