Project Management : Sample Assignment

Project Management, MANU2123 (MC226, Master of Engineering Manager)
Table of Contents
Project Management Plan (Assignment 2)...........................................................................................2
1.1 Introduction.................................................................................................................................2
1.1.1 Project Scope of Works.........................................................................................................2
1.1.2 Project Timeline....................................................................................................................2
1.1.3 Project Assumptions.............................................................................................................3
1.1.4 Project Limitations................................................................................................................3
1.2 Schedule (Time Management).....................................................................................................3
1.3 Milestones...................................................................................................................................4
1.3.1 Project Review Process.........................................................................................................4
1.3.2 Deliverables..........................................................................................................................5
1.4 Cost and Budget Management....................................................................................................5
1.5 Human Resource Management...................................................................................................6
1.6 Project Quality Management.......................................................................................................6
1.6.1 Budget..................................................................................................................................6
1.6.2 Reporting..............................................................................................................................8
1.6.3 Project Risks Management...................................................................................................8
1.6.4 Communication Management..............................................................................................9
1.8 References...................................................................................................................................9
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
Project Management Plan (Assignment 2)
Project management plan holds an integral role in the development of the effective project
considerations for the implication of the improved operational development (Schwalbe 2015). The
alignment of the project management operations had implied for using the effective implication of
the project deployment. The plan would be implied for listing the implementation of the effective
utilization of the successive analysis of the improved operation. The documentation of the project
would allow the implication of the effective integration of the project development operations
(Kerzner 2018). The alignment of the successive operation development would also help the
management of the improved operation development favouring the utilization of the project activity
scheduling.
1.1 Introduction
1.1.1 Project Scope of Works
The project of ‘Analysis of antifouling paint, rubble, and compaction’ is developed for forming the
utilization of the effective operation development. The project is based on the analysis of the
protection of the coral reefs and implying remediation activities favouring the environmental
monitoring of the reefs. The project has been developed for implementing the utilization of the
operations favouring the implication of the effective integration management. The project scope can
be divided into the in scope and out of scope categories. The in scope items of the project are
project plan, work schedule, clearing of coral reef, physical and biological damage assessment
report, monitoring the coral reefs, damage analysis, and maintenance of the activities favouring the
implication of the existing technologies. The clearing of antifouling paints, rubbles generated from
ground, and management of physical damage from the ship topology. The out of scope of the
project are plan development, activity alignment, and kick off meetings.
1.1.2 Project Timeline
Project timeline is developed for forming the utilization of the improved operation development
favouring the implication of the project activities supporting the utilization of the improved
