Project Management Assignment : Woolworth

Project Management
(Individual Project Closure)

SECTION 1 EXECUTIVE SUMMARY
The report is all about the project management, it mainly emphasizes on the project
closure phase. Report has included the detailed information about closure of the project related to
implementation of management information system within Woolworth. In context of project
closure of MIS, project manager has successfully completely closes the project and has prepared
the project closure report. The following element which are updated in the project closure report
are information about the salary of workers, invoices of vendors, banner reports etc. In addition
to this, project closure report also consists of few comments related to project as well as
detailed about the lesson learned. In context of present study, the project manager has taken the
prior approval from steering committee before closing the project related to the implementation
of MIS in Woolworth.

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................4
1. PURPOSE OF PROJECT CLOSURE.........................................................................................4
2. GOALS OF PROJECT CLOSURE............................................................................................4
3. PROJECT CLOSURE REPORT SUMMARY...........................................................................5
3.1 Project background overview...............................................................................................5
3.2 Project highlights and best practices ....................................................................................5
3.3 Project closure synopsis.........................................................................................................6
4. PROJECT METRICS PERFORMANCE...................................................................................7
4.1 Goals and objective performance .........................................................................................7
4.2 Budget performance ..............................................................................................................8
4.3 Budget performance report ...................................................................................................9
4.4 Summary of Metrics performance ......................................................................................10
5 PROJECT CLOSURE TASKS .................................................................................................13
5.1 Resource management .......................................................................................................13
5.2 Risk management ...............................................................................................................14
5.3 Quality management ...........................................................................................................14
5.4 Communication management .............................................................................................15
5.5 Customer expectation management ....................................................................................15
5.6 Assets management ............................................................................................................15
5.7 Lesson learned ...................................................................................................................15
5.8 Post project tasks ................................................................................................................16
5.9 Recommendations for project closure ...............................................................................16
6. APPROVAL .............................................................................................................................16
CONCLUSION .............................................................................................................................17
REFERENCES..............................................................................................................................18

INTRODUCTION
Project management can be defined as procedure which includes initiation, planning,
execution, controlling and closure of work in order to achieve desired goals within in specified
period of time. The project management consist of different stages, the project closure is last
phase. It is the procedure which includes handling of deliverables, passing the documents to
organisation. Project closure is basically a procedure of finalizing all the tasks for the project.
The project closure phase occurs after successful accomplishment of the objectives. It is the
report which is used by management in an organisation for assessing the success of the project.
Project closure report helps management in identification of the best practices for the future
project.
The present report will include the closure detail of project related to the implementation
of MIS system in Woolworth. It is a Australian supermarket store. Study will emphasizes on
identification of the best practices for the alarmism project to be executed in the future.
1. PURPOSE OF PROJECT CLOSURE
The main purpose of the project closure report is to help steering committee as well as
other stakeholders to assess the success of the project related to the employment of management
information system within Woolworth organisation. In addition to this, project closure report
also intends to supports project manager in identification of the best actions which can be
implemented in order to bring improvement in the future projects of similar nature. Other
objective of the project closure report is to highlight the all issues which has taken place during
the implementation of the project related to employment of management system within an
organisation (Heldman, 2018). It is the report which is prepared by project manager for formally
closing the project in systematic manner.
2. GOALS OF PROJECT CLOSURE
The gaols of the project report is :
 To clearly define the milestones and provide the information about the success of project
related to implementation of MIS.
 To reassert the problems, threats and provide the solutions or strategies for eliminating
the same.

