Unlocking Team Potential through Mentoring and Cross-Training
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The article highlights the importance of promoting a sense of enthusiasm among project team members to ensure successful outcomes. It also emphasizes the role of mentoring and cross-training in mitigating project risks by improving skills, knowledge, and employee efficiency.
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Project Management
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Answer 2 Generally, it believes that the project management occurs on a large level in a particular organization. Hence, the culture of an organization serves as an important factor behind the success of a project. Therefore, the good understanding of organizational culture influence on project management can help an organization to keep the work of a particular project in synch with its aim and mission statement. Most of the times, the management of different organizations underestimate how organizational culture can influence project management for worse and better. According to the viewpoint ofde Carvalho,(2015), the organizational culture and structure influence the project management and its execution in an important manner. The first andforemostinfluenceoforganizationalcultureonprojectmanagementisdepartmental interaction. The culture of a particular organization has sufficient power to influence the manner in which the different departments of the company interact with each other and view the process of project management. Hence, it may turn the whole project towards failure and success as well. It is the organizational culture that becomes the reason for healthy departmental interaction in a particular company. In the absence of an effective organizational culture, it will become difficult for the project management team of a particular project to move ahead in a particular direction and get productive outcomes. On the other hand, the research findings ofHarrison(2017) said that organizational culture also influences the employee's commitment towards goals. The organizational culture does this through influence the manner in which employee's commit themselves with the goals of a particular project as opposed to other. Hence, the absence of healthy organizational culture will decrease the overall productivity of a project that hampers its ultimate goals and objectives. The 2
third and important influence of organizational culture on project management is project planning. Most of the companies signal their commitment to project management through signs, stories,andsymbols(Kerzner,2017).Therefore,theorganizationalcultureguidesthe organizations in the preparation of stories, and signs to lead the project management in a particulardirection.So,itcanbesaidthattheorganizationalcultureinfluenceproject managementinaneffectivemanner.Therefore,itistheresponsibilityofaparticular organization to focus more on the regular improvement of their organizational culture so that project success can achieve effectively. Apart from this, the organizational culture also leads the team in a particular direction to turn profitable outcomes. Answer 5 The role of a leader is important for the success of a particular project. There are a lot of the previous researchers who have been done their study in the evaluation of characteristics of effective leaders.DuBois(2015) conducted a research through primary and secondary research methodology. The findings of the researcher stated that a leader of a particular project should have good communication skills. The ability to communicate with project people at all levels is necessary for the success of a particular project. Hence, the effective project leadership asks for clear communication about current and future goals, strategies, performance level, expectations, roles and responsibilities, and feedback as well. In the absence of good communication skills, the leadership team of a particular project proves a failure in fulfilling the expected project aim and outcomes. On the other hand,Kerzner(2017) also conducted a study on evaluation of traits of a project manager. The researcher supported the research findings with secondary research. The outcomes of the researcher represented that the ability to delegate task is the foremost trait of a project leader. The effective task delegation is necessary to complete a particular project on time 3
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and as per predetermined expectation level. Hence, it can be said that the effective task delegation is the foremost activity of a leader that becomes the main success factor of a particular project. Apart from the task delegation and communication skills, a good leader should also have problem-solving skills. Generally, it believes that a project is full of different problems. As a result, a leader should have the ability to deal with different problems and plan particular solutions. Therefore, a leader should have the problem-solving skills so that he or she can plan an appropriate solution in case of any project problem. On the other hand,Heagney(2016) said that team management is another important leadership trait that should contain in a project leader. The project leaders just do not need to lead the team from a strategic perspective, but also from an operational perspective. A good and effective project leader will proceed further with effective team management skills so that conflicts can resolve effectively. The last and foremost important trait of a project leadership is the focus. It is another important ingredient for a project to success. A good project leader always remains focused towards project goals and ultimate objectives. Moreover, good leaders also ensure that their team follow all rules and regulations and proceed accordingly (Salazar, 2015). Therefore, it can be said that the project leader plays an important role in success and management of a particular project. Hence, the project leader should have all above-mentioned traits to plan effective project success. Answer 6 Collins(2017) explained the project scope statement as an effective tool that describes the major deliverables of a particular project including the constraints, assumptions, requirements, and milestones as well. It is also referred to as an important tool for future decision making. It is 4
