Project Management in Business

This presentation discusses project management in business, including its stages and the importance of supply chain management. It also explores the use of technology, such as Flash View and Radio Frequency Identification (RFID), in improving the supply chain. The presentation highlights the responsibilities of team members, strategies to manage risk, and ways to communicate with stakeholders.

Project Management in
Business

INTRODUCTIONINTRODUCTION
 Project management is considered as a procedure
that involves variety of stages in order to achieve
the criteria and the objectives.
 Different stages of it includes planning, executing,
managing and closing up.

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Project documentation
• Fletcher Building Limited is one of the leading construction firm in New Zealand and looking
forward to have continuous development. It has been witnessed that company is facing issues in
terms of SCM.
• In order to have long term development, the company is looking forward to have improvement in
SCM process through application of Flash View and Radio Frequency Identification (RFID). In
this regard, the deliverables of project need to be understood in significant manner (Burke, 2013).
• Using diverse standards, the activities can be accomplished. It includes material, strategy plans,
new place, workers and productive finances keeping in mind the end goal to meet the goal of the
business venture.

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Project stakeholders and scope
Project Leader: XYZ
Description: In present project, various team mates and a project manager will be
participating so that objective can be accomplished. Diverse members will hold
responsibilities according to their skills and needs of organisation.
Goal statement: Main goal of this project is to advance the supply chain management.
Problem statement: Businesses are not having appropriate supply chain which creates issue.
It impacts the performance of Fletcher Building Limited so the advancement in supply
chain is essential using diverse methods.
Project Scope: Fletcher Building Limited can easily improve the supply chain at low cost
investment which will also improve the technological productivity.

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Issues faced by stakeholders
Internal Stakeholders: These kinds of stakeholders are considered as members who have direct
involvement with activities in order to meet the goals and objectives. Such kind of stakeholders can
be classified as employees, manager and owners. It means in present case, project manager,
technicians, monitoring team will be referred as internal stakeholders who have direct involvement
in the practice.
External Stakeholders: Individuals who have interest in working of organisation but do not have active
direct involvement in the practice can be referred as external stakeholders. Such kind of
stakeholders can be classified as suppliers, government, investors, etc. In addition to this, it can be
said that project sponsors and supplier of technical support team are key stakeholders.

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Limitations of project manager
responsibility
• The project manager is focused on better communication and distribution of responsibility of each
and every employees in work place. It helps and decides what type of human resource management
is doing work and hire for the job.
• It includes what type of training will be provided and helps to build capacity and improve
productivity in Fletcher Building Limited. It means the project manager is only accountable to
activities within project (Flyvbjerg, 2013).
• Control over other related activities is not much impressive which can be considered as limitation
of responsibility. It is an excellent way to build the relationship between each and every employees
in organisation.

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Aspects to meet organisation
objectives
• l to refer to advance the supply chain of Fletcher Building Limited and application of technology
(Larson and Gray, 2013). It is also necessary to set out time frame so that activities can be
accomplished in the desired manner.
• It will assist in making sure that goals and objectives are being accomplished. In addition to this, it
can be said that continuous monitoring of activities is also essential to refer to advance the supply
chain of Fletcher Building Limited and application of technology (Larson and Gray, 2013).
• It is also necessary to set out time frame so that activities can be accomplished in the desired
manner.

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Resource required for project
completion
• In addition to this, it can be said that there are numbers of resources which need to be
referred by management of Fletcher Building Limited in order to have effective
accomplishment of objectives.
• It is significant to have consideration of resources like human resource, finance,
technological sources, etc (Mir and Pinnington, 2014).
• This means by having an appropriate support of all the factors and allocation of
resources, the implementation of project activity can be accomplished in the desired
manner.

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Strategies to manage risk
There are some strategies to be used to manage risk and improve overall development in
plan or improve overall conditions. In this context, four most important strategies are as
follows:-
Avoid it: - In this context, avoid all such kind of problem in internal workplace. It is the
first and foremost important part to manage work at Fletcher Building Limited, with the
help of all such kind of activity. In this, manager of project need to analyse the factors
which can be avoided such as time of monitoring activities. It might not affect the
performance but it will improve the validity of the application.
Reduce it: - In risk management, to make a complete plan to reduce all such kind of level
and improve level of carrying into action (Kerzner, 2013). Manager of supply chain
transformation project must focus on credibility of factors so that correct measures can
be overcome.

