Project Management - BID Proposal

This document outlines a plan for a three-day conference and trade exhibition for sustainable development of the commercial kitchen industry. It includes details on the destination, partnerships, venue, transport, program, and more.

Running head: PROJECT MANAGEMENT
Project Management
-BID Proposal
Name of the Student
Name of the University
Author Note

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1. Executive Summary:
In Tasmania, the International Association of Commercial Kitchen Designers and
Manufacturers will be hosting a three day conference and trade exhibition for sustainable
development of the industry. The event will host almost 350 members from various countries
and provide an opportunity for manufacturers and retailers to meet with high profile clientele.
The event will also help to bring awareness on sustainability and promote sustainable
technology use in commercial cookery.

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Contents
1. Executive Summary:...........................................................................................................1
2. Introduction:...........................................................................................................................3
3. Destination.............................................................................................................................4
4. Partnerships............................................................................................................................5
5. Venue.....................................................................................................................................7
6. Transport..............................................................................................................................12
8. Marketing:............................................................................................................................22
9. Administration:....................................................................................................................26
Bibliography:............................................................................................................................30

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2. Introduction:
The International Association of Commercial Kitchen Designers and Manufacturers
will be hosting a conference and trade exhibition on sustainable development in commercial
kitchen technology, highlighting hallmark companies and newest technologies in commercial
kitchen appliances and equipment. The aim of the event is to bring together likeminded
businessmen from a wide market and from several industries such as hospitality,
manufacturing, retail anddesigning. The event will help the manufacturers and retailers to
reach out to high profile clients and guests, while the sponsors would get a wide publicity for
helping to host the event. The event would also take place for four days and include guests
from all over the world and various reputed organizations. In the four days, various field trips
to factories and restaurants will be made. Every day will start with an opening session in the
main conference room, followed by 8 concurrent sessions in conference room 1-8. Social
work events would also be conducted in the event in community kitchen, homeless shelters
and aged care centers. The final evening will conclude with a gala dinner and fashion show.
The aim of the study is to plan the gala event and outline the details of the event in
order to facilitate the process of managing the event. Various important factors associated
with planning the event will be discussed such as details of the destination of the event,
business partnerships that needs to be developed, venue details, transportation details and
plans, program plans, marketing plans, administration plans and budget plans.

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3. Destination
 Tasmania has a significant number of tourists coming each year as well as being the
center for several trade exhibitions. Tasmania marked over 9.3 million visitors in 2017,
marked as one of the top tourist attractions with a lot of popular restaurants, food joints
and hotels and is the second most visited island (Driml and Rodrigues, 2017, p779).
Moreover the lifestyle and culture in Tasmania has been promoted internationally, and
have been considered as the ‘most livable’ city between 2011 and 2017 and have
caused almost 10% increase in the flow of visitors every year. This have also resulted
in a significant growth in the hospitality and hotel industry (Denny et al. 2018, p71).
These factors plays the most important role in selecting Tasmania as the venue of the
meeting. The culinary diversity in Tasmania itself is huge which can offer the
attendees valuable insights about the practical implementations of the discussed topics
of kitchen manufacturing and designing.
 During the three days convention guests and attendees are offered accommodation in
one of the high tech office guest house and complementary food and beverages are
also provided by the hotel. Attendees are offered the tour of the local sites and a
culinary tour at few of the best restaurants. During the event attendees are provided
with food and beverages 4 times during its 5 hour session. The next day attendees are
organized to go on a 3 hour hiking the Yarra Valley through the vineyard and grape
plantations. Yarra Valleys serene beauty reflects the heart of the precious state of
Victoria. It also has few of the oldest cafes run through 5 generations of family. These
can also give an insights of the history of the place.
 The amount of hotels and restaurants available in Tasmania makes it the most ideal
venue of the meeting. The restaurants are also much diversified with different kinds of
foods. Apart from the high scale restaurants the local cafes are very popular and can