operational development. The Gantt chart works as the most effective tool for scheduling the
project in terms of timeline and forming the analysis of the effective project management tools. The
timeline for the project of ‘Analysis of antifouling paint, rubble, and compaction’ is shown in the
following Gantt chart,
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
ID Task
Mode
WBS Task Name Duration Start Finish Predecessors
0 0 Remediation Works and Environmental
Monitoring for the Douglas Shoal
Remediation Project
439 days Mon 5/7/18 Thu 1/9/20
1 1 STAGE I: PROJECT INITIATION 102 days Mon 5/7/18 Tue 9/25/18
2 1.1 Analysis of antifouling paint, rubble, and compaction30 days Mon 5/7/18 Fri 6/15/18
3 1.2 Development of the Monitoring, Evaluation,
Reporting and Improvement (MERI)
framework
25 days Mon 6/18/18 Fri 7/20/18 2
4 1.3 Recording the information in reports and
submitting the report
15 days Mon 7/23/18 Fri 8/10/18 3
5 1.4 Enhancement of the Traditional Owner values12 days Mon 8/13/18 Tue 8/28/18 4
6 1.5 Development of the Physical and biological
damage assessment report
20 days Wed 8/29/18 Tue 9/25/18 5
7 2 STAGE II: REMEDIATION WORKS 103 days Wed 9/26/18 Fri 2/15/19
8 2.1 Extracting the paint from the reef surface 24 days Wed 9/26/18 Mon 10/29/18 6
9 2.2 Stabilisation of coral rubble 26 days Tue 10/30/18 Tue 12/4/18 8
10 2.3 Identification and Transplantation of feasible
coral reefs
25 days Wed 12/5/18 Tue 1/8/19 9
11 2.4 Development of risk management report 28 days Wed 1/9/19 Fri 2/15/19 10
12 3 STAGE III: ENVIRONMENTAL MONITORING138 days Mon 2/18/19 Wed 8/28/19
13 3.1 Identification of the thresholds and the triggers22 days Mon 2/18/19 Tue 3/19/19 11
14 3.2 Implementing Monitoring Plan 17 days Wed 3/20/19 Thu 4/11/19 13
15 3.3 Towed Cameras to be surveyed 25 days Fri 4/12/19 Thu 5/16/19 14
16 3.4 Monitoring the changes due to the remediation works18 days Fri 5/17/19 Tue 6/11/19 15
17 3.5 Monitoring the site at proper scheduled intervals26 days Wed 6/12/19 Wed 7/17/19 16
18 3.6 Improving the poor water quality 30 days Thu 7/18/19 Wed 8/28/19 17
19 4 STAGE IV: OTHER SERVICES OFFERED96 days Thu 8/29/19 Thu 1/9/20
20 4.1 Recruiting and Training of the Reef handlers 45 days Thu 8/29/19 Wed 10/30/19 18
21 4.2 Coral propagation and relocation 32 days Thu 10/31/19 Fri 12/13/19 20
22 4.3 Recruitment of the Traditional owners 19 days Mon 12/16/19 Thu 1/9/20 21
23 5 Project is Closed 0 days Thu 1/9/20 Thu 1/9/20 22
Sustainability Specialist ,Analysis Tools[250]
Senior Economist & Estimator,Framework[100]
Sustainability Consultant (advisor),Documents[120],recording tools[85]
Senior Project Manager,Enhancement Tools[100]
Sustainability Consultant (advisor),PBD report[10]
Reef Handlers ,Reef Pilots,Extraction tools[200],Chemical Dispersants[200]
Reef Handlers ,Reef Pilots,Reef Stabilization Tools[150],Chemical Dispersants[140],Acoustic Technology[130],Lim
Reef Handlers ,Reef Pilots,Reef Analysis Tool[50],Tranplantation Tools[100]
Sustainability Consultant (advisor),Risk Report[21]
Sustainability Specialist ,Logical Data[135]
Senior Project Manager,Boat Trips[150]
Scuba Divers,Diving Equipments[200],Cameras[200]
Reef Pilots,Monitoring Tools[120]
Scuba Divers,Monitoring Tools[120]
Chemical Engineer,local wetlands[50]
Reef Pilots,Reef Handlers
Scuba Divers,Reef Handlers
Senior Project Manager
1/9
3/18 7/1 10/14 1/27 5/12 8/25 12/8 3/22 7/5 10/18 1/31 5/16
November 1 June 1 January 1 August 1 March 1 October 1 May 1
Figure 1: Project Gantt chart
(Source Created by the author)
1.1.3 Project Assumptions
The assumptions of the project of ‘Analysis of antifouling paint, rubble, and compaction’ are,
a. Project activities have been developed considering the alignment of the operations
favouring the implication of the protection of coral reefs
b. The works required in the sea shore would form the formation of the activities favouring the
implication of the protection operations
c. Remediation works would be eased by the deployment of the environmental monitoring
process
d. Survey results and data collected from GBRMPA would be appropriate and correct for being
used
e. Weather and wave conditions would support the project activities as most of the work
would be done underwater
f. Conceivable conditions are considered for recovery of harmed reefs
1.1.4 Project Limitations
The project is limited to the protection of the coral reefs of Doulas Bay, limits of
technological equipments supporting the diving, extraction, and monitoring in projects, changes in
weather conditions, and occurrence of high and low tides. The supporting analysis of the statement
and financial operations, ship groundings, and retention of the original standard quality of
ecosystem would not be included in the project.