because the project scope statement guides the management team about the overall process of a particular project. According to the viewpoint ofPheng(2018), the project scope statement is known as the boundary of a particular project that clarifies the main deliverables in and out of the scope. Also, the researcher explained that the project scope statement is a combination of seven important elements. These elements are; project scope objectives, key deliverables, milestones, high-level requirements, exclusions, and high-level requirements, any known risk or issue, and stakeholder approval or review. The combination of all these elements enhances the usability and efficiency of a scope statement of a particular project. In order to develop a suitable scope statement, the project management team of a particular project need to follow the below-mentioned stages: Templates Review:The first and foremost stage of project scope statement development is template review. Most of the project team members have a template of previous project scope statements (Larson, 2015). At first, the project management team of different projects should review the available templates and proceed further. InformationGathering:Thesecondandimportantstageisinformationgathering.The information gathering is necessary to write the preliminary scope statement. Hence, before preparing the final scope statement, the project management team need to collect information and use it for development of scope statement. Soliciting Input:Collecting the required information creates an intimate familiarity with the project. Here, the project team needs to update the preliminary scope statement with collected information. 5
Formal Scope Statement:After collection of necessary information and interviewed the client, itâs time to prepare formal scope statement. Here, the efforts of the management need to be thorough, specific and detailed. The statement should be dated and titled by the project team members (Pheng, 2018). Client Acceptance:At this stage, the management need to distribute the final scope statement to every stakeholder and client must agree to the created version and application. Statement Updates:Here, the management team needs to update the statement as per the project process on regular basis. The changing circumstances and adjustments will need a new version of the statement (Ubani, 2015). With the help of above-mentioned process, the project management team of a particular project can easily create project scope statement with high specializations. Answer 7 Pheng(2018) explained the enthusiasm as great eagerness to be the part of a particular activity which an individual enjoy or like enough than other activities. Hence, it serves as an important motivation tool for project managers. Enthusiasm is the key to creating the spirit and energy that drives effective project efforts. The project managers of a particular project have the sufficient capability to promote a sense of enthusiasm within the project team. It is because a project manager creates the policies and regulations regarding the working environment. The working environment created by project managers may challenge, personally rewarding and supportive in nature. Hence, the generation of enthusiasm among team members is foremost responsibility of project manager to plan project success. The project manager can promote the enthusiasm among team members by promoting the idea of efficiency. The promotion of the idea of efficiency is 6
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related to the direct efforts of project team members. The idea of efficiency speaks that if a particular team put high focus towards the accomplishment of predetermined goals, it will effectively able to accomplish the objectives. Moreover,Turner(2014) said that the enthusiasm serves as a catalyst to direct positive, energetic, and effective behavior among team members. Therefore, the project managers should give high focus on the creation of enthusiasm among team members. The second important method to promote a sense of enthusiasm among project team members is an inspiration. The project managers should inspire team members more than they drive. As a result, the project team members able to utilize their full potential and generate productive outcomes. Through the creation of inspiration among team members, they will feel motivated and energetic. Another important method to promote a sense of enthusiasm among team members is the development of stretch goals (Keznar, 2017). With the help of stretch goals, the project managers can create an internal drive on the team to accomplish the impossible. Therefore, it can be said that the promotion of a sense of enthusiasm is the foremost obligation of a project manager. In the absence of a sense of enthusiasm, it will become difficult for the project manager to lead the team in a right direction and get productive outcomes. Answer 8 Both mentoring and cross-training play an important role in avoiding and mitigating the project risk.Johnson(2015) explained the mentoring as a process where an experienced individual passes on his or her knowledge and expertise to a less experienced worker. At first, mentoring determines a plan and document progress. As a result, the mentor and team members also have the great knowledge about the project progress stages and where the potential risk may raise by internal and external factors. Hence, it can be said that the mentoring mitigate project risk through advanced planning. Apart from this, it is also believed that the mentoring strengthen the 7
References Collins, W., Parrish, K. and Gibson Jr, G.E., 2017. Development of a project scope definition and assessment tool for small industrial construction projects.Journal of Management in Engineering,33(4), p.04017015. de Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its effects on project success: Cross-country and cross-industry comparisons.International Journal of Project Management,33(7), pp.1509-1522. DuBois, M., Koch, J., Hanlon, J., Nyatuga, B. and Kerr, N., 2015. Leadership Styles of Effective ProjectManagers:TechniquesandTraitstoLeadHigh-PerformanceTeams.Journalof Economic Development, Management, IT, Finance & Marketing,7(1). Johnson, W.B. and Ridley, C.R., 2015.The elements of mentoring. St. Martin's Press. Harrison, F. and Lock, D., 2017.Advanced projectmanagement: astructuredapproach. Routledge. Hagger, H. and McIntyre, D., 2018.Mentors in Schools (1996): Developing the Profession of Teaching. Routledge. Heagney, J., 2016.Fundamentals of project management. Amacom. Kerzner, H. and Kerzner, H.R., 2017.Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Larson, E.W. and Gray, C.F., 2015. A Guide to the Project Management Body of Knowledge: PMBOK (Âź) Guide. Project Management Institute. 10