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deliver a positive experience for this meeting. The visits to the restaurant kitchens can
help educate the attendees and also give an idea on how the marketing and
manufacturing strategies should be planed. Yarra Valley also has its unique factor in
Australian culinary and attendees who will be joining from all around the world with
vast cultural background can experience the Australian culture through the field trip
 Attendees are accommodated at the company guest house with 5 star service and
rooms. Complementary food and beverages are offered by the hotel. Food will be
provided 4 times a day along with beverages. The rooms are connected with the high
speed internet connectivity and TV with cable connection. Attendees are offered with a
welcome package at arrival. The package will contain one t-shirt of the event and a
wrist watch along with id and a welcome note.
4. Partnerships
 This event can be opened for partnership between various different business ranging
from catering (for the arrangement of food and beverages for the members and
dignitaries and plan the gala Dinner), tourist agencies (for the field trips and tours to
various destinations within a d around the city before and after the event), transport
services companies (for providing transportation services for the members and
dignitaries), media partners (for media coverage and public relations), hospitality
partners (for accommodation of the members and dignitaries), sound and
entertainment partners (for the arrangement of display and sound equipment for the
event) and wardrobe partners (for the arrangement of dress for themed dinners).
Tasmania being the cultural and commercial hub of southeastern Australia has varies
different options of each of the types of partners mentioned. The aim of the partners is
to advertise the meeting and acquire a stronger knowledge of the market.

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 The exhibition would be given by manufacturers of commercial coking appliances
and would also include retailers of commercial cookery, hotel industries as well as the
business cafeteria sector. They will be involved in setting up exhibitions for various
types of commercial cooking appliances and exhibit its utilization which the guests
and dignitaries can see.
 One of the main sponsors will be the bank along with the restaurant businesses,
sponsors will also be available from the media partners and can also spread out to the
private sectors. Travel business can be approached to sponsor the transport and travel
of the members and dignitaries, while the hospitality businesses can be approached to
sponsor the accommodation and breakfast costs. Media partners can also sponsor the
costs of promotion and coverage of the event, including the PR and advertisements on
TV, Radio and Newspapers.
 There will be vast number of sub-contractors working together to get this event
successfully executed. The main sub-contractor is for the food and beverages and
cafeteria area allocation. The catering department must have excellent quality and
service of food delivered to the attendees and guests. The next sub-contractor is the
transport service for the attendees. The transport quality should be fast yet an
experience of its own, drivers are specially trained to give a basic street tour on the go
to these attendees. The next sub-contractor is the entertainment service, the event
must not look dull and in order to achieve that, the event is stationed with interactive
games and info games related to the kitchen manufacturing and designing industry,
giving the attendees a unique way to learn. Fashion Designing companies can be
partnered with to provide dresses for the guests for the events and themed dinners for
each day of the event. Which brings to the final sub-contractor which takes care of the

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visual demonstrations. The event is expected to have a massive turnout and the only
way to reach all the audience is to have the top of the line visual service.
5. Venue
 The venue would be a large center with a central conference room for the plenary
sessions and 8 additional conference rooms where the concurrent sessions would be
held. Each of the conference rooms should have a minimum seating capacity of 300
people. The venue also would need a space for the exhibition room, which can be
arranged on a single open floor like a museum. Ideally, the exhibition can be located
on a different floor and the conference rooms can be on a separate floor. Another floor
can be reserved for a cafeteria where all the guests, members and delegates can be
catered to and the themed dinner can be held. The venue would also require a parking
space.
 Floor Plans:
Floor 3 Conference Rooms

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Floor 2 Exhibition Hall
Floor 1 Dining Hall

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Ground Floor: Parking Space
Basement Parking Space

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Booth design
Exhibition Space

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Food Menu

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Beverages
Frozen Cocktails
Ultimate Pineapple
Frozen Bahamarita
Ultimate Pina Colada
Dreaming of Blue Seas
Mojitos
Coconut mojito
Mango mojito
Stawberry mojito
Raspberry mojito
Margeritas
Classic
Tamarind
Blood orange rita
Top shelf
Wines
Hogue
Lerine
Acrobat
Santarita
Dark Horse
Charles and Charles
Monet and Chandon
Sangrila
Beer
Aruba red
Blue Moon
Corona Light
Budweiser
Stella Arteois
Carlsberg
Red Stripe
Rum
Appelton Estate
Crusen Single barrel
Mount Gay
Seven Phathoms
Bacardi
Cockspur
Beverages Menu
6. Transport

