SECTION 1 EXECUTIVE SUMMARY Thereport isall about the project management, it mainly emphasizes on the project closure phase. Report has included the detailed information about closure of the project related to implementation of management information systemwithin Woolworth. In context of project closure of MIS, project manager has successfully completely closes the project and has prepared the project closure report. The following element which are updated in the project closure report are information about the salary of workers, invoices of vendors, banner reports etc. In addition to this, project closure report also consists offew comments related to project as well as detailed about the lesson learned. In context of present study, the project manager has taken the prior approval from steering committee before closing the project related to the implementation of MIS in Woolworth.
TABLE OF CONTENTS INTRODUCTION...........................................................................................................................4 1. PURPOSE OF PROJECT CLOSURE.........................................................................................4 2. GOALS OF PROJECT CLOSURE............................................................................................4 3. PROJECT CLOSURE REPORT SUMMARY...........................................................................5 3.1 Project background overview...............................................................................................5 3.2 Project highlights and best practices....................................................................................5 3.3 Project closure synopsis.........................................................................................................6 4. PROJECT METRICS PERFORMANCE...................................................................................7 4.1 Goals and objective performance.........................................................................................7 4.2 Budget performance..............................................................................................................8 4.3 Budget performance report...................................................................................................9 4.4 Summary of Metrics performance......................................................................................10 5 PROJECT CLOSURE TASKS.................................................................................................13 5.1 Resource management.......................................................................................................13 5.2 Risk management...............................................................................................................14 5.3 Quality management...........................................................................................................14 5.4 Communication management.............................................................................................15 5.5 Customer expectation management....................................................................................15 5.6 Assets management............................................................................................................15 5.7 Lesson learned...................................................................................................................15 5.8 Post project tasks................................................................................................................16 5.9 Recommendations for project closure...............................................................................16 6. APPROVAL.............................................................................................................................16 CONCLUSION.............................................................................................................................17 REFERENCES..............................................................................................................................18
INTRODUCTION Project management can be defined as procedurewhich includes initiation, planning, execution, controlling and closure of work in order to achieve desired goals within in specified period of time.The project management consist of different stages, the project closure is last phase. It is the procedure which includes handling of deliverables, passing the documents to organisation. Project closure is basically a procedure of finalizing all the tasks for the project. The project closure phase occurs after successfulaccomplishment of the objectives. It is the report which is used by management in an organisation for assessing the success of the project. Project closure report helps management in identification of the best practices for the future project. The present report will include the closure detail of project related to the implementation of MIS system in Woolworth. It is a Australian supermarket store. Study will emphasizes on identification of the best practices for the alarmism project to be executed in the future. 1. PURPOSE OF PROJECT CLOSURE The main purpose of the project closure report is to help steering committee as well as other stakeholders to assess the success of the project related to the employment of management information system within Woolworth organisation. In addition to this, project closure report also intends to supports project manager in identification of the best actions which can be implemented in order to bring improvement in the future projects of similar nature. Other objective of the project closure report is to highlight the all issues which has taken place during the implementation of the project related to employment of management system within an organisation (Heldman, 2018). It is the report which is prepared by project manager for formally closing the project in systematic manner. 2. GOALS OF PROJECT CLOSURE The gaols of the project report is : ï‚·To clearly define the milestones and provide the information about the success of project related to implementation of MIS. ï‚·To reassert the problems, threats and provide the solutions or strategies for eliminating the same.
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
ï‚·To highlight the requirements which are required to be metfor closing the project related to implementation of MIS. ï‚·To address the project highlights as well as best actions which can be applied in future projects if similar nature. 3. PROJECT CLOSURE REPORT SUMMARY 3.1 Project background overview The main objectives of the project is to implement the MISwithin Woolworth organisation.MIS has beenemployedwithin Woolworth in order tofulfils the information need by employees working at different management level in an organisation. The MiS system implementedwill assist management in different functions such asstoring , controlling, organising information. It will also support management in controlling the flow of data and assist in maintaining the confidentiality of information business information. The project related to the implementation of the Management information system has been funded by Woolworth. 3.2 Project highlights and best practices ï‚·The new hardware and software has been purchase before implementation of the project and proper arrangement of resourcesas well as proper planning has been done that has assisted in preventing the delay in project. ï‚·All the stakeholders has been clearly informed about the objectives as well as their roles and responsibilities during the implementation or closure of project. ï‚·The steering committee ha provided their great support in project initiation phase. ï‚·Strategic planningteam has helped in development of an effective plan related to the MIS project. ï‚·Planning has been successfully done with the support of team members. ï‚·It is an effective planning which has assisted inaccomplishing the desired outcomes. Time management planning has assisted project manager in completion of the project on time. ï‚·Continuous monitoring strategy which has been implemented by project manager has assisted manager in managing the quality of work during the project.
