Project Management and Leadership Report

This report discusses the project management phases, leadership development plan, and performance criteria. It emphasizes the importance of identifying talent and obtaining buy-in from stakeholders. The report is relevant to project management and leadership courses in universities and colleges.

Report on Project
Management and
Leadership
1

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
1. Project management background.............................................................................................3
2. Key phases of the project management-..................................................................................4
3. Developing Leadership Development plan that will be suitable for the project to achieve its
set goals......................................................................................................................................11
4. Critically assessing the performance of your project and its impact on business strategy and
competitive advantage...............................................................................................................13
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15
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INTRODUCTION
The project management can be defined as using of the particular knowledge, tools, techniques
as well as the skills which will help in delivering the value to the people. This management
involves the planning as well as organising the resources of the company for moving of the
specific tasks and the events towards the completion. The main aim of the project management is
to plan and manage the overall tasks of the project for achieving the goals and deliverables of the
project successfully (Freitas, 2019). This project is regarding the reframing the effective
leadership strategies within the organisation. This project report will discuss the five phases of
the project management which involves project initiation, planning, execution, completion as
well as monitoring, evaluation as well as controlling. Along with this, the suitable leadership
development plan will be framed for achieving the set goals of the project effectively. Further,
the criteria for measuring the successful performance of the overall project regarding the impacts
of the competitive advantage will be discussed.
MAIN BODY
1. Project management background
The project management topic is to reframe the strategies of the leadership to enhance the
overall performance of the organisation from which the firm can be able to grow and develop at
successful level. To start any project, it is important for an individual firm to understand the key
phases of the project management which includes the initiation, planning, execution, completion
and controlling of the overall project from where the outcome can be achieved in successful way.
The current projects main aim and goal is to reframe the leadership strategies to improve the
organizational performance and can increase the productivity as well. Thus, this project is
happening at London, UK where the overall budget of the project will be €500 and require a
team of 10 people for different purposes.
For re-framing the leadership strategies at the workplace, the firm have to implement some
appropriate methods and tools where operating a “Leadership and professional development
course” within the organization is one the best strategic plan the company can adopt in order to
achieve the successful outcome and results. For the operational areas of the implementation of
the course, the organisation has to hire a team which can overall analyse the company
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performance, existing strategies and leadership approaches they using which needs to get
modified by the team to develop the effective leadership strategies which benefits the
organization in definite manner.
2. Key phases of the project management-
Project Initiation: The project initiation is basically the first step while starting the new project.
At the project initiation stage, the individual establishes the purpose of doing this project as well
as the business value which will be delivered. This project is to reframe the strategies of the
leadership to improve overall performance of the organisation (Ciric and et.al., 2018). In the
project initiation stage, the company has to firstly identify the candidates who can operate and
function the leadership and professional development course within the firm from where the
organization can be able to reframe the strategies in definite order and can drive at successful
level. However, the first stage refers as the company has to identify the suitable candidates for
the execution of the course plan.
The following is the Project Initiation stage-
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The project manager has
been assigned.
The project manager then
discusses the overall
project proposal.
The project manager
meets with stakeholders to
negotiate project scope
The project proposal is
updated.
The project manager
reviews the project
proposal.
Yes

The above diagrammatic representation is depicting that the project is initiated by assigning the
project manager. Manager has the key responsibility towards the organisation and employees
working over there to provide the comfortable and positive environment from which they can
retain them for longer duration. The company has the overall aim to implement a strategy from
where they can get the effective leadership approaches and style which can help the employees
to feel positive. Thus, the project manager will be assigned to handle and organise the overall
project as it is important to lead a particular project in order to get the successful results.
As soon as project manager will be assigned it will be beneficial for the firm itself to grow and
develop at higher position and can retain the maximum number of employees as well. Identifying
the right candidate for the implementation of the leadership and professional development course
is the duty of a project manager then only the next phase of the project management can be
continued.
Project planning: The project planning can be explained as the discipline which helps in
addressing the ways through which the project is completed within a certain timeframe. The
project planning is one of the most important phase of the overall project management as this
involves scope, objectives, goals as well as the proper schedule of the complete project. In this
stage as it has been known that company has to reframe the leadership strategies where they have
to set goals and objectives where for adopting the new development course, the project manager
has hired a group of people and made a team for continuing the project further. Thus, team has
decided to complete the project within 25 days where they can easily analyse the overall
performance of the company and can accordingly implement the educational course for the
betterment of the firm. From the below project planning flow chart it can be seen that it is very
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Proceedi
ng
further.
Redefine
d project.
No
Initiate the planning of
project.
The project goes to hold
status by project manager.
Yes No