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Project team assistance in planning
• It is necessary for management to ensure that every member of team is having an
appropriate involvement in terms of project sustainability.
• Technical team, supply chain management authorities, project manager and
assistants in project of supply chain regarding Fletcher Building Limited need to
have collective working.
• It is necessary to ensure about standards of planning and risk so that each member
can accomplish their role more effectively (Schwalbe, 2015).

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Responsibilities of team members
• As Fletcher Building Limited is focusing on making some improvements in the Supply
Chain Management (SCM), they have decided to make involvement of some leading
technologies such as Flash view and Radio frequency.
• So, there must be various organisational requirements as well. Therefore, at this time, it
is important that the team members stay aware of their roles and cooperate with the
other members so that it can lead to an effective and appropriate project that would be
capable enough to achieve all their outcomes and objectives.

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Quality measures in project
Quality measures in project
• There are some ways that can be involved by Fletcher Building Limited in order to provide support
to the members so that the quality as well as the outcomes can be achieved in the project. These
ways are discussed as under:
• Encouraging them by different means can actually help in increasing their confidence level
(Clough, Sears and Rounds, 2015).
• Providing them motivation such as by means of increments or incentives can also help in
maintaining their interest in the company so that all the objectives of Fletcher Building Limited can
be achieved successfully.

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Record keeping systems for
monitoring
Some record keeping systems that can help in a better establishment,
monitoring and maintenance process involves the following:
1. Accounting software system such as Xero, Freshbooks
2. Database
3. Source documents

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Ways to communicate with
stakeholders about project report
• There are some specific ways in which the completion and forwarding of the reports of project can
be done to the stakeholders and some of the ways involve:
• Fletcher building limited can ensure identifying their stakeholders because it should be clear for the
company to understand who are their key stakeholders, what is their history etc.
• After identifying it, investigating about the communication channels is considered important. A
proper communication channel can actually help in making the process of the operations and
services efficient enough so that all the operations can be done in an appropriate and effective
manner.

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Risk management processes
It is to be focused on five most important steps as follows:-
Define business strategy: - In this context, business strategy is to be followed to manage
work or improve productivity and market share.
Established key performance: - Key execution pointers are utilized to gauge and screen
business methodologies and business activities. Execution estimation gives data on the
holes between genuine executions and focused on execution.

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Financial record management
The management of the financial record keeping at Fletcher Building Limited can be done efficiently if
financial constraints are likely to complete the project of making improvements in the supply chain.
Some of the ways are discussed as under:
Fletcher Building Limited can ensure the involvement of record management policy so that every
financial record can be maintained in an appropriate and effective manner (Alpar and
Winkelsträter, 2014).
Also, if the financial constraints have to complete the project, one can make sure to involve the financial
status each single day. It will help them to analyse the current status of the operations and processes
in the market place.

Contribution of project to innovationContribution of project to innovation
and changeand change
 As the focus and goal of Fletcher Building Limited was to
make improvements in the Supply Chain Management, so
they made the involvement of flash view and radio frequency
identification (RFID).
 So after the involvement of these, it has been observed that in
the company, they have gained a huge number of satisfied
customers as well as suppliers (Oakland and Marosszeky,
2017).

CONTINUED..CONTINUED..
 Therefore, these factors have helped the company, Fletcher
Building Limited to achieve an efficient and improved supply
chain.
 It further helps them in achieving the popularity and
productivity at much higher rates.

CONCLUSIONCONCLUSION
As per the detailed evaluation of above study, it can be said
that overall project can be managed effectively by using
project management tactics.
It also assists in meeting standards and ensures that business
activities are being performed properly in significant manner.
Also, there is a huge importance of team members as with
their help, the whole processing can go much faster and
smoother as well.

CONTINUED..CONTINUED..
 As Fletcher Building Limited is focusing on making some
improvements in the Supply Chain Management, they have
decided to make involvement of some leading technologies
such as Flash view and Radio frequency.
By having improvement in work process, the supply chain
can be advanced in critical manner.

REFERENCESREFERENCES
Drexler, A., Fischer, G. and Schoar, A., 2014. Keeping it simple:
Financial literacy and rules of thumb. American Economic
Journal: Applied Economics. 6(2). pp.1-31.
Larson, E. W. and Gray, C., 2013. Project Management: The
Managerial Process with MS Project. McGraw-Hill.
Mir, F. A. and Pinnington, A. H., 2014. Exploring the value of
project management: linking project management performance
and project success. International journal of project
management. 32(2). pp.202-217.

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