ï‚·Utilisation of an appropriate techniques or methodology has assisted in producing the desired results. It has been found thatproject would not have been successfully completed without the support of steering committee. ï‚·The communication plan that has been formulated by project manager has proven to be helpful in ensuring the smooth flow of information between different stakeholders during the project. It has also assisted in prevention of overlapping of activities. ï‚·It is through the efforts and supportsofproject implementation teamMIS project has been able to complete on the set target date , as it is the implementation team who have taken quick actions for resolving the issues . ï‚·Thedecision related to the choice of software which is required to bee purchased has been taken at the designing phase. ï‚·Training has been provided to employees related to the working on the new system. ï‚·Budgeting is the technique which has been used by the project manager forcontrolling the cash flow during the project. It has assisted project manager incompleting the MIS project in an effective as well asefficient manner. In addition to this, the budgeting technique hashelped the project manager in analysing thevariance in cost of completing the project and reason for the same. It is the due to the support of stakeholders specially steering committee as well as project execution team, MIS project has been successful completed within deadline set , budget and scope. 3.3 Project closure synopsis Implementation of Management information system in Woolworth has been successfully completed. The new system that is MIS which has been implemented withinWoolworth are nowbeingutilisedforstoring,managementandorganisationofinformation.Afterthe successfully implementation of management information system within an enterprise ,There are following functions such as maintenance as well as up gradation are being performed as operational tasks by information technology department within Woolworth (Tonchia, Tonchia and Mahagaonkar, 2018.). . Project management methodology The purchase of resources such as hardware as well as software devices has been prepared prior to implementation of the MIS project.All the project deliverables has been
completed.The procedure which project manager in Woolworth will follow includes the following phases these are : ï‚·Preparation as well as execution of the survey for gathering the information about lesson learned through execution of specific project. ï‚·Preparation of project closure report . ï‚·Installations as well as updations of MIS will all available documents related to the project. ï‚·Approval from the steering committee related to the closure of MIS project. ï‚·Sharing of information about the closure of the MIS project with stakeholders. ï‚·Closure of the budget prepared for MIS project. 4. PROJECT METRICS PERFORMANCE 4.1 Goals and objective performance Nameofthe project SectionsCategorySuggestionsDetail MIS PROJECTPerformance aim and objectives The hardware and software has been purchasedand installedinthe computer system. MIS PROJECTPerformance aim and objectives Thedatabase, structureaswell asregulation has been prepared by theproject execution team . MIS PROJECTPerformance aim and objectives Training has been providedto workers related to
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
theperforming activitiesusing theManagement information system. MIS PROJECTPerformance aim and objectives Installationas wellasup- gradation ofMIS and accessible to employees. MIS PROJECTPerformance aim and objectives Databasehas beentransferred tonewMIS system. 4.2 Budget performance Nameofthe project SectionCategorySuggestionsDescription MIS PROJECTBudgetThe budget has been prepared and monitorbythe projectmanager in Wool worth at regular interval of time.The flexiblebudget has been designed bytheproject managerin order
toavoid compromisesin qualityofwork aswellas equipment purchasedfor implementing the MIS. Thevarious changes has been madebythe projectmanager inbudget throughoutthe MIS project. Thecost of up gradationof hardwarehas exceedthe budget.The variation between theactualand estimated cost of installationas wellasup gradationsof hardwarewas 7689.50£. 4.3 Budget performance report Project name : MIS project
Project date : 10.6.2019 – 6.8.2019 Project Budget Budgetexpenditure(Non- capitalised ) 30000£ Capitalised budgeted costs 50000£ Budgeted costs 100000£ Non-capitalisedestimated costs Estimated capitalised costs 50000,845£ Total estimated costs 120000£ Estimated hours 1563 Estimatedcostsaccordingto hours 72,682£ Actual non -capitalised costsActual capitalised costs Actual budgeted salary 22,845£ Aggregated actual cost 54739.74£ Total actual costs 75375.76£ Totalactualnoncapitalised costs 22,845£
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
4.4 Summary of Metrics performance The project manager has used the PMO methodologyfor tracking the project scope, schedule and costs. Considering the change in situation projectmanager has plan to bring changes and has taken approval from relevant authority (Fleming 2019,). MIS projectSummaryof Metrics performance Variance in scope :Thescope of theprojecthas beenreducedby thesteering committee. There hasbeen changeinthe amount of data. Theproject has beencompleted accordingtothe baseline scope. MIS projectSummaryof Metrics performance Variancein schedule:The small changes has been made in the target date set for the completion of MIS project. Project manager hasmadethe adjustmentin scheduleafter takingtheprior
approval from the steering committee. Theretofore, therehasno variationin completion of the MIS project. The MISprojecthas beencompleted withinthe deadline set. MIS projectSummaryof Metrics performance Variancein costs : TheMISproject hasbeen completedwithin budget set. There is slight variation inthecostsof installationof hardware. Iotisthe budgeting techniquewhich hasassistedin completion of the MIS project in an efficient manner.