 To highlight the requirements which are required to be met for closing the project
related to implementation of MIS.
 To address the project highlights as well as best actions which can be applied in future
projects if similar nature.
3. PROJECT CLOSURE REPORT SUMMARY
3.1 Project background overview
The main objectives of the project is to implement the MIS within Woolworth
organisation. MIS has been employed within Woolworth in order to fulfils the information
need by employees working at different management level in an organisation. The MiS system
implemented will assist management in different functions such as storing , controlling,
organising information. It will also support management in controlling the flow of data and assist
in maintaining the confidentiality of information business information. The project related to the
implementation of the Management information system has been funded by Woolworth.
3.2 Project highlights and best practices
 The new hardware and software has been purchase before implementation of the project
and proper arrangement of resources as well as proper planning has been done that has
assisted in preventing the delay in project.
 All the stakeholders has been clearly informed about the objectives as well as their roles
and responsibilities during the implementation or closure of project.
 The steering committee ha provided their great support in project initiation phase.
 Strategic planning team has helped in development of an effective plan related to the
MIS project.
 Planning has been successfully done with the support of team members.
 It is an effective planning which has assisted in accomplishing the desired outcomes.
Time management planning has assisted project manager in completion of the project on
time.
 Continuous monitoring strategy which has been implemented by project manager has
assisted manager in managing the quality of work during the project.

 Utilisation of an appropriate techniques or methodology has assisted in producing the
desired results. It has been found that project would not have been successfully
completed without the support of steering committee.
 The communication plan that has been formulated by project manager has proven to be
helpful in ensuring the smooth flow of information between different stakeholders during
the project. It has also assisted in prevention of overlapping of activities.
 It is through the efforts and supports of project implementation team MIS project has
been able to complete on the set target date , as it is the implementation team who have
taken quick actions for resolving the issues .
 The decision related to the choice of software which is required to bee purchased has
been taken at the designing phase.
 Training has been provided to employees related to the working on the new system.
 Budgeting is the technique which has been used by the project manager for controlling
the cash flow during the project. It has assisted project manager in completing the MIS
project in an effective as well as efficient manner. In addition to this, the budgeting
technique has helped the project manager in analysing the variance in cost of
completing the project and reason for the same.
It is the due to the support of stakeholders specially steering committee as well as project
execution team, MIS project has been successful completed within deadline set , budget and
scope.
3.3 Project closure synopsis
Implementation of Management information system in Woolworth has been successfully
completed. The new system that is MIS which has been implemented within Woolworth are
now being utilised for storing, management and organisation of information. After the
successfully implementation of management information system within an enterprise , There
are following functions such as maintenance as well as up gradation are being performed as
operational tasks by information technology department within Woolworth (Tonchia, Tonchia
and Mahagaonkar, 2018.). .
Project management methodology
The purchase of resources such as hardware as well as software devices has been
prepared prior to implementation of the MIS project. All the project deliverables has been

completed. The procedure which project manager in Woolworth will follow includes the
following phases these are :
 Preparation as well as execution of the survey for gathering the information about lesson
learned through execution of specific project.
 Preparation of project closure report .
 Installations as well as updations of MIS will all available documents related to the
project.
 Approval from the steering committee related to the closure of MIS project.
 Sharing of information about the closure of the MIS project with stakeholders.
 Closure of the budget prepared for MIS project.
4. PROJECT METRICS PERFORMANCE
4.1 Goals and objective performance
Name of the
project
Sections Category Suggestions Detail
MIS PROJECT Performance aim
and objectives
The hardware and
software has been
purchased and
installed in the
computer system.
MIS PROJECT Performance aim
and objectives
The data base,
structure as well
as regulation has
been prepared by
the project
execution team .
MIS PROJECT Performance aim
and objectives
Training has been
provided to
workers related to

the performing
activities using
the Management
information
system.
MIS PROJECT Performance aim
and objectives
Installation as
well as up-
gradation of MIS
and accessible to
employees.
MIS PROJECT Performance aim
and objectives
Data base has
been transferred
to new MIS
system.
4.2 Budget performance
Name of the
project
Section Category Suggestions Description
MIS PROJECT Budget The budget has
been prepared and
monitor by the
project manager
in Wool worth at
regular interval of
time. The
flexible budget
has been designed
by the project
manager in order

to avoid
compromises in
quality of work
as well as
equipment
purchased for
implementing the
MIS.
The various
changes has been
made by the
project manager
in budget
throughout the
MIS project.
The cost of up
gradation of
hardware has
exceed the
budget. The
variation between
the actual and
estimated cost of
installation as
well as up
gradations of
hardware was
7689.50£.
4.3 Budget performance report
Project name : MIS project