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 The members and dignitaries would be transported from the airport to the venue using
Volvo deluxe passenger buses. A fleet of 10 buses, with each bus having a seating
capacity for 30 passengers will be used. Additionally 4 limousines will be used to
transport the VIP dignitaries to and from the venue. Tourist vans will be used to
provide transportation to and from the factories and restaurant kitchens for field trip.
A fleet of 15 cars will be used to transport to and from the tourist spots in and around
Tasmania. Within the large facility, electric mobility cars will be used to transport the
guests and members between the conference rooms and exhibition areas.
Transportation service
Day 1 Airport to venue Bus
Venue to Factory Visit Tourist Van
Factory visit to venue Tourist Van
Venue to Hotel Cars
Day 2 Hotel to Venue Cars
Field Visit (Restaurants) Tourist Van
Field to Venue Tourist Van
Venue to Hotel Cars
Day 3 Hotel to Venue Cars
Venue to sightseeing Cars
Last sightseeing point to hotel Cars
Day 4 Hotel to airport Bus
For Dignitaries Limousine
Ground Transport Mobile Cars
Transportation Plan
 Travel to field trips would be provided by tourist vans. For this purpose, a fleet of
30 vans will be used for the transportation of all guests and members. The vans
will be available throughout the day, waiting at each field trip spot and
transporting the guests between the three points. The transportation to and from
the hotel where the guests will be accommodated would be done using cars. 15
cars will be used to transport all the guests between the hotel and the venue. The
guests will also be transported to the social activities using the cars.

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Event Activity Transportation
Day 1 Factory Visit 1 Tourist Van
Factory Visit 2 Tourist Van
Social activity Cars
Factory Visit 3 Tourist Van
Day 2 Restaurant Visit 1 Tourist Van
Restaurant Visit 2 Tourist Van
Restaurant Visit 3 Tourist Van
Social activity Cars
Day 3 Sightseeing 1 Cars
Signtseeing 2 Cars
Sightseeing 3 Cars
Sightseeing 4 Cars
Social activity Cars
Gala Dinner Cars
Day 4 Sightseeing 5 (for delegates) Limousine
Sightseeing 6 (for delegates) Limousine
Day 5 Sightseeing 7 (for delegates) Limousine
Transport arrangements
7. Program
 Overall Theme: Sustainable Development.
 Dinner Theme: The Godfather
Logo for overall theme
Logo for dinner theme

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 Conference program plan
Day Sessions Time Presenter Venue
1 Opening Session 9am Alan Matthews
Main conference
room
Visit to factory 1 11am Brenda Thomas Field
Visit to factory 2 1pm Al Hanks Field
Visit to factory 3 3pm Denzel Smith Field
Session 1a 5pm Drake Ramon Conference room 1
Session 1b 6pm Drake Ramon Conference room 1
Session 2a 5pm Georgia Betting Conference room 2
Session 2b 6pm Georgia Betting Conference room 2
Session 3a 5pm Christopher Newton Conference room 3
Session 3b 6pm Christopher Newton Conference room 3
Session 4a 5pm Tom Hillary Conference room 4
Session 4b 6pm Tom Hillary Conference room 4
Session 5a 5pm Tiffany Milton Conference room 5
Session 5b 6pm Tiffany Milton Conference room 5
Session 6a 5pm Marina Shaw Conference room 6
Session 6b 6pm Rick Shaw Conference room 6
Session 7a 5pm Russell Vipers Conference room 7
Session 7b 6pm Russell Vipers Conference room 7
Session 8a 5pm Richard Hitchens Conference room 8
Session 8b 6pm Richard Hitchens Conference room 8
Closing session 7pm Ayaan Smith
Main conference
room
Themed Dinner 9pm Harry Wesley Cafeteria Hall
Music Show 12am Brain Wai
Main conference
room
2 Opening Session 9am Alan Matthews
Main conference
room
Visit to restaurant 1 11am Sanjay Kumar Field
Visit to restaurant 2 12pm John Lay field Field
Visit to restaurant 3 1pm Dolly Green Field
Session 1a 3pm Drake Ramon Conference room 1
Session 1b 5pm Drake Ramon Conference room 1
Session 2a 3pm Georgia Betting Conference room 2
Session 2b 5pm Georgia Betting Conference room 2
Session 3a 3pm Christopher Newton Conference room 3
Session 3b 5pm Christopher Newton Conference room 3
Session 4a 3pm Tom Hillary Conference room 4
Session 4b 5pm Tom Hillary Conference room 4
Session 5a 3pm Tiffany Milton Conference room 5
Session 5b 5pm Tiffany Milton Conference room 5
Session 6a 3pm Marina Shaw Conference room 6
Session 6b 5pm Rick Shaw Conference room 6