5 PROJECT CLOSURE TASKS 5.1 Resource management The resource plan has been created by the project manager with the support of Enterprise resource planning software. An effective communication plan has been defined which has assisted in preventing the overlapping of activities and also the wastage of resources (Kerzner, 2018.). In addition to this, project manager has clearly defined the roles and responsibilities of every workers.Training has been provided to employees which has helped project manager in ensuring an effective as well as efficient utilisation of resources. 5.2 Risk management A risk matrix has been prepared by manager for MIS project. In context of present MIS project, manager by utilising the innotas that is IT project portfolio management softwarefor managing all risk as well as problems related to the MIS project. The issues which has occurred during the MiS project includeslack of sufficient resources such workforce and hardwarefor testing the management information system.The risk associated with implementation of MIS system that is high costs of installation as well as system failure and technical issues has been accepted by the steering committee (Kliem and Ludin, 2019.). It has been suggested that the project manager should distribute resources properly. In addition to this, they should with the support of technical team set up the management information system in proper manner (Carneiro and Garbero, 2018.). In addition to this, team of technical expert people can be appointed in order to deal with such type ofissues during the project.In addition to this, other recommendation is that the testing of the hardware as well as software andmanagement information system should be done, as it will help in eliminating issues as well as risk. 5.3 Quality management In context of MIS project, The project execution team has tested tested the software as well as hardware before installation. In additionto this, the project manager has establish certain quality standard according to which different activities are required to be performed. Continuous monitoring is the technique which has been utilisedby project manager in order to ensure that all the workor tasks during the project are performed according to the prescribed
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
quality standards (Moore,Autry. and Griffis, 2018.).The quality standards sets has been communicated by project manager to all stakeholders involved in the project. In addition to this, Total quality management approach has been utilised for maintaining the consistency in quality of work during the project. 5.4 Communication management Team meeting has been organised at regular internal of time by project manager in order to address the issues faced by the stakeholders in implementation of specific task during the MIS project. In addition to this, E-mail and mobile phones has been used for sharing of information about the project (Boyd and Schweber,, 2018). In addition to this, one of the latest software such asInnotasfordistributionofdata.Eachstakeholdershasbeeninformedabouttheir responsibilities related to sharing of the specific information during the project. 5.5 Customer expectation management ProjectmanagementhasinformedmanagementinWoolworthaboutpendingup gradation of Management information system through E-mail.In addition to this, regular information has been sent to the customers about the status of the project, It is the tactics which has been implemented in order to fulfil the information need by clients and meeting expectation of customers(Amirshenava and Osanloo, 2018). In addition to this,employees working in an organisation were provided with training and they have been asked to concentrate on providing the quality services to customers. 5.6 Assets management The special kind of software have been utilised by the project manager for managing the assets during the project. 5.7 Lesson learned I learned that getting the approval as well as confirmation from steering committee before project closure is very much essential. In addition to this, I came to know about the InnotasIT portfolio management software. I Also learned thatin context of implementation of MIS or other technology, lack of testing could have negative imp[act on the Project. I learned about the techniques which can be applied for eliminating the issues. I develop the understanding about the strategies which can be implemented either for dealing or avoiding the different types of risks in the project (TODOROVIĆ and OBRADOVIĆ, 2018). I learned that proper planning is very