important to manage and assign the team members for this project and can effectively execute
the plan properly.
The project planning is as follows-
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Select project team members
Determining the deliverables of
project.
Identification of major
milestone.
Determining task sequence and
time duration.
Allocation of resources and
calculation of project cost.
Assembling the project plan
and risk management
Reviewing the documents with
stakeholders.
Modification of the project
plan and documents of risk
management.
Initiating the establish plan
and executing the project.Proceeding
with plan.
Identifying the risks
No Yes

Project Execution: This is the stage which involves making all the planned tasks into the reality
or the action through the team members. The project execution phase is basically including all
the designed and planned tasks comes into the action by assigning the team members. The main
purpose of this stage is to deliver the positive and the expected results of the project. For
executing the new development course, the entire team will firstly analyse the outcome of the
company so that they can easily understand the areas of improvement and then operate their new
courses for the leaders of the overall project departments and supports them to grab the
knowledge and education about the leadership styles, approaches, methods and expectations
which an individual employee and organization looks for. Thus, by taking the daily development
course for the leaders will help them to know their own weakness and strengths and can feel
motivated from which they also improvise their weak points at successful way.
The flow chart of project execution is as follows-
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Providing training to project
team members.
Execution of project plan.
Modifications of project plan.
Tracking of actual utilisation of
project. Resolving the conflicts.
Managing positive relationship
with stakeholders.
Management of project team.
Gathering information related
with project.

The above diagram shows that within the project execution plan, the first step is to provide the
guidance and training to the team members as this will help them in better and effective working
of the overall project. Further, the plan will be then executed and then the use of the resources
will be tracked for the project. And if there are any such modifications in the project plan, the
complete process will be started again from the initial step of this phase.
Project Completion: This is basically known as the closing phase as this phase involves giving
more emphasis on the release of the final deliverables to the stakeholders through handing over
the compete project documentation to the business. If the project will be successfully completed,
then this means that all the goals of the project has been delivered effectively. The project team
comes to the closure as the project is completed at the last.
The following is the complete process of this stage-
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Preparing for the review of Post-
Project.
Disbanding of the project team.
Documenting the things which has
been learned.
Disposing of the inventories of
project.
Archiving the records of project.
Conducting of the Post-Project
review.

From the above diagrammatic representation, it can be determined that within this completion
phase, the preparation has been done for conducting the review regarding the post project as this
will help in identifying the progress of the project. The completion stage of the project
management includes the activities final outcomes of the project which makes the organisation to
understand and decide what areas are left to cover with the improvement so that the project can
be able to succeed. As, the course has been started for the leaders this stage will help the firm to
know about the final outcomes which they received and how they can improve it in finely
manner. At last, the records of the project are recorded and all the inventories which has been left
of this project will be disposed of. Further, the whole team which was made in the second stage
will be disbanded as the team was created just for completing this project successfully (Eby,
2020).
Project Controlling: This is the last phase of the complete project management cycle, as this
involves measuring the performance of the complete project by tracking the progress as well as
evaluating the project. This helps in determining the potential problems faced, identifying the
changes which will be required to make in the future and many more such thing. This phase is
basically the process which helps in tracking the complete the performance of the project from
the initial stage to the last that is the completion stage.
The Project Controlling phase flow chart is such as-
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10
Gathering the information related to
project status.
Analysing the project status and
complete project performance.
Controlling the resources of project.
Conducting of the stakeholder’s
review.
Reporting of the project status.
Controlling of the project scope. Controlling the project schedule.
Revisiting to project planning. Making modifications in project
plan.Major
changes
Yes No