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Session 7a 3pm Russell Vipers Conference room 7
Session 7b 5pm Russell Vipers Conference room 7
Session 8a 3pm Richard Hitchens Conference room 8
Session 8b 5pm Richard Hitchens Conference room 8
Themed Dance 8pm Raymond Payne Ballroom
Themed Dinner 9pm Barbara Wayne Cafeteria Hall
Themed Movies 12am Oliver Cooper
Main conference
room
3 Opening Session 9am Alan Matthews
Main conference
room
Sightseeing 1 10am Roger Stevens Field
Sightseeing 2 11am Roger Stevens Field
Sightseeing 3 12pm Roger Stevens Field
Sightseeing 4 1pm Roger Stevens Field
Social Activity 1 3pm Sanjay Kumar Field
Social Activity 2 4pm Steve Guerra Field
Session 1a 5pm Anita Singh Conference room 1
Session 1b 6pm Anita Singh Conference room 1
Session 2a 5pm Rick Shaw Conference room 2
Session 2b 6pm Rick Shaw Conference room 2
Session 3a 5pm Christopher Newton Conference room 3
Session 3b 6pm Christopher Newton Conference room 3
Session 4a 5pm Dolly Green Conference room 4
Session 4b 6pm Dolly Green Conference room 4
Session 5a 5pm Brenda Thomas Conference room 5
Session 5b 6pm Brenda Thomas Conference room 5
Session 6a 5pm Sanjay Kumar Conference room 6
Session 6b 6pm Sanjay Kumar Conference room 6
Session 7a 5pm Richard Hitchens Conference room 7
Session 7b 6pm Richard Hitchens Conference room 7
Session 8a 5pm Oliver Cooper Conference room 8
Session 8b 6pm Oliver Cooper Conference room 8
Felicitation 7pm Ayaan Smith
Main conference
room
Stand Up Comedy 8pm Paul Smith
Main conference
room
Themed Dinner 9pm Barbara Wayne Cafeteria Hall
4 Buffet at hotel 8am Randal Grey Hotel
Closing Ceremony 10am Alan Matthews
Main conference
room
Sightseeing 1 (for dignitaries) 11am Sanjay Kumar Field
Sightseeing 2 (for dignitaries) 2pm Sanjay Kumar Field
Lifetime achievement awards 5pm Gandalf Grey
Main conference
room
Hall of fame 6pm
Alan Matthews,
Gandalf Grey
Main conference
room
Themed Dinner 9pm Alan Matthews Cafeteria Hall

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 Session topics for each day:
Day Session Topic
1 1a Sustainable Development
1b Commercial Designing
2a Sustainable Development
2b Cutting edge technology
3a Sustainable Development
3b Costs
4a Sustainable Development
4b Market Analysis
5a Sustainable Development
5b Sustainable design
6a Sustainable Development
6b Design excellence
7a Sustainable Development
7b Quality Design
8a Sustainable Development
8b Design inventory
2 1a Commercial designs
1b Commercial technology
2a Technology
2b CSR
3a Technology
3b Commercial technology
4a Sustainable design
4b Commercial technology
5a Sustainable Development
5b Quality Design
6a Sustainable design
6b Commercial technology
7a Sustainable design
7b Quality Design
8a Commercial technology
8b Commercial technology
3 1a Commercial designs
1b Commercial technology
2a Technology
2b CSR
3a Technology
3b Commercial technology
4a Sustainable design
4b Commercial technology
5a Sustainable Development
5b Quality Design

