Project Management & Information Technology PDF

Project Management & Information
Technology: Stage

Table of Contents
INTRODUCTION .........................................................................................................................3
STAGE 3. .....................................................................................................................................3
1. Lists of activities and work breakdown structure for project..............................................3
2. Project calendar.....................................................................................................................6
...................................................................................................................................................8
3. PDM diagram and A Gantt chart...........................................................................................9
4. Weekly Gantt Chart of all activities ..................................................................................10
5. A list and costs of all resources ..........................................................................................11
6. Final costs and detail budget reports ..................................................................................11
7. Different resources schedule in form of Gantt chart ..........................................................11
8. A budget and cost forecast.................................................................................................12
9. Other relevant reports to support the PEP...........................................................................12
CONCLUSION ...........................................................................................................................13
REFERENCES.............................................................................................................................14

INTRODUCTION
Project management is basically a procedure which include initiation, development of
plan, execution and closure activities after completion of particular objectives. IT project
management can be referred to as procedure of managing plan. Proper administration of
undertaking is essential for ensuring successful (Griffiths, Kovaleva and Hepburn, 2015 ). It is
the procedure which includes planning as well as organisation of firm resources for
accomplishing desired project related targets. The project planning management plan assist
project manager in addressing the risks related to implementation of the specific project. It
assist project manager in identifying the factors which might influence on project.
The project management report will have focus on identification of the costs as well as
resources required for implementation of project related to establishment of information
technology centre in capital city.
STAGE 3.
1. Lists of activities and work breakdown structure
Lists of tasks :
It is considered to be as one of the crucial activity in project management. Lists of tasks
prepared by project manager assist them in making an accurate determination related to the time
required for performing the different tasks. Proper allocation and distribution of resources are
very much essential in order to eliminate the barriers during the project. Listing of resources
also assist project manager in developing the milestones (Hasnine, Chayon and Rahman,
2015.). It is required by the project manager to involves stakeholders in preparing the list of
tasks for the project, as the information provided them can be valuable in context of maintaining
or managing the different activities during the tasks.
Project lists
Project task list
1. Preparation of lists of tasks
2. Deter mining the needs of performing specific activity.

3. Creation of charter for project
4. Permission from management
5. Construction of building
6. Combining the requirements
7. Consolidation of beliefs
8. Designing of final system
9. Again taking permission from management
10. Preparation of model
11. Combining necessitate
12. Construction procedure
13. Combination of Hardware
14. Testing of system
15. Testing the applications
16. Identification of problems
17. Trouble shooting procedure
18. Live construction and development of system
19. Integrating hard-wares and soft wares
20. Arranging and managing resources
21. Management of problems using different techniques
22. Up gradation of System
23. Rejection
24. Closing of project

Name of activities
Establishment of new information centre at capital city
Analysis of requirements
Preparation of lists
Determination of need of resources in project
Creation of the charter for project
Seeking permission from management
Designing of system
Creation or establishment of infrastructure and framework for system
Integrating the applicable necessity
Integrating hypothesis
Designing of terminal
Permission from management
Execution
Preparation of paradigm
Integrating necessitate
building procedure
Integrating of hardware
Testing
Testing of system
elucidation of problems
Development
Integrating of hardware and software tool
Resource governance
Maintenance of instrumentation
Maintenance of problems
Updation of system

Rejection
Closure of project
waterfall methodology ha been utilised by project manager in this project for showing the
different stages of the project which are required to be completed. Every stage or big tasks in
the procedure are breakdown into small parts in order to make easier for employees to perform
specific activity. Above work breakdown structure indicates the activities which are required to
be performed for completing the project related to development of new IT centre in capital city
in systematic manner (Heagney, 2016.). All the main as well as sub activities will be
performed according to the schedule date. The work breakdown structure has been prepared by
the project manager in order to manage the work distribution procedure. It is the work break
down structure which has assisted project manager in doing a proper allocation of time within
with specific activity is required to be completed.
2. Project calendar
In context of implementation of undertaking related to the establishment of information
technology centre calendar consists of list of public holidays in Australia.

The calender consists of start and finish date of

In context of present project related to establishment of Information technological centre
in capital city, it is the calendar has assist project manager in managing the time (Heldman,
2018. ). Through the calendar only, project manager has been able to gather the information
related to the holidays. Project has been schedule considering the week off which are required

to be provided to workers. Calender also indicates length of different tasks which are required
to be performed during the project.
3. PDM diagram and A Gantt chart