1.2 Schedule (Time Management)
The schedule for the project of ‘Analysis of antifouling paint, rubble, and compaction’ can be pointed
out in the table below,
WBS Task Name Duration Start Finish
0 Remediation Works and Environmental Monitoring for the
Douglas Shoal Remediation Project
439
days
Mon
5/7/18 Thu 1/9/20
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
1 STAGE I: PROJECT INITIATION 102
days
Mon
5/7/18
Tue
9/25/18
1.1 Analysis of antifouling paint, rubble, and compaction 30 days Mon 5/7/18 Fri 6/15/18
1.2 Development of the Monitoring, Evaluation, Reporting
and Improvement (MERI) framework 25 days Mon
6/18/18 Fri 7/20/18
1.3 Recording the information in reports and submitting the
report 15 days Mon
7/23/18 Fri 8/10/18
1.4 Enhancement of the Traditional Owner values 12 days Mon
8/13/18
Tue
8/28/18
1.5 Development of the Physical and biological damage
assessment report 20 days Wed
8/29/18
Tue
9/25/18
2 STAGE II: REMEDIATION WORKS 103
days
Wed
9/26/18 Fri 2/15/19
2.1 Extracting the paint from the reef surface 24 days Wed
9/26/18
Mon
10/29/18
2.2 Stabilization of coral rubble 26 days Tue
10/30/18
Tue
12/4/18
2.3 Identification and Transplantation of feasible coral reefs 25 days Wed
12/5/18 Tue 1/8/19
2.4 Development of risk management report 28 days Wed 1/9/19 Fri 2/15/19
3 STAGE III: ENVIRONMENTAL MONITORING 138
days
Mon
2/18/19
Wed
8/28/19
3.1 Identification of the thresholds and the triggers 22 days Mon
2/18/19
Tue
3/19/19
3.2 Implementing Monitoring Plan 17 days Wed
3/20/19
Thu
4/11/19
3.3 Towed Cameras to be surveyed 25 days Fri 4/12/19 Thu
5/16/19
3.4 Monitoring the changes due to the remediation works 18 days Fri 5/17/19 Tue
6/11/19
3.5 Monitoring the site at proper scheduled intervals 26 days Wed
6/12/19
Wed
7/17/19
3.6 Improving the poor water quality 30 days Thu
7/18/19
Wed
8/28/19
4 STAGE IV: OTHER SERVICES OFFERED 96 days Thu
8/29/19 Thu 1/9/20
4.1 Recruiting and Training of the Reef handlers 45 days Thu Wed
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
8/29/19 10/30/19
4.2 Coral propagation and relocation 32 days Thu
10/31/19
Fri
12/13/19
4.3 Recruitment of the Traditional owners 19 days Mon
12/16/19 Thu 1/9/20
5 Project is Closed 0 days Thu 1/9/20 Thu 1/9/20
1.3 Milestones
1.3.1 Project Review Process
The project review can be done based on the data and information attained by the use of the towed
cameras for monitoring the coral reefs. The monitoring plan would allow the deployment of the
effective methods of monitoring the site on regular intervals and changes that had occurred due to
the remediation works. The monitoring would also allow the implication of the effective
communication for the deployment of the activities favouring the utilization of the operations. The
review of the operations would also help in forming the utilization of the existing technology for
forming the implication of the processes.
1.3.2 Deliverables
The deliverables for the project are physical and biological damage assessment report, pre-
remediation monitoring data report, natural resource damage assessment report, risk management
report, monitoring, evaluation, reporting and improvement (MERI) system, climate change impact
assessment, camera (picture) evidences, recruiting and training of the reef handlers, coral
propagation and relocation for the coral transplantation activity, and recruitment of the traditional
owners near the coastal areas.
1.4 Cost and Budget Management
The cost and budget management for the project of ‘Analysis of antifouling paint, rubble, and
compaction’ has been calculated by considering the resource usages of the project. The calculation
of both material and human resources are considered for the implication of the effective utilization
of the operations (Turner 2016). The following is the table representing the cost budget
management for the project,
Resource Name Duration/Units Standard Rate Total cost
Senior Project Manager 384 $170.00 $65,280.00
Sustainability Specialist 416 $170.00 $70,720.00
Sustainability Consultant (advisor) 504 $180.00 $90,720.00
Reef Handlers 1,216 $190.00 $231,040.00
Reef Pilots 1,104 $100.00 $110,400.00
Scuba Divers 664 $80.00 $53,120.00
Senior Economist & Estimator 200 $120.00 $24,000.00
Chemical Engineer 240 $100.00 $24,000.00
Analysis Tools 250 $15,580.00 $3,895,000.00
Documents 120 $1,000.00 $120,000.00
PBD report 10 $1,500.00 $15,000.00
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
Extraction tools 200 $15,000.00 $3,000,000.00
Reef Analysis Tool 50 $18,000.00 $900,000.00
Transplantation Tools 100 $1,950.00 $195,000.00
Risk Report 21 $1,000.00 $21,000.00
Reef Stabilization Tools 150 $22,000.00 $3,300,000.00
Chemical Dispersants 340 $21,000.00 $7,140,000.00
Acoustic Technology 130 $17,000.00 $2,210,000.00
Limestones 120 $25,000.00 $3,000,000.00
Logical Data 135 $3,000.00 $405,000.00
Boat Trips 150 $24,000.00 $3,600,000.00
Diving Equipments 200 $19,500.00 $3,900,000.00
Cameras 200 $17,500.00 $3,500,000.00
Monitoring Tools 240 $21,500.00 $5,160,000.00
local wetlands 50 $26,000.00 $1,300,000.00
recording tools 85 $20,000.00 $1,700,000.00
Framework 100 $22,000.00 $2,200,000.00
Enhancement Tools 100 $19,000.00 $1,900,000.00
Total Expense $48,130,280.00
1.5 Human Resource Management
The human resource management (HRM) would be helpful for the alignment of the effective
operation development for easing the process of managing the human resources in the project
(Cooper 2017). The project of ‘Remediation Works and Environmental Monitoring for the Douglas
Shoal Remediation Project’ includes Senior Project Manager, Sustainability Specialist, Sustainability
Consultant (advisor), Reef Handlers, Reef Pilots, Scuba Divers, Senior Economist & Estimator, and
Chemical Engineer. The HRM plan would be developed for employing the people, providing them
with effective training, providing them with compensation, and formation of the policies supporting
the implication of the effective operational development. The HRM can be managed by the use of
the following 7 activities,
‘Staffing’: the HRM plays a major role for recruiting the number of persons required in the project.