much essential for implementing the specific project in successful manner. I came to know about the signification of communication during the project. I develop the understanding about the important requirements which are to be fulfilled before closing the project. I have learned about the wayresources could be managed effectively as well as efficiently during the project. In addition to this, I have learned about theprocedure involved in the implementation of the MIS or other technical project. By participating in the project I have developed the technical knowledge which I perceive that will be helpful in context of my personal as well as professional development. I came to know that project closure report is helpful in identifying the factors which has played significant role in driving the project towards success.I learned about the project management methodology which can also be applied during the timer of project closure. I developed the understanding about the best practices which can be performed in order to achieve the desired outcome by implementation of specific project. 5.8 Post project tasks The activities which will be performed after the completion of the project include reallocation as well as deployment of hardware. In addition to this, data or information will be stored as well as organised in management information system. 5.9 Recommendations for project closure The recommendation to project manger is thatthey should take written approval from the steering committee as well as top level management in an organisation. Project manager should present the reportrelated to the project closure, as it is the strategy which will provide them an ease in getting the approval. Project manager should prepare the proper project closure report and they should include all details related to the project. In additionto this, project managershould close the project when all stakeholders involved in the project shows their aggrievement that project has resulted into satisfactory conclusion. In addition to this, other suggestion is that manager should throughout verify thatset objectives has been successfully achieved by implementation of specific project(Gilchrist,Burton-Jones and Green,2018). Other recommendation to project manager is that they should develop the project closure strategy at the planning stage of the project.
6. APPROVAL Few authorities in Wool worthhave shown their complete agreement that they have given approvalfor theexecution of the project related to implementation of Management information system in Woolworth. Approved by Name of personPositionSignatureDate Mr. DavidOwner of Woolworth Frederick BarclayDirector of Woolworth Mr. WilliamsProject manager Mr SmithProject leader Miss SamanthaSponsor Mr. Johnson MR. Joe MR Adam Workerorteam member Worker Worker CONCLUSION From the above it has been concluded that project closure report is used by the management for assessing the success of the specific project.It has also been concluded that approval of the steering committeeand consent of other stakeholders are very much crucial for closure of the project.The other fact which has been discovered is that project closure report assistmanagement in determining the future actions which can be implemented in the future projects. It has also been concluded that the main purpose of the project closure report is to confirm the milestones as well as ensure successful completion of specific project.
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
REFERENCES Books and Journals: Heldman, K., 2018.Project management jumpstart. John Wiley & Sons. Tonchia, S., Tonchia and Mahagaonkar, 2018.Industrial project management. Springer. Fleming, Q.W., 2019, January. Project procurement management: contracting, subcontracting, teaming. Project Management Institute. Clark, T.A., 2018.Project management for planners. Routledge. Kerzner, H., 2018.Project management best practices: Achieving global excellence. John Wiley & Sons. Kliem, R.L. and Ludin, I.S., 2019.Reducing project risk. Routledge. Carneiro, B. and Garbero, A., 2018. Supporting impact with evidence: A content analysis of project completion reports.The Journal of Development Studies.54(8). pp.1426-1449. Moore, C.B., Autry, C.W. and Griffis, S.E., 2018. Project complexity and bonding social capital in network organizations.Group & Organization Management.43(6). pp.936-970. Boyd, P. and Schweber, L., 2018. Unintended consequences: Institutional artefacts, closure mechanisms and the performance gap.Building Research & Information.46(1). pp.10-22. Amirshenava, S. and Osanloo, M., 2018. Mine closure risk management: an integration of 3D risk model and MCDM techniques.Journal of cleaner production.184.pp.389-401. TODOROVIĆ, M. and OBRADOVIĆ, V., 2018. Sustainability in project management: a project manager’sperspective.SUSTAINABLEGROWTHANDDEVELOPMENTINSMALL OPEN ECONOMIES, p.88. Gilchrist, A., Burton-Jones, A. and Green, P., 2018. The process of social alignment and misalignmentwithinacomplexITproject.InternationalJournalofProject Management.36(6). pp.845-860.