Project Management: Communication Plan Assessment and Recommendations
Verified
Added on Ā 2023/06/10
|7
|1417
|396
AI Summary
This report evaluates the current communication plan for a project on Public Health Informatics and provides recommendations for improvement. It assesses the plan against project management practices and justifies the recommendations made.
Contribute Materials
Your contribution can guide someoneās learning journey. Share your
documents today.
Running head: PROJECT MANAGEMENT Project Management Name of the Student Name of the University Author Note
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
1 PROJECT MANAGEMENT Table of Contents Introduction..........................................................................................................................2 Current Project Communication Plan..................................................................................2 Communication Plan assessment Vs Project Management Practice...................................3 Recommendations................................................................................................................4 Justification of the Recommendation..................................................................................5 Conclusion...........................................................................................................................5 References............................................................................................................................6
2 PROJECT MANAGEMENT Introduction A communication plan can be considered as a policy driven approach that mainly aims at providing certain information to the stakeholders. A project communication plan mainly defines the process by which information can be delivered to the communication channels so that it reaches the intended receiver. This report considers a communication plan for a project that deals with the development of an integrated public health information system. A communication plan for this project is developed in order to engage the project stakeholders in a collaborative process. The communication plan was developed in order to ensure that there is no scope of communication breakdown and that appropriate correspondence exists among the stakeholders of the project [2]. The report will evaluate the current communication plan and will provide certain recommendations on the different communication plans. Current Project Communication Plan One of the significant needs of implementing a communication plan in this project is to ensure that appropriate correspondence exists among all the stakeholders of the project. In order to engage the stakeholders in a collaborative communication process, it was necessary to develop a proper communication plan [1]. The communication plan provided a detailed plan of the project stakeholders, issues with the stakeholders, communication methods that the stakeholders can use for communication. The communication plan was developed for this project as the project previously failed due to the lack of proper communication and information flow among the stakeholders. One of the major issue associated with the current project communication plan is that it is quite complex. This is mainly because in the communication plan, all the key stakeholders are
3 PROJECT MANAGEMENT given the responsibility of providing continuous information on the project status report. However, the project communication plan should have been more linear and it was necessary to provide the details about the area of key messages each stakeholder is needed to address [4]. Furthermore,acommunicationplanshouldbeeasytounderstandsothateachproject stakeholder can easily follow the communication plan. This communication plan that is followed in this project however did its job quite effectively. There were still chances of improvement in the communication plan of the project according to the different project management practices The communication plan is assessed on basis of the project management practice in the following section. Communication Plan assessment Vs Project Management Practice One of the top project management practices is tracking and reporting the project progress. A communication plan is generally made in order to report the project progress to the stakeholders associated with the project. Each team members should take a responsibility of tracking a particular area of project progress and should communicate the progress to the other stakeholders as well [6]. In this communication plan, proper allocation of responsibility to the team members was not done which is considered one of the significant issues associated with the communication plan that is developed for the project. Project planning is an important aspect of project management as it ensures that the project is implemented in a set schedule. The communication plan is to be developed during the planning stage of the project [3]. The communication plan to be developed should be liner with the deliverables of a project and therefore it is needed to develop a communication plan in the planning stage of the project.
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
4 PROJECT MANAGEMENT Recommendations Both the internal and external stakeholders of the project are needed to be incorporated in the project communication plan [7]. Certain processes are needed to be followed for developing an effective communication plan for a project, which are listed below- 1. An effective communication plan should include all the internal as well as the external components of a project. An internal communication plan includes every people who are involved in a project [5]. The external communication plan includes the involvement of external stakeholdersinthecommunicationprocesssothattheprojectprogressiseffectively communicated to all the members associated with the project. 2. The communication plan should include a clear and the measurable project goals and strategies of a project. The need of project goals to be specific is important to accomplish the goals of developing a project communication plan. 3. One of the major issues associated with the communication plan that is developed for the project is that it did not have proper details about the target audiences of the project. The type of messages that can be communicated to the stakeholders should be clearly drafted in the communication plan. 4. Proper identification of the message frame is necessary for developing an appropriate communication plan for the project is necessary. 5. Furthermore, it was essential to develop communication schedule, which was not followed in this case. It was necessary to determine when to announce how will merger or acquisition of different groups or members of project team will receive communication.
5 PROJECT MANAGEMENT Justification of the Recommendation The recommendations made in the previous section are justified as it is important for an organization or a project to clarify the goals and objectives of the project so that the necessary information can be properly routed. Identification of the internal and the external activities of the project are essential in order to identify and implement the variety of the communication activities in the communication plan [8]. Proper definition of the communication activities and the medium of communication are essential so that the progress of the project can be properly tracked or informed. Conclusion The report assesses the current project communication plan that was developed for the project of Public Health Informatics. Although the communication plan that was developed served its purpose, there were certain issues with the plan which is discussed in this report. The communication plan should have been more structured and the role of each member in the communicationplanshouldhavebeenproperlydefined.Thereportprovidescertain recommendations for brining in much needed improvements in the communication plan. The recommendations made on the communication plan are justified as it provides solutions to mitigate the issues associated with the current communication plan.
6 PROJECT MANAGEMENT References [1]. Szeberenyi, A.Project Communication Plan. No. AIDA-2020-MS4. 2015. [2]. Heagney, Joseph.Fundamentals of project management. AMACOM Div American Mgmt Assn, 2016. [3]. TodoroviÄ, Marija Lj, Dejan Ä. PetroviÄ, Marko M. MihiÄ, Vladimir Lj ObradoviÄ, and Sergey D. Bushuyev. "Project success analysis framework: A knowledge-based approach in project management."International Journal of Project Management33, no. 4 (2015): 772-783. [4]. VerÄiÄ, Ana Tkalac, Dejan VerÄiÄ, and Krishnamurthy Sriramesh. "Internal communication: Definition, parameters, and the future."Public relations review38, no. 2 (2012): 223-230. [5]. Gracis, Stefano, Konstantinos Michalakis, Paolo Vigolo, Per Vult von Steyern, Marcel Zwahlen, and Irena Sailer. "Internal vs. external connections for abutments/reconstructions: a systematic review."Clinical oral implants research23, no. s6 (2012): 202-216. [6]. Binder, Jean.Global project management: communication, collaboration and management across borders. Routledge, 2016. [7]. Kerzner, Harold, and Harold R. Kerzner.Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons, 2017. [8]. Schwalbe, Kathy.Information technology project management. Cengage Learning, 2015.