From the above flow chart of the project controlling phase, it has been analysed the first step
which is done within this process is to gather all the information regarding the project status.
After this, the project status which has been gathered is analysed as well as the complete
performance of the projects is examined. This involves controlling of the project scope,
resources of the project as well as the complete schedule of the project is controlled. Along with
this, side by side the stakeholders review this project status and then this project status is
reported and at last if it is found that there are major changes within the project, the certain
required modifications are made by revisiting the complete project planning phase (Ovidiu Oana,
2005). However, in this current project management the control stage is one the most important
factor to be considered by the company where a situation has been occurred which needs to be
controlled by the firm in definite order. The company has to reframe the strategies where project
of leadership and development course has required to be complete within a time when many
situations occur in the project management. A conflict between the team members occur due to
miscommunication which overall impacts the project of providing the course to the leaders. Two
of the team members has made the similar assignment of leadership strategies and have to submit
the task within a set timeline where it becomes the problem to complete the task in particular
time. Thus, the project manager have to control the situation where they perform the task in a
group and completed the task within the set deadline and leads the project to get successful.
3. Developing Leadership Development plan that will be suitable for the project to achieve its set
goals
A leadership development plan is a strategy which is designed to help and guide the
employees to gain and develop leadership competencies and can understand their roles and
responsibilities in definite manner. In general, leadership is an ability which is needed to develop
in an individual from which they can direct and guide the people in appropriate manner and can
achieve set goals and targets accordingly. The leadership development plan is made and usually
structured for the betterment of the organization where the leader is responsible for guiding and
leading the employees in appropriate manner and can undertake some relevant activities to reach
the set goals and objectives (Williams, 2022).
Considering the leadership development plan are critical to the business where the leaders
are needed to get engaged with the employees of their company and can obtain the successful
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results and outcomes. This plan is important because It helps to drive tee business results in
positive manner and can attract the employees and can easily retain them at the workplace.
Along with this, from this development plan it also benefits the firm as it is said commonly that
good leadership drives innovation which brings the higher productivity within the business
organization. However, there are some appropriate stages which needs to consider for the
leadership development plan.
Identify talent: To establish and grow any individual business organization, it is important for
them to understand the needs and requirements of the leadership at the workplace (DeDiego,
Chan And et.al., 2022). By identifying the needs of the leadership, the firm need to gather the
information and knowledge of the talents which can provide the appropriate benefits to the firm
and can support to retain the employees at the workplace in successful manner.
Obtain buy-in from key stakeholders: It is obvious that leadership development plan requires
to put their investment into the employees who can perform the working activities in definite
manner and can receive the beneficial outcome as well. A particular vision and mission needs to
be set from where the company can focus on the goals and can also give proper attention to an
individual employee.
Use appropriate leadership style: For the leadership development, it is important for the
company to identify and use the appropriate and relevant leadership style at their workplace from
which the employees of the company can be able to understand the working tasks and activities
and can perform well which will improve their performance and also enhances the productivity
level of the firm. There are mainly four kinds of leadership styles such as democratic, autocratic,
transactional and transformational where these all four styles are very effective according to the
workplace culture.
Determine key leadership competencies: To determine the leadership competencies is a crucial
part of the leadership development plan which plays an important role in the entire process as
well (Vito, 2018). Cultural intelligence measures a leader's capability to work effectively in
diverse culture situations. A leader who can manage and encourage the cultural diversely can
drive the organization at successful position.
Design a development plan: For designing a development plan, it is important for the company
to undertake some relevant activities and resources which can help and support the employees to
get the learning opportunities in effective manner (Kim, 2019). By providing the all needs and
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requirements of the employees will drives the organization at successful level and can grow and
develop in definite manner. Company can conduct a relevant training sessions for the employee
from where they can improve their skills and abilities and can enhance the leadership quality in
them and results the firm appropriately.
Continuous leadership assessment: A leadership development plan is made to achieve the set
goals and targets from where the organization can grow and develop in definite manner. A
continuous leadership assessment is created to monitor the employee's progress. A regular
feedback from the employees will ensure the success of the plan and can put the efforts for the
gaps which can be fulfilled accordingly.
4. Critically assessing the performance of your project and its impact on business strategy and
competitive advantage
Project managers have a duty to measure or assess the performance of the project from
where they can know about the success of the company and project as well. The current project
is to re-frame the leadership strategies from which the employees of the company can get the
best and appropriate guidance and can grow the organization at successful position (Hines,