The staffing involves the complete recruitment process where the skilled workers and labours would
be recruited by the implication of the effective management of the hiring process (Henri, Boiral and
Roy 2016). The staffing of the employees for project team would be based on the analysis of the
skills, experience, selection process, and encouragement of multiculturalism.
Work Place Policies: the HRM is helpful for the development of the work place policies for the
project organization. It would also help in listing the utilization of the effective implication of some
policies favouring the utilization of the process analysis. The HRM is responsible for the recognizing
the change in policy and seeking the implication of the effective operations.
Benefits and Compensation Administration: The benefits and compensations of the deployment of
the activities of effective project development and managing the people related to the project is
done by HRM. The HRM is responsible for the management of the effective implication of the
operations favouring the alignment of the effective business administration (Fayard et al. 2014). The
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
benefits and compensation allows the majority of the employees to stay in the organization and it
also forms the deployment of the effective customer satisfaction.
Retention: The HRM is responsible for the retention of the employees sticked to the organization
(Shao et al. 2014). The employees leave the company due to lack of satisfaction from the work and
the environment and it acts as a major factor for the employees resigning from the jobs. The HRM
have been assigned specific activities for keeping an eye on the employees. They would have to
ensure that the employees get the required level of job satisfaction from the company.
1.6 Project Quality Management
1.6.1 Budget
S.
No
Activities Expenses Total
1 Analysis of antifouling paint, rubble, and compaction $3,935,800
.00
2 Development of the Monitoring, Evaluation, Reporting and
Improvement (MERI) framework
$2,224,000
.00
3 Recording the information in reports and submitting the report $1,841,600
.00
4 Enhancement of the Traditional Owner values $1,916,320
.00
5 Development of the Physical and biological damage assessment
report
$43,800.0
0
Sub Total $9,961,520
.00
6 Extracting the paint from the reef surface $7,255,680
.00
7 Stabilisation of coral rubble $11,510,32
0.00
8 Identification and Transplantation of feasible coral reefs $1,153,000
.00
9 Development of risk management report $61,320.0
0
Sub Total $19,980,32
0.00
10 Identification of the thresholds and the triggers $434,920.
00
11 Implementing Monitoring Plan $3,623,120
.00
12 Towed Cameras to be surveyed $7,416,000
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
.00
13 Monitoring the changes due to the remediation works $2,594,400
.00
14 Monitoring the site at proper scheduled intervals $2,596,640
.00
15 Improving the poor water quality $1,324,000
.00
Sub Total $17,989,08
0.00
16 Recruiting and Training of the Reef handlers $104,400.
00
17 Coral propagation and relocation $69,120.0
0
18 Recruitment of the Traditional owners $25,840.0
0
Sub Total $199,360.
00
19 Additional Cost $1,869,720
.00
Total Budget $50,000,00
0.00
1.6.2 Reporting
The reporting in the project of Remediation Works and Environmental Monitoring for the Douglas
Shoal Remediation Project is managed by the development of the effective management of the
project reports. The project of implication of the operations would also be assisted by the alignment
of the improved alignment of the successive utilization of the operations (Berger and Meng, 2014).
The reporting of the project progress would form the alignment of the various reports like project
progress report, change implication report, cost budget reports, and other reports would act as the
reporting for the project.