Project date : 10.6.2019 – 6.8.2019
Project Budget
Budget expenditure (Non-
capitalised )
30000£
Capitalised budgeted costs
50000£
Budgeted costs
100000£
Non -capitalised estimated
costs
Estimated capitalised costs
50000,845£
Total estimated costs
120000 £
Estimated hours
1563
Estimated costs according to
hours
72,682£
Actual non -capitalised costs Actual capitalised costs
Actual budgeted salary
22,845£
Aggregated actual cost
54739.74£
Total actual costs
75375.76£
Total actual non capitalised
costs
22,845£

4.4 Summary of Metrics performance
The project manager has used the PMO methodology for tracking the project scope,
schedule and costs. Considering the change in situation project manager has plan to bring
changes and has taken approval from relevant authority (Fleming 2019,).
MIS project Summary of
Metrics
performance
Variance in scope
: The scope of
the project has
been reduced by
the steering
committee.
There has been
change in the
amount of data.
The project has
been completed
according to the
baseline scope.
MIS project Summary of
Metrics
performance
Variance in
schedule : The
small changes has
been made in the
target date set for
the completion of
MIS project.
Project manager
has made the
adjustment in
schedule after
taking the prior

approval from the
steering
committee.
Theretofore ,
there has no
variation in
completion of the
MIS project. The
MIS project has
been completed
within the
deadline set.
MIS project Summary of
Metrics
performance
Variance in
costs :
The MIS project
has been
completed within
budget set. There
is slight variation
in the costs of
installation of
hardware.
Iot is the
budgeting
technique which
has assisted in
completion of the
MIS project in an
efficient manner.

5 PROJECT CLOSURE TASKS
5.1 Resource management
The resource plan has been created by the project manager with the support of Enterprise
resource planning software. An effective communication plan has been defined which has
assisted in preventing the overlapping of activities and also the wastage of resources (Kerzner,
2018.). In addition to this, project manager has clearly defined the roles and responsibilities of
every workers. Training has been provided to employees which has helped project manager in
ensuring an effective as well as efficient utilisation of resources.
5.2 Risk management
A risk matrix has been prepared by manager for MIS project. In context of present MIS
project, manager by utilising the innotas that is IT project portfolio management software for
managing all risk as well as problems related to the MIS project.
The issues which has occurred during the MiS project includes lack of sufficient
resources such workforce and hardware for testing the management information system. The
risk associated with implementation of MIS system that is high costs of installation as well as
system failure and technical issues has been accepted by the steering committee (Kliem and
Ludin, 2019.).
It has been suggested that the project manager should distribute resources properly. In
addition to this, they should with the support of technical team set up the management
information system in proper manner (Carneiro and Garbero, 2018.). In addition to this, team of
technical expert people can be appointed in order to deal with such type of issues during the
project. In addition to this, other recommendation is that the testing of the hardware as well as
software and management information system should be done, as it will help in eliminating
issues as well as risk.
5.3 Quality management
In context of MIS project, The project execution team has tested tested the software as
well as hardware before installation. In addition to this , the project manager has establish
certain quality standard according to which different activities are required to be performed.
Continuous monitoring is the technique which has been utilised by project manager in order to
ensure that all the work or tasks during the project are performed according to the prescribed