4. Weekly Gantt Chart of all activities

In context of project on implementation of the IT centre in the capital city, the Gantt
chart indicates the different tasks . It also represents the start and finish date of each activities
which will be performed during the project (Krimpmann, 2015 ). The Gantt chart has provided
project manager an ease in analysing the present status of the project. It has provided them in
managing the project in systematic manner. Gantt chart consists of time in terms of monthly
basis according to which different activities will be performed . Gantt chart has been prepared
by project manager by utilising the technical software.
5. A list and costs of all resources
In order to open the new IT centre for Versus. IT resources must have managed
by the application of subcontractor and by owned. By the help of all such resources the project
manager required to manage all resources with the help of effective management task. All such
requirement of the project helps to set the scheduling procedure (Harrison and Lock, 2017). .
No. Assets
name
Names of
the
equipments
needed
Root Timing Necessity Used by
1 HR team Employees
required
within the
organizatio
n.
Sub-
contractor:
HR Services
First step in
the project
plan.
HR or
workforce
resources
required to
accomplish
the whole
project task.
Program
coordina
tor
2 Technical
supporters
Technical
person
required to
manage the
system
growth.
Contractor
required the
best required
manner of
thing which
makes the
more
effective
learning
goals.
Developme
nt and
managing
the work
opportunity
goals and
make the
best
developing
source.
It is necessary
to understand
the technical
requirements.
Project
director
3 Cloud
services
Grouping
functionalit
y
Dealers,
investors,
stakeholders.
Deploymen
t phase of
project
Administratio
n project
related work.
Board
4 Arrange Concrete Required Develop Enhance Commis

the raw
material
and also
managing
the work
accordingly
and growth
into best
manner.
resources for
construction
s.
the project
further for
the
implementa
tion.
overall
scenario of
the project
sion
5 Access
funding
through
different
mediums.
Arrange
funds
makes the
good thing.
Customers,
stakeholders,
dealers. Etc.
Arms of
shift
Take steps
forward to
accomplish
overall task.
Project
manager
6. Final costs and detail budget reports
Project cost estimation is one of the most leading tool that generally adopted for setting
the budgeting of the project (Fleming and Koppelman, 2016). This process has been done on
the basis of the set activities which required throughout the activities or set resources such as
Human Resource, Machinery, and Technical resources. However, the more authenticated and
working leading target helps to determine the long lasting work opportunity and goals. This
overall project cost estimation also helpful for project manager to set the cost of the overall
project. Overall it helps to estimate the budget which is needful to accomplish the outcomes
(Ishii, Takano and Muraki, 2016)
Project Cost Estimation
Task name Description Cost
Development of list Office equipment and
employees resources.
1000
Starts or initiate the
building and followed the
systematic procedure
Designer cost, system
technological cost to pull
off the overall system
opportunity.
10000
Group action System developer cost 5000
Design the final steps
system
Accepting cots. 2500
System testing Tester cost and taking
feedback through different
methods and ways.
10000
Application of the UAT
testing
Testers software’s 2000
Discuss issues and system Study improvement 2000
Problem solving process Developer cost and resource 25000
Update the live event and All the resources required 10 million AUD

develop the all required
system
for construction project
which is required to manage
the all assigned work such
as land, resources
Collaboration of software
and hardware skills.
All system developing cost. 2 million
system Update Workforce resources, or
some computer hardware’s
or software resources.
10000AUD
7. Different resources schedule in form of Gantt chart
In context of present project related to the establishment of Information centre in Capital
city, the different resources required are :

8. A budget and cost forecast
Estimation of costs
Task name Description Cost
1. Preparation of lists Costs of human resource,
purchase of stationery
1200 AUD
2. Construction of building Salary of designer, costs
of installation of hardware
and software
130145 AUD
3. Integrating of premises Salary of System developer 4950 AUD
4. Designing of final system Salary and wages of
employees
1450 AUD
5. Testing of system Tester cost, testing tool cost 15159 AUD
6. Application of the UAT
testing
Testers software’s 3149 AUD
7. Trouble shooting procedure Developer cost and
purchase of resource
22143. AUD
8. Live construction and
development of system
Construction material,
software and hardware
material
12 million AUD
9. Other applicable reports to support the PEP.
In context of present project related to the establishment of information technology
centre in capital city, the Gantt chart has assisted the project manager in development of project
implementation plan (Kuchta and Skowron, 2016. ). All the activities are represented in form
of water fall like framework. It is the Gantt chart which indicate the present status of the
project. It also assist an individual in determining the next procedures which will be performed
in order top reach desired project goals.

September October NovemberDecemberJanuary February March April May June July August SeptemberOctober November
Development of ne w information centre for
Ve rsus IT
Requirement analysis
Development of list
Assumption of requirement
Development of the project charter
Approval from management
System design
Development of building and system prototype
Integration of all the relevant requirement
Integration of assumption
Final system design
Approval from management
Implementation
Deployment of prototype
Integration of requirements
construction process
Integration of hardware
Testing
System testing
application of the UAT testing
clarification of issues
Trouble shooting process
Development
Live construction and system development
Integration of hardware and software tool
management of resource
System Maintenance
Maintenance of issues
system Update
Avoidance
Project closure
CONCLUSION
It has been concluded from the above study that selection of an appropriate
methodology is very much crucial for completing the specific project in systematic manner.

From the above report, it has been summarised that waterfall hypothesis can be helpful in
completion if project in proper manner. It has also been concluded that proper time
management is very much essential in order to accomplish desired outcomes.
It has been suggested that project manager should develop the Gantt chart as it will
provide them an ease in managing the project.