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6a Sustainable design
6b Commercial technology
7a Sustainable design
7b Quality Design
8a Commercial technology
8b Commercial technology
 Exhibition program: AT the beginning of the exhibition, a presentation on
each exhibition would be made in the main conference room during the
opening ceremony of the first day. The exhibition floor will be open
throughout the day to allow guests in at any point to see the exhibits and
interact with the exhibitors. Booth will also be present at each exhibit for
holding small meetings with the guests and clients. The exhibition program
would be conducted by Mr. Vivek Payne who would provide an overview of
the entire program and exhibition themes.
Exhibition Presenter Venue
Presentation on exhibit 1 Vivek Payne Main Conference Room
Presentation on exhibit 2 Vivek Payne Main Conference Room
Presentation on exhibit 3 Vivek Payne Main Conference Room
Presentation on exhibit 4 Vivek Payne Main Conference Room
Presentation on exhibit 5 Vivek Payne Main Conference Room
Presentation on exhibit 6 Vivek Payne Main Conference Room
Presentation on exhibit 7 Vivek Payne Main Conference Room
Presentation on exhibit 8 Vivek Payne Main Conference Room
Presentation on exhibit 9 Vivek Payne Main Conference Room
Presentation on exhibit
10 Vivek Payne Main Conference Room
Presentation on exhibit
11 Vivek Payne Main Conference Room
Presentation on exhibit
12 Vivek Payne Main Conference Room
Presentation on exhibit
13 Vivek Payne Main Conference Room
Presentation on exhibit
14 Vivek Payne Main Conference Room
Presentation on exhibit
15
Vivek Payne Main Conference Room
Presentation on exhibit
16 Vivek Payne Main Conference Room

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Presentation on exhibit
17 Vivek Payne Main Conference Room
Presentation on exhibit
18 Vivek Payne Main Conference Room
Presentation on exhibit
19 Vivek Payne Main Conference Room
Presentation on exhibit
20 Vivek Payne Main Conference Room
 Field Trip program:
Day Field Trip Time Location
Day 1 Factory Visit 1 11am Tasmania Appliances
Factory Visit 2 1pm DMS Appliances
Social activity 2pm Community Kitchen
Factory Visit 3 3pm Prestige Appliances
Day 2 Restaurant Visit 1 11am Vie De Monde
Restaurant Visit 2 12pm Philippe
Restaurant Visit 3 1pm Hilton
Social activity 2pm Community Kitchen
Day 3 Sightseeing 1 10am Yarra River
Sightseeing 2 11am Queen Victoria Market
Sightseeing 3 12pm Flinders Street
Sightseeing 4 1pm Federation Square
Social activity 1 3pm Homeless Shelter
Social activity 2 4pm Aged Care Center
Day 4 Sightseeing 5 (for delegates) 11am Eureka Tower
Sightseeing 6 (for delegates) 2pm National Gallery
Day 5 Sightseeing 7 (for delegates) 11am Sea Life Aquarium
 Program of activities for the social activities:
Social Activity Venue Program of activities
1 Community Kitchen Group cooking
Interboundaries cooking
Innovative cooking
Food distribution
2 Community Kitchen Organic cooking
Budget cooking
Single ingredient
cooking
Frozen food cooking
Food distribution
3 Homeless shelter Free Health Checkup

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Health Education
Nutrition Education
Food Distribution
4 Aged Care Center Free Health Checkup
Medicine and medical
equipment distribution
Food distribution
Health cards distribution
 Gala Dinner Plan
Location: Hilton Rialto
Menu:
Awards Ceremony: In the awards ceremony, the best exhibitions will we awarded
special gifts and prizes. Additionally, ideas that best fit with the theme of the
event would be given awards and recognitions. Awards would also be given for
the best social activities and individuals or teams who have shown the best
performance. Other awards that can be given in the event includes the youngest

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performers, innovation, sustainability, budget friendliness, technology, class and
quality.
Fashion Parade:Fashion parade would be done on the theme of the dinner, that is,
from the film ‘The Godfather’ and will set up the place for the Gala dinner event.
The fashion parade would include several well-known fashion models and fashion
designers who would also design the wardrobe of the dignitaries and the guests. A
separate parade will also be done on the cultural diversity of Australia and include
ethnic designs from Aboriginal andTorres Strait Islander cultures to give a feeling
of cultural inclusiveness.
Music Night: Jazz performance can commence after the fashion parade,
continuing with the Godfather theme and lighten the mood before the dinner
commences.
Dance/Waltz:A Godfather waltz theme dance will take place during the Jazz
performance.
Gala Dinner: This will be the highlight of the evening, with a large banquet dinner
highlighting all the dignitaries and guests being present at the event. The dinner
would also have a strong media coverage. Counters at the end of the hall will act
as live kitchen counters where the guests can see their food being prepared. A
large variety of cuisines will be available, which will have favorite dishes for
every one’s tastes. A separate desert stand will be present offering various deserts
from different countries and culinary styles.