quality standards (Moore, Autry. and Griffis, 2018.). The quality standards sets has been
communicated by project manager to all stakeholders involved in the project. In addition to this,
Total quality management approach has been utilised for maintaining the consistency in quality
of work during the project.
5.4 Communication management
Team meeting has been organised at regular internal of time by project manager in order
to address the issues faced by the stakeholders in implementation of specific task during the MIS
project. In addition to this, E-mail and mobile phones has been used for sharing of information
about the project (Boyd and Schweber,, 2018). In addition to this, one of the latest software such
as Innotas for distribution of data. Each stakeholders has been informed about their
responsibilities related to sharing of the specific information during the project.
5.5 Customer expectation management
Project management has informed management in Woolworth about pending up
gradation of Management information system through E-mail. In addition to this, regular
information has been sent to the customers about the status of the project, It is the tactics which
has been implemented in order to fulfil the information need by clients and meeting expectation
of customers (Amirshenava and Osanloo, 2018). In addition to this, employees working in an
organisation were provided with training and they have been asked to concentrate on providing
the quality services to customers.
5.6 Assets management
The special kind of software have been utilised by the project manager for managing the
assets during the project.
5.7 Lesson learned
I learned that getting the approval as well as confirmation from steering committee before
project closure is very much essential. In addition to this, I came to know about the Innotas IT
portfolio management software. I Also learned that in context of implementation of MIS or
other technology, lack of testing could have negative imp[act on the Project. I learned about the
techniques which can be applied for eliminating the issues. I develop the understanding about the
strategies which can be implemented either for dealing or avoiding the different types of risks in
the project (TODOROVIĆ and OBRADOVIĆ, 2018). I learned that proper planning is very

much essential for implementing the specific project in successful manner. I came to know about
the signification of communication during the project. I develop the understanding about the
important requirements which are to be fulfilled before closing the project. I have learned about
the way resources could be managed effectively as well as efficiently during the project. In
addition to this, I have learned about the procedure involved in the implementation of the MIS
or other technical project. By participating in the project I have developed the technical
knowledge which I perceive that will be helpful in context of my personal as well as professional
development. I came to know that project closure report is helpful in identifying the factors
which has played significant role in driving the project towards success. I learned about the
project management methodology which can also be applied during the timer of project closure.
I developed the understanding about the best practices which can be performed in order to
achieve the desired outcome by implementation of specific project.
5.8 Post project tasks
The activities which will be performed after the completion of the project include
reallocation as well as deployment of hardware. In addition to this, data or information will be
stored as well as organised in management information system.
5.9 Recommendations for project closure
The recommendation to project manger is that they should take written approval from
the steering committee as well as top level management in an organisation. Project manager
should present the report related to the project closure, as it is the strategy which will provide
them an ease in getting the approval.
Project manager should prepare the proper project closure report and they should include
all details related to the project. In addition to this, project manager should close the project
when all stakeholders involved in the project shows their aggrievement that project has resulted
into satisfactory conclusion. In addition to this, other suggestion is that manager should
throughout verify that set objectives has been successfully achieved by implementation of
specific project (Gilchrist, Burton-Jones and Green,2018). Other recommendation to project
manager is that they should develop the project closure strategy at the planning stage of the
project.

6. APPROVAL
Few authorities in Wool worth have shown their complete agreement that they have
given approval for the execution of the project related to implementation of Management
information system in Woolworth.
Approved by
Name of person Position Signature Date
Mr. David Owner of Woolworth
Frederick Barclay Director of Woolworth
Mr. Williams Project manager
Mr Smith Project leader
Miss Samantha Sponsor
Mr. Johnson
MR. Joe
MR Adam
Worker or team
member
Worker
Worker
CONCLUSION
From the above it has been concluded that project closure report is used by the
management for assessing the success of the specific project. It has also been concluded that
approval of the steering committee and consent of other stakeholders are very much crucial for
closure of the project. The other fact which has been discovered is that project closure report
assist management in determining the future actions which can be implemented in the future
projects. It has also been concluded that the main purpose of the project closure report is to
confirm the milestones as well as ensure successful completion of specific project.

REFERENCES
Books and Journals:
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Clark, T.A., 2018. Project management for planners. Routledge.
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& Sons.
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Management.36(6). pp.845-860.