2019). However, here mentioning some ways from which an organization can assess the
performance of the project and will show how successful it is and what impact it puts on
business strategy and competitive advantages.
Schedule Baseline: To work on any particular project, it is important for the management or an
organization to set a proper scheduling from where the employees working on the project can be
able to meet the deadlines and can achieve the successful outcome and results. By setting the
appropriate timings of the project stages will lead the project manager to get the results in
definite manner can perform the work accordingly. A proper scheduling is done because it helps
the team and project manager to understand the value of time and can do the workings within the
appropriate time set from where project outcome can be achieved in definite duration.
Project Budget: At the time of new implementation of the project, it is important to evaluate
and set the appropriate project budget from which the organization can be able to know the
expenditures and spendings in the overall project management (Saleem, Zhang, Gopinath and
et.al, 2020). In the initiation, the project manager and employees can assess and set the rough
budget information from which they can get an idea of the spendings whereas at the closure time,
the overall budgeting can be done in effective order.
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Quality Assurance: Each and every project's quality matter a lot where when the project is
initiated from that time the project manager and employees working on it should be very careful
about the project and quality and can deliver it within the set time. By evaluating the quality, will
provide the appropriate outcome of the project from which the organization can grow and
acquire the effectiveness. However, in the present project the subject is to re-frame the leadership
strategies within the workplace from where the excellent outcome can be acquired and get the
successful results. Quality assurance has to be done because it will help to identify the actual
benefits of the entire project and will let know about the success criteria as well. Accordingly, in
the current project the leadership strategies need to be re-frame where the project manager and
team has to assure the quality of their strategies from where only they can move ahead for the
remaining stages to achieve the goals.
Stakeholder Satisfaction: To start any project, it is important for the management to understand
and identify the stakeholder satisfaction areas from which the project performance can be
evaluated in definite manner (Hassi, 2019). There is a wider team in the entire project
management where it is important to identify the satisfaction of the stakeholders in effective
manner and can notice the support and behaviour of them which will let them to know about the
performance level of the employees. It is important to assess the behaviour and satisfaction of the
employees and stakeholder because it will help to understand that people are putting their best
efforts in the project management or not.
Performance to Business Case: Now, it's time to look what the project looks like and evaluate
the business case so that it can be understood that project is successful or not. However, in this
type of stage the performance to business case refers where project manager assesses the
progress by monitoring the software and overall outcome by comparing it from the business case
which is made at the planning duration which will let them know the achievements.
CONCLUSION
The current report has concluded the project management which has included the
particular subject of re-framing the leadership strategies within the organization to achieve the
set goals and targets in definite way. The report has included and developed the project including
the phases of project management from initiation to closure phase. Along with this, it has
highlighted and described the leadership development plan for the project to achieve the set goals
and targets in definite order. However, at last of the report it has assessed the performance of the
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project and criteria for measuring the successful performance in the context of the impact upon
the business strategies and competitive advantages.
REFERENCES
Books and journals
Freitas, F.A.V., 2019. Analysis of the most suitable project management approach for projects
with parallel planning and execution phases (Doctoral dissertation, Instituto
Politecnico do Porto (Portugal)).
Doskočil, R. and Lacko, B., 2019. Root Cause analysis in post project phases as application of
knowledge management. Sustainability, 11(6), p.1667.
Eby, K., 2020. Demystifying the 5 phases of project management. Retrieved on September 03rd.
Ovidiu Oana 2005, Project management phases. In book: Management and Marketing in sport
(pp.100)
DeDiego, A.C., Chan, C.D. And et.al., 2022. Emerging leaders: Leadership development
experiences of counselor education doctoral students. Counselor Education and
Supervision.
Hassi, A., 2019. Empowering leadership and management innovation in the hospitality industry
context: The mediating role of climate for creativity. International Journal of
Contemporary Hospitality Management.
Hines, S., 2019. Leadership development for academic librarians: Maintaining the status
quo?. Canadian Journal of Academic Librarianship, 4, pp.1-19.
Kim, S.L., 2019. The interaction effects of proactive personality and empowering leadership and
close monitoring behaviour on creativity. Creativity and Innovation Management, 28(2),
pp.230-239.
Saleem, F., Zhang, Y.Z., Gopinath, C. and et.al, 2020. Impact of servant leadership on
performance: The mediating role of affective and cognitive trust. Sage Open, 10(1),
p.2158244019900562.
Vito, R., 2018. Leadership development in human services: Variations in agency training,
organizational investment, participant satisfaction, and succession planning. Human
Service Organizations: Management, Leadership & Governance, 42(3), pp.251-266.
Williams, N.E., 2022. Servant Leadership Oriented Leadership Development for Leaders on the
Autism Spectrum: An Exploratory Study.
Ciric, D., and et.al., 2018, March. Agile project management in new product development and
innovation processes: challenges and benefits beyond software domain. In 2018 IEEE
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International Symposium on Innovation and Entrepreneurship (TEMS-ISIE) (pp. 1-9).
IEEE.
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