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Stand-up Comedy: A short standup comedy session will commence after the
dinner to lighten the mood and bring smile on everyone’s face, thereby ending the
evening on a cheerful note.
 Program of activities for partners/spouse:
Activities for partners Destinations Description
Spa Spa Resort
Along with spa, free manicure and
pedicure would be given
Fishing Lake
The catch can be taken along and one
enjoy its delicacy. Motorized boats will
be provided for the fishing.
Gym Gym
Personal instructor will make the
experience more efficient and effective.
A nutrition chart will be provided for
better diet.
Movies Multiplex
Free snack coupons which would include
pop corns, crisps and beverage of
choice.
Shopping Mall
A 30% discount coupon will be given to
the guests for their shopping purposes
Bowling Game Center
A certificate of participation will be
provided by the game center along with
free drinks.
Club night Community Center Unlimited buffet
8. Marketing:
 Marketing Plan:
Marketing Activity Actions
Advertising TV Advertising
Newspaper Advertising
Radio Advertising
Magazine Advertising
Billboards
Social Media
Branding Flyers and leaflets
Brochures
Flex
Banners

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Publicity Advertisements
Posters
Pricing Pull
Sales Promotion Discount coupons
Membership cards
Public Relations CSR
Sustainability programs
Community development
Product Placement Mixed
Direct Marketing Emails
Business to business phone calls
Meetings
Conferences
Sales Counter
Online
Research Secondary
Market research
Demand statistics
Logistics
Customer mindset
Profit ratio analysis
Expense sheet analysis
Registration process:The registration for the event would be done online
where the interested individuals or businesses can fill up the registration
forms, submit necessary documents for verification over phone or email and
pay a registration fee. The process of registration would take a total of 2 days
during which verification would occur. After the completion of the registration
each member will be given a registration number and ID card.
Registration Process
Announcing online application date
Creating online account
User verification through email and phone
call
Fee payment
Documentation
Attachments
Pictures
Registration completion
Announcement of selection

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Publishing selection list
 Merchandise: The merchandise stand will be located at the main entrance of
the venue where guests will be offered handouts of the exhibition maps and
the list of merchandise and their costs that can be purchased at the exhibition.
Event Merchandise
T Shirts
Key chains
Wallets
Watches
Pendants
Caps
Barbecue Grill
Microwave Oven
Exhaust funnels
Food processors
Freezers
Cutting equipment
Pressure cookers
Dishwashers
Recipe Books
Meat grinders
Blenders
Mixing bowls
Frying pan
Soup Bowl set
Cutlery
Multi Oven
Solar powered oven
Solar panels
Kinetic motor blenders
Smoke free ovens
Gloves
Mittens
Aprons
Chef Hats
Multipurpose knives
Knife Set
Containers
Digital cookbooks
Video Tutorial DVD

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 Sponsorships and Exhibitor’s Prospectus:
About the event:
A 4-day intensive exhibition would help to promote the exhibiter’s products to high
profile clients and increase exposure of the brand. This would generate an economy
for this industry itself. Being a huge event of 4 days, the cost of satisfying every
corner of the event is paramount. Hence, sponsorship would help in bringing this
event to an absolute success.
The International Association of Commercial Kitchen Designers and
Manufacturers are well-known for putting up the best of the exhibition in the past.
They have helped several businesses in their expansion and promotion and have
earned goodwill from media and publicity houses across the world. The organization
hopes to bring their expertise and experience to help the fast growing commercial
cooking industry in Tasmania grow. Considering the accelerating growth of tourism
and hospitality industry in Tasmania, this exhibition provides an opportune moment
for the exhibitors and sponsors alike.
Expected turnout: A total of 350 members will be attending the entire event which
includes dignitaries, kitchen appliances and equipment manufacturers and retailers,
designers, food experts, engineers and hoteliers.
Media cover: Live coverage of the exhibition all the 4 days with media partners.
Magazine content cover for the next month’s release. Reputed newspapers will be
covering the event for the weekender buzz.
Event detail:

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Venue: Tasmania being a posh area attracts a lot of consumers, local and
tourist alike. A conference hall in the central section of the city with four floors has
been booked for absolute ease of functioning and success of the event.
Exhibition: Various commercial cooking appliances and equipment will be in
display. Related kitchen appliances will also be in stall. A separate section of library
including famous culinary and cookery books and journals will be of special
attraction.
Food:Everyday breakfast and lunch will be provided. Apart from this, there is
special Theme Dinner (For the first 3 days) and Gala Dinner (For the closing night).
Special events: Music show, Dance show, Fashion parade, Movies, Stand-up
comedy, Award Ceremony.
What can sponsors expect?
Full promotion of the sponsors’ brand. Special mention in the cover magazine. The
flyers and banners will include the names of the various sponsors. Every sponsored
area will have the logos of the respected sponsors for further branding. Even after the
four-day event there lies an opportunity for the sponsors to be first in line for
sponsoring the up-coming events. Every organization/ company who is sponsoring
will be authorized to have one representative, along with their partner/spouse, in the
event to witness the exhibition and be a part of it. The site seeing will be free of cost
for the representative and +1 as a token of gratitude.
9. Administration:
 Line Budget:

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Income Expenditure
Items Price (In AUD) Items Price (In AUD)
Sponsorship (bronze) $500.00 Venue Booking $1,500,000.00
Sponsorship (silver) $1,000.00 Accommodation $500,000.00
Sponsorship (gold) $5,000.00 Flight $300,000.00
Sponsorship (platinum) $10,000.00 Land Transport $200,000.00
Sponsorship (diamond) $20,000.00 Catering $750,000.00
Registration Fee $200.00 Event Management $100,000.00
Lifetime Membership Fee $2,500.00 Media Coverage $75,000.00
Donations $100,000.00 Social Activities $100,000.00
Crowd Funding $700,000.00 Charity Events $400,000.00
Merchandise sales $1,500,000.00 Sight Seeing $500,000.00
Field Visits $200,000.00
Advertisements (TV) $55,500.00
Advertisements (Radio) $35,500.00
Advertisements (Newspapers) $25,000.00
Advertisements (Magazines) $15,000.00
Social Media Coverage $10,000.00
Entertainment $300,000.00
Sound Equipment’s $100,000.00
Wardrobe $400,000.00

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Operations $600,000.00
Housekeeping $200,000.00
Security $100,000.00
Hospitality $300,000.00
Printing $50,000.00
Research $200,000.00
CSR activities $100,000.00
 Overall schedule for planning the event (by timeline):
Activities Timelines
Booking venue Week 1 of planning
Inviting guests Week 2 of planning
Registering guests Week 3 of planning
Plugin with business partners Week 4 of planning
Develop event plans Week 5 of planning
Sponsorship reach out Week 6 of planning
Crowd funding platform Week 7 of planning
Legal clearance Week 8 of planning
Marketing Week 9 of planning
Advertisements Week 10 of planning
PR Week 11 of planning
 Event Schedule:
Tasks Day 0 Day 1 Day 2 Day 3 Day 4
Confirming invitations from guests
Inspecting the venue
Business partners
Press Conference
Checking staff attendance
Welcoming the guests
Checking guest attendance
Field trips
Arrange for accommodation and travel
Conducting social activities and CSR activities
Presenting sessions
Guiding through sightseeing
Presenting Themed dinner and evening events
Closing the event

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 Personnel:
HR Personnel Position
Alan Matthews HR Senior Manager
Brenda Thomas Hr. Manager
Al Hanks Hr. Assistant Manager
Denzel Smith Hr. Manager
Drake Ramon Hr. Assistant Manager
Georgia Betting HR Executive
Christopher
Newton HR Executive
Tom Hillary HR Executive
Tiffany Milton HR Executive
Marina Shaw HR Executive
Rick Shaw HR Executive
Russell Vipers HR Executive
Richard Hitchens HR Executive
Ayaan Smith HR Executive
Harry Wesley HR Executive
Brain Wai HR Executive
Sanjay Kumar Hr. Regional Manager
John Lay field Operations Manager
Dolly Green Hr. Director
Raymond Payne Consultant
Barbara Wayne Consultant
Oliver Cooper Consultant
Roger Stevens Free Agent
Steve Guerra Free Agent
Anita Singh Free Agent
Paul Smith Free Agent
Gandalf Grey Vice President, HR.

30PROJECT MANAGEMENT
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