1.6.3 Project Risks Management
The risk management for the project of Remediation Works and Environmental Monitoring for the
Douglas Shoal Remediation Project can be done by the use of the risk assessment and risk priority
matrix. The following section would show the risk assessment and risk priority matrix for the project,
Risk Risk Type Probability Impact Mitigation Strategy
Weather Influence Environmental Likely Extreme Accept
Over budget Financial Moderate Major Reduce
Equipments
failure
Technical Unlikely Extreme Mitigate
Delay in schedule Operational Very Likely Minor Avoid
Unskilled Humans Human Rare Moderate Transfer
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
Impact
Trivial Minor Moderate Major Extreme
Probability
Rare Unskilled
Humans
Unlikely Equipments
failure
Moderate Over
budget
Likely Weather
Influence
Very
Likely
Delay in
schedule
1.6.4 Communication Management
The communication management can be eased by the use of effective implication of the operations
favouring the transfer of the information and forming the utilization of the successive development
of the activities (Bourne 2015). The communication process would be formed for aligning the
implication of the effective management of the information transfer. The management of the
communication process can ease the development of the operational analysis and processing. The
communication of the information related to the implication of the effective implementation of the
operations (Men 2014). The communication management inputs the information and data from
various resources, uses tools and techniques, and finally forms the output of the communication
process.
1.8 References
Berger, B.K. and Meng, J. eds., 2014. Public relations leaders as sensemakers: A global study of
leadership in public relations and communication management. Routledge.
Bourne, L., 2015. Making Projects Work: effective stakeholder and communication management (Vol.
19). CRC press.
Cooper, R., 2017. Supply chain development for the lean enterprise: interorganizational cost
management. Routledge.
Daly, M.B., Pilarski, R., Axilbund, J.E., Berry, M., Buys, S.S., Crawford, B., Farmer, M., Friedman, S.,
Garber, J.E., Khan, S. and Klein, C., 2016. Genetic/familial high-risk assessment: breast and ovarian,
version 2.2015. Journal of the National Comprehensive Cancer Network, 14(2), pp.153-162.
Fayard, D., Lee, L.S., Leitch, R.A. and Kettinger, W.J., 2014. Interorganizational cost management in
supply chains: Practices and payoffs. Management accounting quarterly, 15(3), pp.1-9.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project
Management Institute.
Forouzanfar, M.H., Afshin, A., Alexander, L.T., Anderson, H.R., Bhutta, Z.A., Biryukov, S., Brauer, M.,
Burnett, R., Cercy, K., Charlson, F.J. and Cohen, A.J., 2016. Global, regional, and national comparative
risk assessment of 79 behavioural, environmental and occupational, and metabolic risks or clusters
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Project Management, MANU2123 (MC226, Master of Engineering Manager)
of risks, 1990–2015: a systematic analysis for the Global Burden of Disease Study 2015. The Lancet,
388(10053), pp.1659-1724.
Forouzanfar, M.H., Alexander, L., Anderson, H.R., Bachman, V.F., Biryukov, S., Brauer, M., Burnett, R.,
Casey, D., Coates, M.M., Cohen, A. and Delwiche, K., 2015. Global, regional, and national
comparative risk assessment of 79 behavioural, environmental and occupational, and metabolic risks
or clusters of risks in 188 countries, 1990–2013: a systematic analysis for the Global Burden of
Disease Study 2013. The Lancet, 386(10010), pp.2287-2323.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Henri, J.F., Boiral, O. and Roy, M.J., 2016. Strategic cost management and performance: The case of
environmental costs. The British Accounting Review, 48(2), pp.269-282.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley &
Sons.
Klychova, G.S., Zakirova, A.R., Zakirov, Z.R. and Valieva, G.R., 2015. Management aspects of
production cost accounting in horse breeding. Asian Social Science, 11(11), p.308.
Kusters, J.F., 2016. The Value and Necessity of the Project Management Plan: The pre-award phase
of BVP projects from the vendor’s perspective.
Li, Z., Ma, Z., van der Kuijp, T.J., Yuan, Z. and Huang, L., 2014. A review of soil heavy metal pollution
from mines in China: pollution and health risk assessment. Science of the total environment, 468,
pp.843-853.
Men, L.R., 2014. Strategic internal communication: Transformational leadership, communication
channels, and employee satisfaction. Management Communication Quarterly, 28(2), pp.264-284.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Shao, H., Rao, L., Wang, Z., Liu, X., Wang, Z. and Ren, K., 2014. Optimal load balancing and energy
cost management for internet data centers in deregulated electricity markets. IEEE Transactions on
Parallel and Distributed Systems, 25(10), pp.2659-2669.
Snyder, C.S., 2014. A guide to the project management body of knowledge: PMBOK (®) guide. Project
Management Institute: Newtown Square, PA, USA.
Suter II, G.W., 2016. Ecological risk assessment. CRC press.
Turner, R., 2016. Gower handbook of project management. Routledge.
Verčič, D., Zerfass, A. and Wiesenberg, M., 2015. Global public relations and communication
management: A European perspective. Public Relations Review, 41(5), pp.785-793.
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